Job Title: Banqueting Co-ordinator
Organisation: Future Options
Consulting Ltd
Consulting Ltd
Duty Station: Kampala,
Uganda
Uganda
About Us:
Future Options Consulting Ltd is an online recruitment services which
now seeks to recruit on behalf of its valued Client in the hospitality / hotel
business.
now seeks to recruit on behalf of its valued Client in the hospitality / hotel
business.
Key Duties and
Responsibilities:
Responsibilities:
- Ascertaining and noting client’s exact
needs when discussing the details of functions with clients. - Guiding clients on the merits of the
various facilities available. - Ascertaining the client’s choice of menu,
beverages, entertainment, table plans, equipment etc. - Making reservations in liaison with the
Reservations Department - The jobholder will be drawing up of
contracts and ensuring they are signed and deposits are paid - Obtaining rooming lists, checklists,
deposits, vouchers or order and payments for all functions prior to check-in - Providing Front Office with copies of all
documentation and handover 24 hours prior to check-in - Compile weekly function sheets/banqueting
schedules and updating daily as required ensuring that all relevant
departments (GM, Housekeeping, FB, etc.) are informed of any changes - Tasked with interviewing GUESTS for
quality control and feedback - Do telesales to database in order to
maintain good relationships with CLIENTS - Administration prior and after each event
- Securing all inquiries and tentative
bookings - In charge of monitoring all provisional
and confirmed function bookings to ensure that no double bookings occur
and that the use of facilities and revenue is optimized. - Prompt, courteous response and follow up
is made to all enquiries. - All work to be carried out in an organised
and efficient manner taking into account work priorities and laid down
procedures. - Work closely with clients at least one
week before the function to finalise and confirm the arrangements. - Accurate billing for the function is
recorded and such information and supporting documentation is passed to
the Accounts Department for the correct billing of the client to be made. - Maintaining effective communication, by
attending meetings on a regular basis and ensuring that essential
information required had been transferred to the relevant personnel. - Informing the Departmental Manager of
detail about activities, progress and results. - Treating instructions of management
constructively, and acting upon them.
Qualifications, Skills and
Experience:
Experience:
- The Banqueting Co-ordinator must hold a
National Diploma in Hospitality/Food and Beverage Management or similar
qualification would be advantageous. - At least two years’ experience in a
similar role - Must be GUEST and service driven
- Ability to work accurately under pressure
- Excellent planning and organisational
skills - Good time management skills is essential
- Computer literacy skills i.e. proficiency
in Micros, Opera, Word and Excel - Excellent communication skills, both
verbal and written - Well-groomed, presentable and professional
manner
How to Apply:
All suitably qualified and interested candidates should send their
updated C.Vs and application letters via E-mail to: [email protected]
indicating the position as the subject line.
updated C.Vs and application letters via E-mail to: [email protected]
indicating the position as the subject line.
Deadline: 12th May 2017
by 5:00pm
by 5:00pm
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