The Ugandan Jobline

• Manage the major functions of contracts
  and grants management and execution.
• Serve as RHITES –E point of contact on
  contractual matters for major vendor contracts.
• Contribute to discussions to formulate
  selection criteria for recipients of contracts and grants and sit on
  committee to apply those criteria to make decisions about selecting the
  recipients
• Manage a transparent and fair supplier
  contractual process.
• Monitor and steer review, approval,
  reconciliation, and amendment processes to ensure timely movement of
  contract actions through the Organizational workflow processes.
• Liaise with vendors on troubleshooting
  contractual obligations and demonstrate communications in writing.
• Liaise with finance (both in country and
  HQ) to ensure compliance of contract implementation according to
  IntraHealth’s and USAID’s requirements.
• Reconcile documents such are invoices and
  waybills with sub awardees GRNs and other data before submitting payments
  to finance.
• Process payments to finance for contracts
  based on payment terms and conditions.
• Advise when specific tenders and
  market-testing exercises need to be conducted, and provide commercial
  advice, assistance and/or leadership of these exercises.
• Ensure that signed contracts are
  communicated to all relevant parties to provide contract visibility and
  awareness, and assist with interpretation of contract terms to support
  implementation.
• Develop contract management system
  including control mechanism for monitoring of implementation as well as
  for troubleshooting contractual obligations.
• Prepare monthly cash projections for
  on-going contractual obligations.
• Monitor transaction compliance
  (milestones, deliverables, invoicing, etc.).
• Monitor contract close-outs, extensions
  and/or renewal.
• Prepare necessary documents and
  justification in case of contract terms are to be changed during
  implementation.
• Prepare amendments to contracts as
  necessary to reflect changes in contract terms and conditions.
• Provide regular reviews and updates on
  status of ongoing contracts to the Management Team.
• Maintain up-to-date knowledge on relevant
  country business norms, legal conditions, and customs, and ensure this
  information is incorporated in contract agreements as required.
• Develop and implement procedures for
  contract management and administration in compliance with IntraHealth’s
  and USAID policies, rules and regulations. As appropriate, contribute to
  or influence company policies.
• Conduct field visits to vendors to ensure
  vendors’ project implementation capacities
• Monitor vendor satisfaction with our terms
  and conditions and contracting practices.
• Recommend changes to improve RHITES-E’s
  ability to procure needed goods and services on an ongoing basis.

• Ensure that RHITES-E project staff are
  properly trained to manage contracts and grants at a high level.
• Work closely with program management to
  facilitate program planning and upcoming contract implementation needs.
• Work closely with procurement Unit for
  drafting and negotiations of the contracts.
• Support procurement Unit in solicitation
  process to ensure invitational documents adequately and appropriately
  align with anticipated contractual terms and conditions.
• Assist to establish procurement norms and
  strategies.
• Assist teams in understanding their roles
  and responsibilities in terms of interaction with operations.
• Work in liaison with program teams
  regularly to ensure their needs are being met in terms of purchases and
  contractual obligations.
• Manage and work with quality control team
  to ensure that contractors are meeting their contractual obligations in
  terms of content and specification of goods and services provided.
• As needed, provide guidance on contract
  matters to project managers and/or operational staff, including training
  to new project managers and other employees in contracting practices and
  procedures.
• Be responsible for full and proper
  implementation of IntraHealth’s and RHITES-E’s systems of procurement and
  contract management, compliance and control as described in the
  organizational and project policies and manual
• Work with finance compliance to mitigate
  fraud, conflict of interest and legal ramifications of RHITES-E’s
  activities.

• The applicants for the USAID RHITES-E Contracts and Grants Manager  job opportunity must hold a Master’s degree in accounting,
  finance, or business administration, and six years’ experience (or a
  Bachelor’s and 10 years)  in
  Contract and Grants management.
• Holder of CPA III.
• Extensive knowledge of FAR and AIDAR and
  Ugandan government laws and regulations.
• Previous experience interpreting and
  applying USAID rules and regulations.
• Prior exposure and experience in
  donor-funded organizations preferred.
• Excellent interpersonal and
  capacity-building skills.
• High integrity
• Ability to work with minimal supervision.
• Excellent oral and written communication
  skills.
• Ability to work under tight deadlines and
  to multi-task.
• Computer literacy skills i.e. proficiency
  in using QuickBooks, MS Word, Excel, and Power point 

• Managing Performance: Ability
  to plan and design practices, processes and procedures that allow for
  effective management of people, resources and processes to optimize
  overall organizational performance. Managing for performance includes the
  ability to delegate and encourage growth and leadership across the team(s)
  as part of maximizing performance and productivity.
• Strategic Thinking: Applies
  organizational knowledge to identify and maintain focus on key success
  factors for IntraHealth while recognizing, anticipating and resolving
  organizational challenges. Ability to develop organization- and
  industry-specific expertise and apply sound decision making processes to
  reach productive resolutions that translates strategy into actionable
  business plans.
• Effective Communication (Oral &
  Written): Understands effective communication concepts, tools and
  techniques; ability to effectively transmit, explain complex technical
  concepts in simple, clear language appropriate to the audience; and
  receive, and accurately interpret ideas, information, and needs through
  the application of appropriate communication behaviors
• Risk Management: Knowledge of
  processes, tools and techniques for assessing and controlling the
  organization’s exposure to risks of various kinds; ability to apply this
  knowledge appropriately to diverse situations.

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