Commodity Officer NGO Careers – World Vision International

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Job Title:       Commodity Officer
Organisation: World Vision
International
Reports to: Commodity Manager
Duty Station: Uganda
About Us:
World Vision Uganda is a Christian Relief, Development and Advocacy
Non-Government Organization dedicated to working with children, families and
communities to overcome poverty and injustice. We currently work in over 41
districts in Uganda. World Vision is committed to the protection of children
and we will not employ people whose background is not suitable for working with
children. All employment is conditioned upon the successful completion of all
applicable background checks, including criminal record checks where possible.
“Our Vision for every child, Life in all its fullness. Our prayer for every
Heart, the will to make it so.”
Job Summary: The
Commodity Officer will provide technical and direct management oversight of the
food aid program at the district level with a view to ensure quality food
programming, systems and procedures and accountability within the framework of
World Vision and the Donor (WFP) standards and guidelines. The incumbent will collaborate
and coordinate with the rest of WV Uganda ministry departments, partners,
donors and government in the design and implementation of food aid programs
Key Duties and Responsibilities:  
Food Aid Programming:
·        
Provide
management supervision and oversight for the food aid program at district
level.
·        
Manage
and track food aid programming budget and assets at the district level.
·        
Work
hand in hand with other WV Uganda departments to ensure proper integration of
the food aid programming with the greater WV Ministry.
·        
Work
collaboratively and coordinate with other WV Uganda ministry departments and
regional technical staff in areas of food programming research, impact
learning, innovative programming and partnerships as well as the dissemination
of major food programming issues, new ideas and trends, advocacy and the
optimization of food programming for both relief and development need in the
country.
·        
Develop
monitoring plan for all food aid in the district and ensures that regular and
rigorous monitoring takes place during implementation.
·        
Keenly
track major trends and findings and take action to ensure project objectives
are accomplished.
·        
Offer
support in the recruitment of staffs that have the required knowledge, skill
and abilities in order to meet WV food aid programming
Supervision of Field Operation:
·        
Offer
technical oversight through periodic visits to monitor and review all aspects
of the food programming and systems as well as to provide appropriate feedback
and recommendation to the Field Coordinator and Food Monitors.
·        
Ensure
proper management of the entire process of distribution planning, food dispatch
from the warehouse to the FDP, receipt of food at the FDP, distribution,
returns and accounting of losses.
·        
Ensure
distribution staffs have adequate distribution aid to enable them perform their
work effectively.
·        
Conduct
un-scheduled and scheduled field visit to observe distribution and check
compliance with set standards. 50% time allocated for field visit per week.
·        
Conduct
on spot training to correct any anomalies detected.
·        
During
field visit talk to beneficiaries and community leaders to get their opinion
regarding project implementation
·        
Review
of field documents and reports
·        
Ensure
that proper food handling and accountability systems are in place including the
maintenance of all required records and documentation.
·        
Put
in place proper systems and schedules for review of documents and reports with
a view to ensure compliance with World Vision and donor standards and
guidelines.
·        
Review
CSR, RSR & LSR and ensure they tally with distribution reports generated
from the FDPs.
·        
Ensure
beneficiary list tally with all supporting documentation (Waybill, TIR,
Unloading tally sheet, DCVR & Certificate of food receipt and
distribution).
·        
Ensure
all losses (warehouse, transit & distribution) and excess have been
properly accounted for in the Waybill and reported accordingly.
·        
Ensure
all commodities returned to the store are accompanied by a Return to Store
waybill.
·        
Ensure
quantity shown as received on the waybill & tally sheet agrees with actual
physically count at the FDP.
·        
All
commodity documents and reports are accurate and completely filled by staff
concerned.
Commodity Reporting:
·        
Ensure
timely and accurate reports including CSRs, RSRs, LSRs, narrative etc, which
reflect the true picture of the food aid projects in the district, are prepared
and submitted to CTS Coordinator and Commodity Manager as per agreed timelines.
·        
Ensure
FAIRO generates accurate reports (CSR, RSR, LSR, Donor Receipt tally,
Distribution
·        
Summary,
RTS Summary, Ration reasonability test) as per the agreed timeline
·        
Prepare
monthly and quarterly narrative reports as per the agreed scheduled with SOs
and Donor.
·        
Make
sure that reports capture all the major activities that happened during the
reporting period including challenges encountered and action taken to resolve
them.
·        
Ensure
reports are submitted to CTS Coordinator and Commodity Manager on timely basis
according to agreed schedule
·        
Management
of invoicing process
·        
Ensure
timely compilation and reconciliation of CSS and invoices for distribution cost
based on tonnage handled in the district.
·        
Ensure
CTS Officer prepares and submit CSS showing the value of commodity received by
the project during the reporting month within the agreed timeline.
·        
Ensure
CTS officer prepares an invoice for tonnage handled based on the approved USD
rate per Mt.
·        
In
cases where the tonnage handled falls below the expected quantity, prepare a
fixed cost invoice in close collaboration with Field Accountant within the
agreed timeline.
·        
In
cases where WV hires transporters for food delivery to the FDPs, ensure
transporters deliver invoices to WV for payment on a timely manner. Work with
Field Accountant to ensure that invoices are processed and paid on time as
agreed in the contract transporters.
·        
Ensure
all invoices plus corresponding backups are submitted to the local WFP office
within the agreed time lines
Staff Management:
·        
Develop
and implement a staff capacity building plan on areas of commodity management,
food distribution, and nutrition and hygiene sensitization in order to meet
established standards through on the job training, workshops, conferences and
any other appropriate methods.
·        
Identify
other training needs during appraisal process and liaise with Commodity Manager
and HR to see how this could be undertaken.
Coordination and Networking:
·        
Organize
staff meeting to discuss project implementation as well as challenges and
success.
·        
Actively
participate in monthly management meetings.
·        
Participate
in district coordination meetings with donor and other stakeholders.
Qualifications, Skills and
Experience: 
·        
The applicant for the World Vision Commodity Officer job opportunity should
hold a Bachelor’s degree in social
sciences or development.
·        
A
minimum of three to five years’ experience, preferably with a busy NGO or UN
agency, in food commodities handling tracking and accounting.
·        
Prior
experience with WV CTS system and or UN WFP Compass system is an added
advantage.
·        
Knowledge
of WV, WFP and USAID regulations pertaining to relief food commodities tracking
accounting and reporting.
·        
The
applicant must be a self-starter, who can accomplish the task with minimal or
no supervision.
·        
Ability
to manage a team of staff as well as cooperate with other units. He/she must be
keen on details and well organized individual.
How to Apply:
All suitably qualified Ugandan candidates are encouraged to apply
online by visiting World Vision International’s e-recruitment jobs portal at
the web link below.
Please follow instructions on How to Create Account and Profile at
World Vision’s e-recruitment portal. 
Qualified female candidates are particularly encouraged to apply.
Deadline: 9th June 2017
For more of the latest jobs, please visit https://www.theugandanjobline.com or
find us on our facebook page https://www.facebook.com/UgandanJobline



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