The Ugandan Jobline

• The incumbent also represents the ED by
  attending meetings in the Executive Director’s absence.
• The Executive Assistant must act as the
  ED’s first point of contact with people from both inside and outside the
  organization.
• The jobholder prepares and submits reports
  by collecting and analyzing information. Secures information by completing
  database backups.
• Maintains professional and technical
  knowledge by establishing organization data base for organizational
  networks.
• The jobholder also maintains ED’s
  appointment schedule by planning and scheduling meetings, conferences and
  travel that the ED has to attend.
• Briefing the ED on the agenda before every
  meeting, taking notes and Minutes for meetings.
• Welcomes guests and customers by greeting
  them, in person or on the telephone, answering or directing inquiries.
  Replying to all the correspondences that come to the ED’s office on time.
• Maintains confidence and protects
  operations by keeping information confidential.
• Significantly contributes to team effort
  by accomplishing related results as needed.
• Perform any other duties assigned to the
  Executive Assistant by the ED or designate.

• The ideal candidate should hold a
  University degree in any of the following; Business administration,
  Secretarial studies or relevant University education.
• At least five years’ experience in a
  similar position
• Excellent writing, communications and
  diplomatic skills
• Strong presentation, planning, Time
  Management, Organization and coordination skills.
• Skill in maintaining professional internal
  and external relationships.
• Excellent analytical skills
• Keen attention to detail, ability to
  follow procedures, meet deadlines and work independently and cooperatively
  with team members.
• Skills in preparing reports, inventory
  management, Records management, travel logistics / scheduling.
• Broad knowledge and understanding of
  Administration, general Office practice and Office security management
• Computer literacy skills i.e. Microsoft
  word, Microsoft excel and Microsoft power point and Microsoft access, web
  content management and internet communication technologies are MUST.
• Fluency in written and spoken English.
• The applicant should be a self- starter
  and willing to work long hours where necessary

Related Jobs