The Ugandan Jobline

• Follow up for the timely
  submission/liquidation of advances ensuring that accountabilities from
  travelers are received within 5 days of travelers return from a trip, and
  that the review of the same is finalized within 10 days of completion of
  the activity
• Follow up for the timely submission of
  Regional Float issued to Cluster Leads ensuring that accountabilities from
  the managers are received by the 25th of every month.
• Checking for the accuracy, completeness,
  adequacy of supporting documents accompanying the Travel Reimbursements
  Forms (TRFs), and Regional Float accountabilities ensuring compliances
  with donor and organizations’ policies and procedures.
• Ensure all amounts paid to the
  organization in liquidation of travel advances are receipted and banked
  promptly.
• Generate Adjusting Journal Vouchers (AJVs)
  for all approved Travel Reimbursement Forms (TRFs), Regional Hub Floats
  and other forms of accountabilities and ensure that once reviewed and
  approved, they are accurately posted into the accounting system in a
  timely manner
• From the Accounting system, generate a
  report of taxable M&IE allowances for submission to the Finance
  Director by the 8th day of the following month.
• Prepare a Receivables Ageing analysis on a
  monthly basis ensuring documented follow-up of long outstanding
  receivables.
• Ensure the General Ledger is up to date in
  relation to AJVs for approved Travel Reimbursement Forms (TRFs), returned
  monies and other forms of accountabilities.

• Process payments for activity and travel
  advances in a timely manner confirm adequacy of supporting documents. The
  travel advances must be received by the traveler at least two days before
  the scheduled day of travel.
• Prepare payment vouchers in support of
  payments for activity and travel advances confirming such payments are: In
  accordance with the procedures and policies, accurate, complete,
  adequately supported by all underlying appropriate documents, correctly
  coded to appropriate expenses, tracking code and project codes.
• Process and effect travel and activity
  advance payments in a timely manner.
• Process Mobile Money payments for activity
  and travel advances. This shall include receiving and validating the
  Mobile Money data base from the field together with the allowances payment
  schedules; populates the bulk CSV file and import to the Mobile Money
  system; print out the Mobile Money transmission sheet for review and
  approval; print out the Mobile Money statement to confirm transmission and
  receipt of funds
• Proactively maintains and monitors Mobile
  Money Corporate Holding Account balances in order to ensure availability
  of adequate funds before effecting payments
• Compile, analyze, code and post all Mobile
  Money payments for Travel and Activity advances to the General ledger on a
  daily basis and not later than 24hrs following the payment date

• Prepare Bank reconciliations for all bank
  accounts and submit for review and approval by the 3rd day of every month.
• Take the lead in compiling accruals in
  relation to all unpaid obligations (including salaries) at the month end
  ensuring that all amounts are captured accurately, traceable to the source
  documents and coded to the correct projects.
• Prepare adjusting journals for month-end
  accruals for approval and posting to the Accounting system.
• Ensure that reversals to prior months’
  accruals are posted accurately and any arising exchange variances are
  resolved without delay
• Co-ordinate the month-end field financial
  reporting process to ensure that the soft copy final report is submitted
  to Headquarters by the 5th business day of the following month.
• Review the monthly Field financial reports
  (e-copy and hard copies) for accuracy and completeness before reports are
  uploaded
• Address review comments raised by the
  Finance team in Chapel Hill while reviewing the e-version of the monthly
  financial reports. The CH review comments must be addressed within 24
  hours from receipt. This shall include coordination of necessary inputs
  from the other members of the Team.
• Ensure that retroactive adjustments such
  as inter-project/tracking codes expenses allocations are effected in the
  General ledger on a timely and accurate basis
• On the 25th of each month, prepare an
  adjusting journal to apportion fuel utilization to the appropriate project
  and activity codes as supported by mileage records provided by the
  Logistics unit

• Reconcile the monthly Headquarter
  Financial (Serenic) uploaded reports with the Field Office’s accounting
  records (QuickBooks), within a week from the date the Serenic reports are
  uploaded.
• Ensure any variances between Serenic and
  QuickBooks reports are discussed with Supervisor, communicated to the HQ
  focal person and resolved in a timely manner.
• Compile monthly detailed Budget-Variance-Analysis
  reports for each project for distribution to the Supervisor by the 15th of
  each month.
• Assist in the preparation of quarterly
  expenditure reports for each project for submission to Finance, Contracts
  & Grants Manager by the 15th day of the month following end of each
  quarter- 15th Jan,15th Apr,15th Jul and 15th Oct.
• Support in compilation and interpreting of
  other ad hoc project expenditures reports as required.
• Jointly with the Procurement and Payables
  team, manage the overall LPO monitoring tool to enable provision of
  accurate reports on the organizations obligations at any given point in
  time.

• Manage the Duty and Tax exemptions process
  by ensuring exemption applications (DA1 forms) are prepared in a timely, accurate
  and complete manner in compliance with the organizations’ policies and
  procedures and donor regulations.
• Maintain a Duty Exemption Register and
  follow-up on submitted DA1 forms and invoices with the USAID focal point.
• Liaise with vendors on all VAT matters
  (including following up refunds of VAT paid to the vendors once DA1s are
  approved).
• Work closely with Procurement team on
  mentoring the team on necessary compliances in relation to tax/duty
  exemption.
• Ensure accurate recording of VAT
  transactions in the General Ledger.

• Oversee the management of the petty cash
  system ensuring that the laid down policies and procedures are adhered to.
• Conduct routine and surprise cash counts.
• Ensure that the Petty cash ledger is
  timely updated with all approved transactions
• Provide support in the processing of
  Suppliers payments and Travel/Activity advances via the applicable mode of
  payment: EFT, Mobile Money and checks.
• Provide support to the Grants portfolio as
  required
• Provide any other required financial
  backstopping roles to the RHITES-E Project headquarters and regional field
  offices as need arises.
• Jointly with the immediate Supervisor,
  participate in own performance appraisals, identify own learning needs and
  personal career growth.

• The applicants for the USAID RHITES-E
  Accountant job opportunity must hold a Bachelor’s degree in Accounting,
  Finance or related field.
• At least five years’ experience in busy
  accounting department.
• Previous exposure and experience in USAID
  rules & regulations
• Experience in donor funded organization is
  preferred.
• Minimum of CPA finalist
• Excellent interpersonal skills
• Proficiency in QuickBooks and MS Word and
  Excel
• High integrity, honesty, initiative and
  team-player

• Innovation: Develops new,
  better or significantly different ideas, methods, solutions or initiatives
  that result in improvement of IntraHealth’s performance and meeting
  objectives, results and global commitments
• Accountability: Holds self and
  others accountable for all work activities, research and personal actions
  and decisions; follows through on commitments and focuses on those
  activities that have the greatest impact on meeting measurable high
  quality results for IntraHealth’s success. 
  Exercises ethical practices, respectful words and behaviors, and
  equitable treatment of others in all activities.
• Service Excellence: knowledge
  of and ability to put into action customer service concepts, processes and
  techniques to access internal and/or external client needs and
  expectations  and meet or exceed
  those needs and expectations through providing excellent service directly
  or indirectly.

• Effective Communication (Oral and
  Written): Understands effective communication concepts, tools and
  techniques; ability to effectively transmit, explain complex technical
  concepts in simple, clear language appropriate to the audience; and
  receive, and accurately interpret ideas, information, and needs through
  the application of appropriate communication behaviors
• Problem Solving: Knowledge of
  approaches, tools, techniques for recognizing, anticipating, and resolving
  operational or process problems; ability to apply this knowledge
  appropriately to diverse situations.
• Interpersonal Relationships:
  Knowledge of and the ability to effectively interact within and across
  Divisions, Departments/Country Offices in a constructive and collaborative
  manner.

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