The Ugandan Jobline

• Keenly
  analyzes and coordinates existing grant funded programs and projects to
  ensure compliance with both internal Grant Management Guidelines
  and Cost recovery, as well as donor requirements.
• Coordinates
  the accurate and timely submission of grant reports to donors and
  National Offices with particular attention to ensuring that narrative and
  financial reports are matching and prepared in accordance with the donor
  agreements
• Takes
  into account all categories of requirements of the donors, Plan
  International and local authorities at the conceptualization and
  submission stage of grant preparation.
• Tasked
  with updating and circulating reporting deadlines and maintaining
  report tracking matrix, proactively remind reports stakeholders of
  upcoming deadlines and report any delays to Business Development Manager
  (BDM) immediately
• Works
  closely with project/Programme Unit Finance and National Programme Managers
  to ensure the effective utilization of grants monitoring systems in terms
  of projections and forecasting, the monitoring of expenditure,
  negotiations with grantors for budget modifications and completion of
  project reports.
• Develops
  and updates a comprehensive tracking and reporting framework for
  all grants related requirements (reporting, baseline, evaluation etc.).
• Documents
  all grant funded programmes and projects electronically and hard copy filing.
• Responsible
  for data accuracy and timeliness of data in SAP.
• Actively
  contributes to monthly and quarterly Grant department reports
• Coordinates
  with Business Development Manager to support with queries from National Offices/Donors
  regarding grant reporting.
• Supports
  Business Development Manager as needed to identify and resolve Grant/FAD
  issues and Grants ensure FADs are financially managed as appropriate
• Consolidates
  relevant grant information and disseminate it where relevant within
  Plan International Uganda.
• Assists
  Business Development Manager with Funding Bundle Agreement Documents
  (FADs) as necessary and support with the dissemination and entry of signed
  FADs.
• Conducts
  monitoring and support visits to grant projects as needed to
  support reporting and resolve grant management issues (e.g. compliance
  with donor requirements) and advise Business Development Manager of any
  potential issues of non-compliance on the part of Plan International
  Uganda or partners.
• Provide
  support in the preparation of case studies, including taking of
  high resolution quality photos and other documentation relevant for grant
  reporting
• Provides
  support to programme offices as needed to ensure necessary and relevant
  grant documents are available at all times
• Supports
  grant start-up processes, including participating in grant start-up
  workshops.
• Support
  the Business Development Manager in any other work related issues like
  research, strategy development etc.
• Carry
  out any other activity related to the sphere of work and in the
  interest of the organisation when needed.

• Supports
  in researching fundraising opportunities through reviewing and summarizing
  funding requirements from different donors in collaboration with the programme
  technical team
• Supports
  in researching and updating pertinent statistical data indicators,
  sectoral studies, governmental and non-governmental strategic recovery
  plans and all other relevant documentation need for Uganda.
• Supports
  and works with programme staff in the preparation and/or review of
  new proposals and new proposal and new proposal budgets
• Offers
  support in the preparation of grant proposal including formatting of text,
  preparation of budget and required supporting documents.

• Key
  challenges include dealing with different/conflicting demands from a
  variety of clients and responding to tight deadlines.
• Dealing
  with grants management issues and challenges and varying capacities
• Engaging
  with donors and representing the organisation in a professional manner
  which reflects positively on Plan as an organization.
• How
  to match donor opportunities with the Resource Mobilisation Strategy.
• Ability
  to understand and assimilate the complexity of Plan International’s
  grants business development and systems and procedures and organisational
  structures decision-making processes.
• Capable
  of building constructive working relationships with other units.
• Understanding
  of programmatic and compliance requirements from a variety of donors.
• Keeping
  the electronic management systems always up to date with the correct data
  entered

• The ideal candidate for the Plan International
  Grants Coordinator job opportunity should hold a Bachelor’s degree, preferably Master degree in a relevant area of
  social sciences, political science, international relations,
  development studies, law, etc.) and experience in grants management, fundraising,
  alliances and partnerships
• Broad
  knowledge and understanding of  the
  financial and administrative requirements of a variety of large grant
  donors
• Excellent
  level of English both oral and written
• Public
  relations and representation skills at an advanced level.
• High
  level of computer proficiency
• Grants
  Management skills
• Conceptual
  and analytical skills.
• Good
  Coordination and networking skills
• Information
  management skills
• Proficiency
  with business software applications (i.e. Word, Excel, PowerPoint,
  Outlook, etc.).
• Excellent
  interpersonal skills and self-driven

• Shows commitment and understanding to
  always act in the best interest of the child and respect to human rights.
• Promotes a culture of learning and
  sharing.
• Demonstrates a high degree of
  confidentiality.

• Holds self accountable for making
  decisions, managing resources efficiently, achieving and role modelling
  Plan International values, striving for lasting impact
• Honest, encourages openness and
  transparency; demonstrates highest levels of integrity, capacity to
  include and empower others.

• Comfortable working with others, as part
  of a team or as a team leader. Builds and maintains effective relationships,
  with their team, colleagues, members and external partners and supporters;
  approachable, good listener, easy to talk to.
• Values diversity and sees it as a source
  of competitive strength.
• Develops and encourages new and innovative
  solutions.
• Thinks strategically, reflects about
  achievements and recognises people’s contribution.

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