The Ugandan Jobline

• Support the Senior Management Team in
  coordinating the planning and execution of the work of the technical and
  administrative staff through: working with technical staff to define the
  logistics and administrative support needs for upcoming training events,
  workshops and conferences, well in advance of the events and coordinating
  with the Finance Manager and Administrative Manager to ensure these needs
  are met; and ensuring that all the spray activity reports are collated and
  shared among staff for input before being summarized into end of spray
  report, assist in drafting of the monthly progress summary reports for
  USAID, clearly spelling out accomplishments, lessons learned and
  challenges for each technical area as well as coordinating the compilation
  of weekly activity reports from the information provided by the field
  staff and disseminating to staff as appropriate.
• The jobholder will coordinate activities
  for the annual work plan development process and assist with the
  compilation and formatting of the final copy.
• Organize, facilitate and document staff
  meetings, client and counterpart meetings as appropriate.
• Oversee the process of preparing technical
  reports by receiving sectional or individual drafts, collating them into
  one draft and ensuring that the contributors make further input/ edits
  before the final draft copy is produced.
• Render support in coordination of
  development of scope of work, recruitment and logistics for local and
  international consultants and provide or arrange support to enable
  consultants accomplish their work (including developing schedules,
  organizing meetings and site visits, briefing, introduction to key people
  and travel arrangements).
• Coordinate with Home Office to obtain
  clearance for travelers, purchase of tickets and arrangement of ground
  travel.
• Collect, register and maintain information
  on project activities by reviewing reports and through first hand sources.
  
• Assist the Finance Manager in the review
  of end of spray schedules for spray personnel payments. Assist with
  preparing requests for district officers’ fuel and SDA allowances.
• Tasked with the preparation of travel
  advance requests for MoH personnel and VCOs and follow-up with their
  expense reports.
• Undertake other assignments that the SMT
  deems necessary . including field visits.

• The applicants for the USAID IRS Project
  Programme Assistant job opportunity must hold a diploma or university
  degree in Project Planning and Management, Social Sciences, Public
  Administration or other relevant qualifications.
• A minimum of three years of hands-on
  experience in similar position in international organizations/development
  projects in Uganda or elsewhere.
• Excellent reporting and writing skills and
  fluency in English a must.
• Good computer skills, strong knowledge of
  MS Word, Excel, PowerPoint, E-mail and Internet is necessary.
• Working knowledge of FAR/AIDAR is an added
  advantage.

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