The Ugandan Jobline

• Provides
  procurement, logistical and administrative support to a team of
  Procurement Officers in the acquisition of a wide variety of goods
  and services.
• The
  jobholder will review, record and prioritize purchasing requests and
  obtains additional information/documentation as required; determines the
  availability of vendors and funding sources.
• Keenly
  monitors status of existing requisitions, maintains contact with
  suppliers to ensure timely delivery of goods and services, coordinates
  shipment of goods/commodities/equipment to HQ and field missions, and
  verifies receipt and inspection of deliverables and accurately reports, as
  and if required.
• Produces
  tender documents (e.g. Invitations to Bids, Requests for Proposals and
  Requests for Quotation) based on the nature of requirements and cost of
  procurement involved.
• Prepares
  abstracts of offers and compile data contained in quotations,
  proposals and bids to determine which supplier can deliver the required
  goods/services at the best terms and lowest costs possible under the
  guidance of Procurement Officers.
• The incumbent finalizes purchase orders and contracts for approval by the
  Procurement Officer; may authorize purchases in line with delegated
  signature authority, and, if required, prepares submission to the
  Contracts Committee for review and subsequent approval by the authorized
  official.
• Supports
  the relevant officers in more complex, higher value purchasing operations;
  coordinates distribution of pertinent documents to concerned parties, ensures
  appropriate follow-up action, etc.
• Maintains
  relevant internal databases and files; keeps track of any contractual
  agreements, systems contracts, etc. and informs affected users of
  contractual rights and obligations.
• Researches,
  retrieves and presents information from a variety of internal and
  external sources on sources of supply, vendors by commodity, etc., as well
  as obtain specifications for new products and equipment on the market.
• Drafts
  routine correspondence.
• Performs
  other duties as assigned.

• The ideal candidate for the United
  Nations–African Union Mission in Darfur (UNAMID) Procurement Assistant job
  should hold a High school
  diploma or equivalent is required.
• A
  certificate of procurement or Contract Management training is
  desirable.
• At least five years of progressively responsible experience in procurement,
  contract management, contract administration or logistics and supply chain
  management is required.
• Two
  years of experience directly related to first-hand procurement or
  contracting is required.
• First-hand
  experience in conducting procurement at the international level for an
  intergovernmental organization(s), governmental organization(s), or large
  multi-national organizations(s) is desirable.
• Previous
  exposure and experience in all phases of procurement in a high-volume
  procurement operation is desirable.
• Languages: Fluency in oral and written
  English is required. Knowledge
  of another official United Nations language is an advantage.

• Professionalism: Knowledge of procurement policies,
  processes and procedures generally and, in particular, those related to
  the purchase of supplies and services. Knowledge of financial rules and
  regulations and ability to research and gather information from a
  variety of standard sources and to apply good judgment in the context of
  assignments given. Shows pride in work and in achievements; demonstrates
  professional competence and mastery of subject matter; is conscientious
  and efficient in meeting commitments, observing deadlines and achieving
  results; is motivated by professional rather than personal concerns; shows
  persistence when faced with difficult problems or challenges; remains calm
  in stressful situations.
• Planning
  & Organizing:
  Develops clear goals that are consistent with agreed strategies;
  identifies priority activities and assignments; adjusts priorities as
  required; allocates appropriate amount of time and resources for
  completing work; foresees risks and allows for contingencies when
  planning; monitors and adjusts plans and actions as necessary; uses time
  efficiently.
• Client
  Orientation:
  Considers all those to whom services are provided to be “clients” and
  seeks to see things from clients’ point of view; Establishes and
  maintains productive partnerships with clients by gaining their trust and
  respect; Identifies clients’ needs and matches them to appropriate
  solutions; Monitors ongoing developments inside and outside the clients’
  environment to keep informed and anticipate problems; Keeps clients
  informed of progress or setbacks in projects; Meets timeline for delivery
  of products or services to client.

• The United Nations Personal History form
  (P-11), Download Here; This should
  be signed
• Proof of required academic certificates
  i.e. Academic Certificate(s) and/or High School/Secondary Diplomas
• Latest performance evaluation report /
  appraisals

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