The Ugandan Jobline

• Actively participate in the selection of
  candidates; including conducting roster searches for applicants and
  identifying short-lists of candidates, evaluating and screening
  applications, generating personal history profiles of candidates,
  facilitating the interview process and acting as ex-officio.
• Provide support in the filling of vacant
  posts for all categories, including initiating and following-up on
  reference checks and academic qualifications, ensuring the completion of
  the pre-recruitment formalities, calculating salaries and related
  benefits, and preparing and dispatching offers of appointment and
  Statement of Emoluments.
• Provide input into policy development for
  HR policies for staff in the Field Service, General Service and related
  categories.
• The jobholder will also schedule and
  coordinate entry tests for locally-recruited staff.
• Supervise and support the maintenance of
  vacancy announcement files, staffing tables and tracking of status of
  recruitment cases.
• Keenly review and process personnel
  actions through IMIS.
• Guide staff on visa matters.

• Review and process data pertaining to
  conditions of service.
• Review and process requests for a wide
  range of entitlements and exceptions to the Staff Rules and Regulations,
  e.g. travel entitlements, currency of payment of emoluments and rental
  subsidy.
• Keenly monitor issues on conditions of
  service of staff and advise the supervisor of any developments.
• Guide staff on conditions of service and
  entitlements.

• Provide support in the development and
  tracking of career development programmes in liaison with the mission
  training focal points, the DFS Career Development Unit and the Field
  Career Development Officers.
• Provide initial advice and answer general
  queries on career development issues in liaison with the DFS Career
  Development Unit and the Field Career Development Officers.
• Assist in the preparation of training
  material by providing input where appropriate
• Support the Field Career Development
  Officer in retrenchment exercises with regards to drawing down/ downsizing
  and expanding missions in identifying staff and positions concerned as
  well as relevant programmes.

• Assist in reviewing and processing
  requests for classification by ensuring completeness of requests and
  liaising with requestors when required.
• Provide advice and answer general queries
  on classification procedures and processes.
• Assist in providing documentation and
  background materials relating to classification appeals by researching
  background information and liaising with relevant offices when required.

• Supervise the maintenance of automated
  databases and the centralized reference and filing systems by reviewing
  and approving entries by lower-level staff, ensuring that information is
  accurately and timely entered.
• Undertake research on a range of Human
  Resources related issues and prepares notes/reports.
• Undertake research on precedents, policy
  rulings and procedures.
• Compile data from different sources and
  prepare statistical reports on Human Resources related issues.
• Research background information and draft
  information circulars on Human Resources related issues.
• Conduct exit briefings for separating
  staff and assist them in final arrangements.
• Provide general office support services;
  process, draft, edit, proofread and finalize for signature/approval a
  variety of correspondence and other communications; perform budget
  preparation, input, monitoring and implementation in information systems,
  sets up and maintains files/records (electronic and paper); schedules
  appointments/meetings, monitors deadlines
• Prepare written responses to queries
  concerning Human Resources related matters.
• Distribute routine work to junior support
  staff, ensuring efficient and timely execution of the work.
• Train and provide supervision to lower-level
  staff in the unit.
• Perform other duties as required.

• Provision of the full range of human
  resources management assistance.
• Thorough understanding of the context of
  programmes/projects and issues and independent handling of a wide range of
  activities and follow-up action.
• Demonstrated initiative in the
  identification and resolution of a wide range of issues/problems and
  effective handling of unforeseen situations.
• Effective organization and supervision of
  the work of lower-level staff.
• Consistent application and interpretation
  of appropriate policies, rules, guidelines, procedures and practices.
• Effective and timely liaison and
  interaction with colleagues and concerned parties internally and
  externally.

• The ideal candidate for the United Nations
  Regional Service Centre at Entebbe (RSCE) Human Resources Assistant job
  opportunity should hold a High school or equivalent diploma is required.
  Technical or vocational certificate in human resources, business
  administration or personnel administration is desirable.
• A minimum of eight years of progressively
  responsible experience in human resources management or other related
  fields. Experience in a service center is a requirement. Experience in a UN
  peacekeeping mission is desirable.
• Languages: Fluency in oral and
  written English is required.

• Professionalism:  A thorough knowledge of the
  Organization’s HR policies, procedures and practices. Demonstrated use of
  initiative and ability to make appropriate linkages in work requirements
  and anticipate next steps. Ability to interpret and apply staff rules.
  Commitment to implementing the goal of gender equality by ensuring the
  equal participation and full involvement of women and men in all aspects
  of peace operations
• Teamwork: Works collaboratively
  with colleagues to achieve organizational goals; Solicits input by
  genuinely valuing others’ ideas and expertise; is willing to learn from
  others; Places team agenda before personal agenda; Supports and acts in
  accordance with final group decision, even when such decisions may not
  entirely reflect own position; Shares credit for team accomplishments and
  accepts joint responsibility for team shortcomings.
• Client Orientation:
• Considers all those to whom services are
  provided to be “clients ” and seeks to see things from clients’ point of
  view; Establishes and maintains productive partnerships with clients by
  gaining their trust and respect ; Identifies clients’ needs and matches
  them to appropriate solutions; Monitors ongoing developments inside and
  outside the clients’ environment to keep informed and anticipate problems;
  Keeps clients informed of progress or setbacks in projects ; Meets
  timeline for delivery of products or services to client.

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