The Ugandan Jobline

• Perform the monthly and yearly closing procedures
  in Umoja ERP
• Keenly analyze complex/unusual accounting
  transactions and difficult claims for travel, invoices and entitlement
  matters, etc. and make recommendations to the Team Leader or Service Line
  Manager on appropriate follow-up procedures.
• The jobholder will review and reconcile
  all open-item-managed (OIM) accounts and investigate erroneous/invalid
  entries to take appropriate corrective accounting action.
• Review various vouchers and accounting
  transactions, e.g., payroll, payment of staff entitlements, final
  payments, travel claims, vendor invoices, agencies, field missions, etc.,
  to ensure conformity adherence to relevant staff rules, financial
  regulations and rules, ST/AI issuances or practices.
• Issue of invoice to agencies through
  Service Delivery Module, and gnertate periodic report to review the
  agencies/missions balances.
• Provide support in the preparation of the
  bank reconciliation on a monthly basis.
• Review prior and current budget period
  commitments for review, recommitment and cancellation of outstanding
  commitments.
• Respond to queries from staff members and
  third parties.

• Verify that the necessary goods and
  services have been received in accordance with the contract, agreement,
  purchase order or other form of undertaking by which they were ordered and
  that they have been certified by a duly designated certifying officer
  before vouchers are submitted to approving officers for further review and
  approval.
• The jobholder will also review and prepare
  payments to staff and vendors for goods and services, including checking
  payments for accuracy and correcting any discrepancies.
• Review the computation of staff members
  regarding their entitlements, including salaries, claims, danger pay,
  daily subsistence allowance, mission subsistence allowance, voluntary
  living allowance and any other allowances, and prepare vouchers.
• Provide support in preparing of the
  year-end reports for the United Nations Joint Staff Pension Fund (UNJSPF)
  on all pension contributions made by locally-recruited staff.

• Review incoming payment instructions with
  regard to banking details and sources of funds.
• Release payments from a House Bank in the
  Umoja ERP• Prepare and disburse payments/cheques.
• The incumbent will dispatch payment
  instructions and cheques to banks.
• Prepare receipts and deposit slips for all
  incoming funds.
• Notify payees of status of payments.
• Identify and annotate bank account
  movements and monitors bank balances of the mission’s accounts.
• Assist in cash management, including
  preparing cash flow forecasts.
• Assist to make sure cash in vault are
  accounted for on a daily basis.
• Keenly monitor cheque stock and cash
  receipt vouchers and requests for new stock as required.
• Monitor/review methods used to remit
  payments.
• In the absence of a Chief Cashier, oversee
  the daily operation of the Cashier’s Unit including the transmittal of
  payments.
• Coordinate filing and archiving as
  required.

• The incumbent will review, analyse and
  prepare cost estimates and budget proposals, in terms of staff and
  non-staff requirements, including programmatic aspects.
• Support managers in the justification of
  resource requirements for budget submissions; coordinate with other
  finance and budget staff on related issues during preparation of the
  budget reports.
• Keenly monitor budget
  implementation/expenditures and assist with the reallocation of funds as
  necessary.
• Regularly monitor extra-budgetary
  resources, including review of agreements and cost plans, ensuring
  compliance with regulations and rules and established policies and
  procedures.
• Provide support in the preparation of
  budget performance submissions and finalization of budget performance
  reports, analysing variances between approved budgets and actual
  expenditures.
• Verify accuracy of input data, ensuring
  consistency of data in previous allotments to new allotments issued.
• Provide inputs into the preparation of
  allotments and prepare redeployment requests.

• Keep up-to-date on guidelines that have
  bearing on matters related to programme/peacekeeping budgets, ensuring
  compliance with United Nations policies and procedures.
• The incumbent will draft or prepare
  correspondence to respond to enquiries in respect to financial and budget
  matters.
• Offer guidance and training (including
  preparation of training materials) to junior staff with respect to
  transaction processing and the use of various systems such as Umoja ERP
  System (SAP).
• Perform other duties as assigned by the
  supervisor(s).

• The ideal candidate for the United Nations
  Regional Service Centre at Entebbe (RSCE) Finance Assistant job
  opportunity should hold a High school diploma or equivalent is required.
  Technical or vocational certificate in accounting, finance, budget or
  related fields is desirable.
• A minimum of eight years of progressively
  responsible experience within the United Nations system or in the private
  sector at the national or international level in accounting, budgeting or
  financial management is required.
• Previous experience in a service centre is
  a requirement.
• Prior experience in a UN Peacekeeping
  Mission is desirable.
• Languages:  Fluency in English (both oral and
  written) is required. Knowledge of another UN official language is an
  advantage.

• Professionalism:  Knowledge of accounting, finance
  and budget functions and treasury operations. Ability to analyse and apply
  data across the full range of finance, accounting and budget functions.
  Demonstrated use of initiative and ability to make appropriate linkages in
  work processes and anticipate next steps showing skills and ability to
  analyse and interpret financial data. Shows pride in work and in
  achievements; demonstrates professional competence and mastery of subject
  matter; is conscientious and efficient in meeting commitments, observing
  deadlines and achieving results; is motivated by professional rather than
  personal concerns; shows persistence when faced with difficult problems or
  challenges; remains calm in stressful situations. Takes responsibility for
  incorporating gender perspectives and ensuring the equal participation of
  women and men in all areas of work.
• Communication: Speaks and
  writes clearly and effectively. Listens to others, correctly interprets
  messages from others and responds appropriately. Asks questions to
  clarify, and exhibits interest in having two-way communication. Tailors
  language, tone, style and format to match the audience. Demonstrates
  openness in sharing information and keeping people informed
• Client Orientation: Considers
  all those to whom services are provided to be “clients ” and seeks to see
  things from clients’ point of view. Establishes and maintains productive
  partnerships with clients by gaining their trust and respect. Identifies
  clients’ needs and matches them to appropriate solutions. Monitors ongoing
  developments inside and outside the clients’ environment to keep informed
  and anticipate problems. Keeps clients informed of progress or setbacks in
  projects. Meets timeline for delivery of products or services to client

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