The Ugandan Jobline

• The
  incumbent reviews travel claims and supporting documentation for completeness,
  accuracy, validity and conformity with United Nations rules prior to
  forwarding them to the Finance Section of the client missions.
• Associates
  claims with travel authorization or other obligation documents. Prepares
  amendments to existing obligations as and when required.
• Ensures
  validity of budget allotment and object expenditure codes assigned.
• Also,
  he / she also reviews the automated information management system and
  ensures that no claim is duplicated and arrangements are made to collect
  charges for any deviation from authorized itinerary and shipment
  allowances in excess of entitlements.
• Establishes
  reimbursable amount for each item and prepares a memorandum to the finance
  Section of the client missions requesting payment for the costs of
  transportation and excess baggage.
• Prepares
  reports, analyzes and prepares evaluation of current claims procedures and
  policies.
• Coordinates
  with appropriate offices for clarification or additional information and
  meets with officials from troop contributing countries in order to
  discuss the details of particular claims and explains the nature of
  problems, delays and backlogs.
• Coordinates
  with various Consulates and the host government Ministries of Foreign
  Affairs regarding the provision of transit visas and resident visas
  respectively.
• Keenly
  verifies that services provided by airline authorities and shipping agents
  are rendered satisfactorily and in accordance with the contract
  before processing invoices for payment.
• Ensures
  that the established Invitation to Bid (ITB) system is complied with and
  that the airline tickets are purchased at the most competitive market
  prices.
• Offers
  technical assistance for protocol functions at points of entry for
  the arrival / departure of VIPs and dignitaries.
• Compiles
  data and information and prepares travel related reports on regular basis.
• Coordinates
  official travel via United Nations aircraft where applicable.
• Client
  Service: receives mail in generic mail box, provides feedback to clients
  through generic mail box, creates work orders in the system iNeed,
  monitors work orders, daily reports on ageing analysis, closes work
  orders in iNeed.
• Staff
  Services: Checks
  Entitlements eligibility approves entitlement leave, calculates points
  according to cycles, post travel management, updates leave card in the
  information management system, processes staff benefits accruals.
• Travel
  Services:
  calculates airfare for requested destinations, lump sum, raises travel
  authorization in the system, costs for shipment of Personal Effects,
  advises on travel issues, and coordinates with travel agents for ticket
  issuing.
• Processes
  Entitlement Travel services as requested by client missions and RSCE Staff
  Finance Services: Obligation of travel authorization, Payment of Lump Sum,
  Approval of payments in UMOJA (SAP-ERP system), Monitoring of payments
  activities and FCs, providing feedback to clients on payments made.
• The
  jobholder processes daily subsistence allowance advances, claims for
  official travel; Arranges tickets for Official and Training Travel;
  Arranges tickets and cargo space for repatriation of Human remains;
  Arranges tickets for medical evacuation; Processes Daily Subsistence
  Allowance (DSA) in advance; Processes travel claim in the system;
  Processes travel claim in SAP; Processes vendor payments
• Performs
  other duties as required.

• The ideal candidate for the United Nations
  Regional Service Centre Entebbe (RSCE) Associate Travel Officer job
  opportunity should hold an advanced
  University Degree, preferably in the field of business administration,
  travel, transport and related fields is required.
• Possession
  of a first-level university degree in combination with an additional four
  (4) years of qualifying experience may be accepted in lieu of the advanced
  university degree.
• For
  holders of a Master’s Degree, at least two (2) years of progressively
  responsible professional experience working with complex travel
  operations. Thorough knowledge of travel related processing systems;
  demonstrated ability to act independently and exercise sound judgment;
  Demonstrate ability to plan and manage conflicting priorities; Advanced
  knowledge of airline booking procedures and systems and related fare
  structures; Ability to utilize electronic booking systems.
• At
  least four years progressively relevant professional experience in case of
  a Bachelor’s Degree.
• Significant
  exposure and experience working in a United Nations common system field
  operation (inclusive of peacekeeping, political missions and UN agencies,
  funds and programmes) – or similar international organization or
  non-governmental organization – in a conflict or post-conflict
  setting is desirable.
• Experience
  with financial management or accounting in an international setting is
  desirable.
• Languages: Fluency in English or French, (both
  oral and written) is required; knowledge of the other is desirable. Knowledge of another official United
  Nations language is an advantage.

• Professionalism:
  Knowledge of procurement policies, processes and procedures generally and,
  in particular, those related to the purchase of supplies and services.
  Knowledge of financial rules and regulations and ability to research and
  gather information from a variety of standard sources and to apply good
  judgment in the context of assignments given. Shows pride in work and in
  achievements; demonstrates professional competence and mastery of subject
  matter; is conscientious and efficient in meeting commitments, observing
  deadlines and achieving results; is motivated by professional rather than
  personal concerns; shows persistence when faced with difficult problems or
  challenges; remains calm in stressful situations.
• Planning
  & Organizing:
  Develops clear goals that are consistent with agreed strategies;
  identifies priority activities and assignments; adjusts priorities as
  required; allocates appropriate amount of time and resources for
  completing work; foresees risks and allows for contingencies when
  planning; monitors and adjusts plans and actions as necessary; uses time
  efficiently.
• Client
  Orientation:
  Considers all those to whom services are provided to be “clients” and
  seeks to see things from clients’ point of view; Establishes and maintains
  productive partnerships with clients by gaining their trust and
  respect; Identifies clients’ needs and matches them to appropriate
  solutions; Monitors ongoing developments inside and outside the clients’
  environment to keep informed and anticipate problems; Keeps clients
  informed of progress or setbacks in projects; Meets timeline for delivery
  of products or services to client.

• The United Nations Personal History form
  (P-11), Download Here; This should
  be signed
• Proof of required academic certificates
  i.e. Academic Certificate(s) and/or High School/Secondary Diplomas
• Latest performance evaluation reports /
  appraisals

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