The Ugandan Jobline

• Initiate and coordinate all the
  recruitment requests and follow through on hiring procedures in line with
  the policy.
• Prepare and post all job advertisements
  for all vacant positions in appropriate channels and ensure wide and
  appropriate distribution, this includes e-filing of application and
  sending out HR communications.
• Maintain an organized recruitment
  resource database and bi-weekly update the recruitment status report and
  send it to all managers on a weekly basis
• Organize interviews and follow through on
  hiring procedures in line with the IRC policy
• Work closely with hiring managers and
  field based HR/Admin staff to ensure new staff are oriented upon hire in
  all IRC offices

• Coordinate staff trainings in accordance
  with the Learning and Development Plan; monitor and track all IRC
  sponsored trainings, ensuring all stall fill out training bonds, feedback
  reports and all related training documents in total compliance with IRC’s
  policies and procedures.
• Support staff learning by creating
  innovative ways of encouraging on line learning for all staff
• Coordinate training courses for employees
  as required.

• Assist the Senior Admin/HR Manager in
  order to include HR parameters in the country program strategic action
  plan and all strategic decisions related to IRC in Uganda
• Support Senior Admin/HR Manager in change
  management for all offices
• Maintain a thorough knowledge of IRC
  personnel policies and ensure the implementation of these policies.
• Significantly contribute to the overall
  management of HR/Admin department, drawing from on own diagnosis,
  professional knowledge/experience and knowledge of the organization.
• Participate in Budget vs Actual meetings
  submit report for your supervisors action and follow-up in a timely
  fashion.

• Coordinate and facilitate the salary
  review every two years
• Ensure all employee salary change is made
  in compliance with IRC global compensation policy.
• Coordinate staff welfare management
  initiatives across the field sites in collaboration with other field HR
  Leads
• Develop and review the national payroll
  salary mapping in liaison with Finance Departments. Monthly produce salary
  allocation reports in conjunction with the Senior HR/Admin Manager,
  Financial Controller and Senior Operations Coordinator
• Health Insurance management: Coordinate
  the national staff health insurance scheme ensuring timely and accurate
  monthly reports from the service provider; ensure all new staff benefit
  from the scheme upon recruitment

• Coordinate staff Group Personal Accident
  compensation scheme with Britam; submit monthly reports and ensure all
  staff are enrolled to the scheme upon hire
• Ensure that exited staff are removed from
  cover and credit notes are issued by the insurer.

• Coordinate timely performance appraisals
  and maintain an updated PME database for all staff in coordination with
  the other field HR leads
• Ensure that performance evaluations for
  all staff are conducted on time, and review all evaluations to ensure
  quality and consistency
• The incumbent will collate training needs
  from the PME and ensure that they are captured in the Annual learning and
  development plan.

• Ensure that payroll is timely and is
  accurately managed monthly
• Act as the focal point person for the
  national payroll process and train two key back up staff for the payroll.
• Manage the Process of Payroll for National
  and incentive staff and serve as primary liaison with the field offices on
  payroll related issues.
• Oversee the timely remittance of NSSF and
  PAYE and other Benefits.

• Maintain the HR database in all field
  offices and regularly update employee information.
• Maintain an accurate and timely employee
  filing system.
• Ensure the IRC way violations are
  captured, reported and followed through on a monthly
• Manage the Scorecard system and ensure
  accuracy and tracking on a monthly basis
• Prepare and manage the HR Metrics reports
  and ensure timely submission Monthly
• Conduct an annual HR personnel file audit
  for the country program and ensures total compliance with HR records and
  propose recommendations for action point in all field offices and report
  to the Senior Admin/HR Manager
• Maintain and update the timesheet tracking
  system for both national and international staff and file all timesheets
  appropriately.
• Prepare HR semi-annual and annual reports
  and share these with the senior management team, Senior Admin/HR Manager.
  Information in these reports will include general HR information such as
  turnover statistics, success stories, new projects/ initiatives that are
  underway, per the IRC Global HR Operating Policies and Procedures.
• Ensure the Senior Administration/HR
  Manager is informed of all developments and issues pertaining to
  Administration

• The incumbent will process all termination
  paperwork for all national and expatriate staff including preparation of
  termination notice letters in relation to closing grants and
  restructuring.
• Work closely with supervisors to ensure
  exit interviews are offered to all staff and data is captured in the
  online exit survey to ensure a learning and reflective culture in the
  country program.
• Ensure that staff are removed from the
  Health Insurance scheme and GPA schemes accordingly

• Directly supervise the HR/Admin Officer,
  Administrative Assistant and the HR/Admin volunteers based in Kampala and
  ensure all work duties are performed satisfactorily.
• Work closely with the HR
  volunteers/interns, maintain and ensure an accessible, central filing
  system; ensure orderly archiving of official human resource documents

• Read, review and become knowledgeable of
  the IRC Global HR Policies and Procedures and draft addendums for the (CP)
  for any areas of non-compliance with Ugandan Laws in liaison with your
  supervisor
• Perform other work related duties as
  required by the supervisor and SMT

• The ideal candidate for the IRC Senior HR
  and Administration Officer job opportunity should hold University studies/
  Higher education in Human Resources, Business administration or any other
  related course;
• Possession of a Post Graduate Diploma in
  Management, Human Resources preferred
• A minimum of four years’ experience in
  similar position;
• Demonstrated skills in administration and
  human resources management
• Excellent organizational, interpersonal
  skills
• Good administrative skills
• Strong written and oral English
  communications skills
• Excellent computer skills including MS
  Word, Excel, PowerPoint and Outlook
• Ability to present information
  effectively; experience providing training and staff development a plus
• Good analytic skills and ability to settle
  disputes.
• High degree of flexibility to adapt to
  changing requirements; must be able to work independently while being a
  strong team player;
• Strong skills in collaboration with
  multi-cultural and diverse teams
• A team builder with excellent people
  skills; must be culturally sensitive
• Commitment to consistently improving and
  developing innovative HR solutions in response to HR/organizational
  Country Program challenges

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