Senior Emergency Response Coordinator NGO Jobs – International Rescue Committee (IRC)

Organization: International
Rescue Committee (IRC)
Duty Station: Kampala,
Uganda
Reports to: Country Senior
Admin/HR Manager
About US:
The International Rescue Committee helps people whose lives and livelihoods
are shattered by conflict and disaster to survive, recover, and gain control of
their future. It was created by Albert Einstein more than 80 years and has been
working in Uganda since 1998. It has particularly working in the conflict zones
where tens of thousands of people have been kills and over 1.6 million
displaced. Following a peace agreement in 2006, Ugandans are returning home and
looking to rebuild their lives. The IRC is there to protect women and children
from violence and exploitation by fostering a safe environment and encouraging
education, and is supporting farmers and small businesses, and helping
communities promote peace and long-term development.
Job Summary: The Senior
Emergency Response Coordinator will oversee the emergency response in West
Nile, managing Finance Manager, Operations Coordinator, and Protection and WPE
Program Coordinators.  The jobholder is
responsible for a staff of over 250 based in two locations in expansive
settlements, the Senior Emergency Response Coordinator (SERC) will work closely
with the Kampala team to ensure that the emergency response is operationally
functional and programs are of a consistently high quality.  The SERC will provide strategic direction
a0nd ensure sufficient resources are effectively managed to ensure
sustainability of programming.

Key Duties and
Responsibilities:  
Program Implementation:
  • Work in close conjunction with the Deputy
    Director of Programs, oversee programming in West Nile, provide guidance
    and support to program coordinators and managers, supporting capacity
    development of a new and growing team. 
    Oversee spending and program progress against agreed targets and
    spending plans.
  • Organize grant review meetings at field
    sites, sharing support needs with the operations and program teams in
    Kampala. 
  • Assist in the development and
    implementation of a comprehensive monitoring and evaluation system
    providing insights into delivery of outputs and results at regular
    intervals.
  • Support integration across programs,
    holding regular coordination meetings and promoting active collaboration
    across sectors. 
  • Actively review and participate in
    program development and program and support input from the field site.
Ensure key support needs for the field site are budgeted in new
proposals.
Operations (Supply Chain and HR):
  • Managing the Operations Coordinator,
    ensure the supply chain functions effectively at the field level,
    including procurement, stock and asset management, vehicle operations,
    equipment maintenance and repair (including communications and computer
    equipment).
  • Particular regard for compliance with
    donor requirements in procurement, ensuring understanding and adherence to
    IRC SOPs.
  • Manage HR functions at the field level,
    including recruitment, contracting and payroll with support from the
    Kampala HR team.
  • Ensure all activities are carried out in
    accordance with IRC policies and procedures.
Finance and Budget Monitoring: 
  • Oversee budget expenditures in West Nile,
    ensuring a healthy burn rate in line with work plans and agreed deliverables.
  • Supervision to ensure expenditures are in
    line with IRC and donor compliance regulations, eliminating disallowables
    and spreading costs strategically across a portfolio of funds.
  • Review monthly Budget vs. Actual reports
    and Budget Expenditure Plans with program and support staff, ensuring that
    relevant action is taken in a timely fashion.
  • Inform senior management of changing
    budget needs, and participate in budget development and revision
    processes.
  • Conduct weekly cash count with finance officer.
Systems Compliance and Improvement:
  • Assure adherence to IRC global and Uganda
    specific finance, logistics, IT, security, communications and
    HR/administration policies and procedures, including the IRC Way.
  • Strategy, resourcing and
    accountability: 
  • Develop and implement a relevant strategy
    and resourcing plan, adapting to a changing context, maintaining
    flexibility and innovation, taking advantage of new opportunities as they
    arise.
  • Maintain good relations with donors
    present at the field level, developing funding opportunities for program
    growth and sustainability. Transitioning the program from emergency to
    longer term sustainable service delivery.
  • Ensure the IRC feedback mechanism is
    functioning and responsive, regularly reviewing the feedback register to
    ensure timely and effective responses, adapting programming where
    appropriate.
Reporting:
  • Prepare and send timely and accurate
    reports to the Country Director, reviewing review program, finance,
    logistics, and HR reports to ensure accuracy before sending to Kampala.
  • Support the delivery of punctual donor
    reporting, ensuring monitoring systems report accurately against
    deliverables.
Coordination / External Representation: 
  • Represent the IRC to local government
    authorities, UN agencies, international organizations, NGOs, donors and
    other stakeholders at field level. 
  • Enhance collaboration and maintain good
    relations contributing to a safe and productive operating environment.
Staff Management: 
  • Manage all head of departments in West
    Nile, setting annual objectives and monitoring performance against set
    targets, conducting timely performance evaluations and taking corrective
    action as and when required.
  • Work closely with staff to identify
    training needs, providing coaching and mentoring as required.
  • Provide vision, leadership and direction
    for staff in new offices, contributing to a safe, respectful and dynamic
    working culture.
Security:
  • Act as the security focal point for West
    Nile, with the Operations Coordinator responsible for day to day monitoring
    and management of security, regularly reviewing and updating the West Nile
    Security Management Plan.
  • Monitor the security situation, including
    attending security briefings and maintaining regular contacts with key
    security focal points in local government and UNHCR, keeping senior
    management in Kampala and local staff informed of developments.
  • Ensure tools for rapid response to
    security incidents are in place and up to date, including telephone trees
    and constant companion card, as well as supervising quick and
    comprehensive incident reporting.
  • Ensure staff are trained on, aware of and
    in compliance with IRC security policies and the West Nile site SMP.
    Provide a security briefing on arrival for all new staff and visitors.
Compound Management: 
  • Ensure good living conditions for the
    field staff in all sites.
  • Actively liaise with Kampala to ensure
    basic items are available at the field level. 
  • Act as focal point for visitors or other
    organizations staying at the NGO compound, if any. 
Qualifications, Skills and
Experience:
  • The ideal candidate for the IRC Senior
    Emergency Response Coordinator career placement should hold a University
    degree level education, or equivalent practical experience.
  • A minimum of five years’ experience
    working within a humanitarian agency in a leadership position
  • Five years experience managing,
    supervising and developing operational and program staff
  • Previous experience in managing programs
    in emergency and insecure areas.
  • Program / office start up experience an
    asset.
  • Broad knowledge and understanding of
    operations (logistics, administration, human resources, IT)
  • Strong organizational skills, ability to
    coordinate and manage a diverse array of responsibilities: programs,
    logistics, security, finance and operations. 
  • Proven ability to handle sensitive
    situations diplomatically and possesses strong communication skills.
  • Ability to work well with people of
    varying backgrounds, cultures, education levels 
  • Familiarity with the IRC and donors (US,
    European, UN) policies and regulations
  • Excellent computer skills: MS Word, Excel,
    Power point, Outlook.
  • Fluency in spoken and written English
  • Additional qualities: ability to
    multitask, ability to handle pressure well, ability to improvise,
    flexibility.
How to Apply:
All suitably qualified and interested candidates are encouraged to
apply online at the link below.

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