Job Title: Procurement Assistant
Organisation: East African
Community Civil Aviation Safety and Security Oversight Agency (EAC-CASSOA)
Community Civil Aviation Safety and Security Oversight Agency (EAC-CASSOA)
Duty Station: Entebbe,
Uganda
Uganda
REF: CAS/HR/004/2017
Reports to: Principal Human
Resource and Administration
Resource and Administration
Grade: G5
About EAC-CASSOA:
The East African Community Civil Aviation Safety and Security Oversight
Agency (EAC-CASSOA) is a self accounting institution of the East African
Community. It is a specialized technical Institution of the East African
Community charged with the responsibility of ensuring the development of a safe
and secure civil aviation system in the region.
Agency (EAC-CASSOA) is a self accounting institution of the East African
Community. It is a specialized technical Institution of the East African
Community charged with the responsibility of ensuring the development of a safe
and secure civil aviation system in the region.
Job Summary: The Procurement
Assistant will primarily coordinate and manage all activities related to the
procurement functions of the Agency.
Assistant will primarily coordinate and manage all activities related to the
procurement functions of the Agency.
Key Duties and
Responsibilities:
Responsibilities:
- Provide
support in the development of long/short term purchasing strategies and
policies for review by Management. - The
jobholder will also oversee the procurement of all goods services and
works of the Agency - The
incumbent will raise Purchase Orders for suppliers in accordance with the
Agency regulations - Ensure
the Agency receives products and services of high quality at a competitive
price - Prepare
annual procurement plans for the Agency and ensure their implementation. - Prepare
monthly and annual procurement reports as provided for in the Agency’s
financial and procurement policy. - Work
closely with user departments in the development and management of
contracts - Coordinate
the process of prequalification of suppliers and service providers. - Organize
the Procurement Committee meetings in collaboration with the
Chairperson of the Committee and serve as the Secretary of the Committee. - Ensure
the Agency gets the value for money in the goods delivered and services
rendered by various Agency supplies. - The
incumbent will also prepare tender documents and coordinate the tendering
process in accordance with Agency Procurement procedures. - Inform
all suppliers about the outcome of the tender process in accordance with
procurement rules and procedures. - Set-up
a robust filing systems for all procurement documents - Review
the Agency’s Procurement Manual periodically and recommend for
revision where necessary - Perform
any other related duties as may be assigned by the supervisor.
Qualifications, Skills and Experience:
- The
ideal candidate for the East African Community Civil Aviation
Safety and Security Oversight Agency (EAC-CASSOA) Procurement Assistant
job opportunity must possess a Bachelor’s
degree preferably in procurement, supply chain management or any other
business related specialty. - A
minimum of five years’ experience in procurement - Certification
in Procurement is an added advantage - Procurement
experience in regional and international organization is added advantage - Ability
to multitask, - Excellent
interpersonal skills - Strong
negotiation skills - Ability
to work effectively under pressure within timeframes - Ability
to work effectively in a team and independently. - High
degree of integrity; - Ability
to maintain confidentiality - Good
report writing and presentation skills; - Proficiency
in computer applications - Age: Below 55 years
How to Apply:
All suitably qualified and interested EAC candidates are encouraged to
send their application letters, duly filled and signed EAC-CASSOA Personal History
Form, download
here, photocopies of academic certificates and a copy of national
identity card, birth certificate or passport showing the date of birth, quoting the job advert reference number of
the position applied for. The applications should be sent via email (all soft
copies should be in MS Word or Adobe Acrobat) or in hard copies and addressed
to:
send their application letters, duly filled and signed EAC-CASSOA Personal History
Form, download
here, photocopies of academic certificates and a copy of national
identity card, birth certificate or passport showing the date of birth, quoting the job advert reference number of
the position applied for. The applications should be sent via email (all soft
copies should be in MS Word or Adobe Acrobat) or in hard copies and addressed
to:
Executive Director,
EAC CASSOA,
P.O. Box 873,
Entebbe- Uganda,
Email to:
[email protected]
[email protected]
Deadline: 15th May 2017
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