The Ugandan Jobline

• Assist the Grants Manager to ensure that
  all activities, being carried out in direct  implementation districts are well
  administered and implemented in compliance with the relevant donor
  regulations and WEI/Bantwana.
• Validate all budgets and activity requests
  before being approved by the Grants Manager.
• To be directly responsible for preparation
  of direct implementation budgets and reporting of budget variances on
  monthly basis.
• Support other programme staff in
  designing/ revising or implementing mechanisms used to solicit Activity
  plans, negotiate terms of reference, and monitor and report on financial
  activities in the districts of Iganga, Jinja and Mbale, as appropriate.
• Provide regular field-based support to
  sub-grantees to track work progress, provide guidance and support and
  ensure consistent quality of work is performed in grants management
  conducting performance plans and reviews; implementing and assuring
  adherence to Project policies, guidelines and values;
• Support technical staff in reviewing
  implementing periodic work plans and budgets in the 3 districts.

• Keenly track all donor cost share as
  reported.
• Verify and file cost share documentation
  as reported.
• Prepare cost share journals for posting in
  QuickBooks.
• Work closely with the program team to
  ascertain cost share areas, activities and Items.
• Keenly monitor cost share expenditure
  against budgets.
• Maintain and update proper files on cost
  share.

• Support the development/ implementation of
  mechanisms for monitoring/reporting financial performance, in accordance
  with applicable Donor requirements and guidelines and those established in
  the agreements with sub-grantees.
• Keenly review financial reports and
  records submitted by technical leads/Project Officers and District
  Coordinators, for allowability, reasonability and allocability of all
  costs, while ensuring accuracy, completeness and proper coding of
  transactions before submission to Finance for liquidation into QuickBooks.
• Ensure grants are administered according
  to criteria and guidelines set forth by WEI/Bantwana in relation to
  applicable Donor requirements and contractual agreements.

• Monitor expenditure against the budget.
• Prepare and submit monthly and quarterly
  reports to monitor expenditure against budgets and disseminate this
  information to management and project teams
• Interpret Donor financial guidelines to
  project teams.
• Receive, check the accuracy and
  completeness of project team budgets.

• The applicant for the USAID Grants &
  Finance Officer job placement must hold a first degree in Finance or
  related field;
• Possession of a professional accounting
  qualification will be an added advantage.
• A minimum of three years’ experience working
  on large project and experience with USAID funded programs/projects
  necessary, particularly experience with USAID grants
• Previous experience with accounting
  software
• Possess a high standard of personal and
  professional integrity
• Willingness to work as a team member,
  taking on additional tasks as needed to ensure the overall success of the
  project
• Keen attention to detail, ability to
  multi-task and work well under pressure
• Highly analytical and inter-personal
  skills
• Ability to work under pressure and in a
  culturally sensitive environment.
• Excellent organizational and interpersonal
  skills;
• Fluent in oral and written English and
  excellent writing skills
• Ability to work in a challenging
  environment under high pressure and ability to cope with tight deadlines;
• Ability to work both independently and
  collaboratively as part of a team
• Excellent organizational and interpersonal
  skills;
• Ability to work in a challenging
  environment under high pressure and ability to cope with tight deadlines;

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