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• Maintain financial files (physical and
  soft copies) and records according to DRC Operations handbook.
• Provide support in the preparation of the
  budget.
• Implement financial policies and
  procedures.
• Establish the cash requirements, and
  maintain adequate cash levels and related cash controls, safe custody of
  safe keys.
• Ensure weekly cash counts and
  reconciliations by DRC Operational office are conducted every Friday of
  the week, reviewed by the Project Manager and filled in Kampala for review
  by Finance Manager the following Monday.
• Ensure month end cash counts are properly
  supervised and submitted to DRC Country office in Kampala by 1st of every
  month.
• Confirm that full accountabilities
  (documentations) are obtained for all expenditures and validity of claims
  all financial claims.
• Ensure weekly cashbooks’ preparation with
  complete documentations for all the projects for review by Project/Finance
  manager every Friday of the week.
• The incumbent will ensure transactions are
  properly recorded and entered into the cash books on a daily basis.
• Maintain and reconcile daily, weekly and
  monthly cash books and budget follow ups.
• Prepare and reconcile bank statements.
• Ensure that monthly cash books are
  submitted to Finance Manager 5th of every month.
• Process approved payments of supplier /
  service provider invoices on the basis of complete documentation.
• Prepare schedules for all taxes withheld
  or paid on a monthly basis where relevant and submit to Finance Manager
  for verification before submission to the relevant authorities.
• Render support in the preparation of
  monthly, quarterly and annual DRC and donor reports
• Supporting Finance and Project Managers to
  adequately prepare for both internal and independent audits.
• Ensure copies of project files and related
  documents are submitted to DRC Country office, Kampala for back up storage
  in both hard and soft copies.
• Keep copies of all documents submitted to
  DRC Country office in Kampala in file for reference.
• Supervise scanning of vouchers and
  supporting documents and sees that proper filing is done in accordance
  with donor requirements and / or DRC OHB manual.
• Inform the Finance Manager/Project Manager
  on all financial issues which can affect the execution of the DRC
  Programmes.
• Ensure the safeguarding of all available
  funds.
• Prepare Payment Vouchers and review Order
  Requests in accordance with the approved authority Matrix and running
  budgets.
• Reconcile the accounts payables.
• Accurately prepare the necessary
  documents, compile source documents and daily postings of all the paid
  transactions in the cash books.
• Reconcile the accounts
  receivables/advances and Issue receipts for all the funds received.
• Prepare and submit staff details including
  Timesheets to Human Resources Officer for verification and computations.

• Responsible for efficient functioning of
  the field offices and Residence compounds in the field.
• Responsible for the storage and restocking
  of office consumables (Stationery and Kitchen etc) for field offices.
• Advise and assist the Program Manager or
  the designate on all administration and premises-related matters within
  the office.
• Coordinate and forward to the
  Administrator all travel requirements local and international and procure
  travel tickets.
• Keenly monitor all service contracts
  (compound, internet etc) and forward renewal contract needs to the
  Administrator. Ensure related contract payments are done before expiry of
  contract period.
• Supervise the office attendant and Guards.
• Responsible for update of all e files in
  the back-up hard drive on a weekly basis.
• Responsible for timely scanning of all
  vouchers and timely submission to the Kampala office for onward dispatch
  to HQ on a monthly basis.
• Support the Administrator in the creation
  of standard Contracts for Works, Goods and Services in line with local
  regulations.
• Ensure a proper filing system is put in
  place at FO level for any Contracts in a separate file, using a
  chronological sequencing of contracts per project. This requires the
  release of Statements of Contracts for each Contract as per DRC template.
• Ensure contracts are respected and paid
  for according to agreed terms of payments.
• Manage any other relevant administrative
  management issues.
• Uphold the DRC’s Code of Conduct.
• Perform any other duties as may be
  assigned from time to time.

• The ideal candidate for the Danish Refugee
  Council (DRC) Finance and Administration Assistant job opportunity should
  hold a University degree in a relevant field of study from a recognized
  university.
• Experience in the area of Finance and
  Administration

• A cover letter (1 page) in which you explain
  why you are interested in the position and how you meet the qualities and
  qualifications criteria

• Concise and accurate CV (maximum 3 pages).
  The CV should include information about your qualification, relevant
  training courses, Work experience, name and contact details of 3 relevant
  references.
• All applications should be sent to
  administrator@drcuganda.org clearly indicating position name in the
  subject line.

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