Fresher Administrative Assistant USAID MCSP Program Jobs – John Snow, Inc (JSI)

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Job Title:         Administrative Assistant
Organization: John Snow, Inc
(JSI)
Project Name: USAID’s
Maternal and Child Survival Program (MCSP)
Duty Station: Kampala,
Uganda
Reports to: Finance and
Administration Manager (FAM)
About JSI:
John Snow, Inc. (JSI) is a leader in improving the health of
individuals and communities by providing high-quality technical and managerial
assistance to public health programs worldwide. JSI has implemented projects in
100 countries, and currently operates from eight U.S. and 81 international
offices for the past 30 years. The JSI Research & Training Institute, Inc.
ID a leading public health research and consulting organization.
About USAID MCSP Program:
USAID’s Maternal and Child Survival program aims to accelerate the
reduction of Maternal, new born and child Mortality in USAID Priority countries
with high disease burden such as Uganda though scaling up evidence based high
impact interventions. Building on Experience, MCSP addresses major causes of
mortality by influencing and implementing high impact and innovative
interventions at scale based on the country context and data; building global
consensus and sustained government commitment to support MNCH interventions;
maximizing the use and integration of local programs
Job Summary: The
Administrative Assistant (AA) will work in liaison with the MCSP Child Health
technical and Finance and Administration (F&A) staff to ensure timely and
quality administrative and logistical support for all program activities.
Key Duties and
Responsibilities:  
  • Provide primary administrative support and
    ensure integrated and efficient day-to-day administrative operations of
    the MCSP Child Health program.
  • Work in close collaboration with the FAM,
    ensure that the MCSP Child Health staff register is up to date; prepare,
    update and regularly maintain the staff annual leave roster; and receive
    for approval and filing all staff leave forms.
  • Ensure that a register for non-expendable
    property is maintained up to date, and that all MCSP Child Health property
    is safely secured and maintained.
  • The incumbent will receive and ensure
    proper filing of all F&A and program documentation including financial
    reports; human resource documentation; program activity reports; official
    letters; etc.
  • Prepare the weekly travel/vehicle
    allocation schedule for the program.
  • Provide support to internal and external
    program communications.
  • Organize and maintain a proper filing
    system for the MCSP Child Health program, including field documents.
  • Organize and maintain proper servicing of
    all office equipment (e.g. computers, telephones, photocopiers etc.)
  • The incumbent will schedule monthly team
    meetings; maintain program tracking sheets; and ensure open, ongoing communication
    flow between national and district offices.
  • Provide documentation services as
    required.
  • Mentor and supervise drivers, cleaners and
    other administrative staff as and when requested.
  • Offer support to program staff and assist
    in the facilitation of meetings, workshops and trainings.
  • Maintain the integrity and confidentiality
    of all MCSP records and information entrusted to s/he at all times.
  • Collect quotes and organize purchase
    orders, according to USAID procurement rules and regulations.
  • Support the FAM and entire MCSP Child
    Health team in any other duties, as assigned.
Qualifications, Skills and
Experience:
  • The applicants for the USAID MCSP
    Administrative Assistant job opportunity must hold diplomas from
    recognized institutions; or Bachelor’s degrees in Arts or related area
  • At least two years’ experience in similar
    program is mandatory
  • Ability to work well with people from
    diverse cultures, communicate effectively, and analyze data reports
  • Previous experience with U.S. Government
    contracts and/or federal procurement regulations desirable
  • Excellent communication and interpersonal
    skills, including proficient typing skills
  • Fluency in the English language (both
    spoken and written)
  • Proficient knowledge of modern computer
    software and office equipment necessary (e.g. Excel, Word, Powerpoint)
  • Strong computer skills.
How to Apply:
All suitably qualified and interested candidates should send an updated
and cover letter to MCSPUgandaHR@jsi.com with the subject line as “position
title” as the e-mail subject according to your application.
Deadline: 24th April
2017 by 5:00 pm

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