Facilities Manager Job Placement – Iowa State University-Uganda (ISU-Uganda)

Job Title:    Facilities Manager
Organisation: Iowa State
University-Uganda (ISU-Uganda)
Duty Station: Kamuli, Uganda
Reports to: National
Director
About US:
Iowa State University-Uganda is a Ugandan-based NGO with facilities
operations of a 13-acre training center located adjacent to Kamuli Central
Business District. 
Job Summary: The Facilities
Manager will oversee the facilities operations of Iowa State University-Uganda.
Key Duties and
Responsibilities:  
Standards Setting and Training Center Procedures – set the
service standard and manage service staff as required for the upkeep and
service needs of the Training Center. Service staff may include seasonal
workers or special hires for administrative functions (butlers, housekeepers,
laundresses, gardeners, etc.)
Record Keeping – maintain accurate records of all service staff
employees; hiring, orientation, training, mentoring, coaching, development,
reviews and supervision of staff and leasing agents, as well as contractors who
may be performing a variety of services at the property. 
Team Work – Interact and collaborate with the ISU-Uganda
supervisors and staff members in developing procedures for the efficient
operation of the facility. For example, working with the finance officer to
report and coordinate required compensation, taxes and other applicable
seasonal employee costs as well as contractor payments is critical.
  • Faculty, Students and Workers Services –
    in coordination and collaboration with the ISU Uganda housekeeper(s)
  • Ensure accommodation readiness for program
    visitors, students and workers.
  • Provide guest services to ISU faculty and
    guests, authorized visitors, and Service Learning students, as
    appropriate.
  • Assist in procuring and distributing
    guests’ supplies and equipment.
Security & Safety – coordinate security in liaison with the
Security Manager to secure property by contracting with security services;
installing and maintaining security devices; establishing and enforcing
precautionary policies and procedures; responding to emergencies.
Management of the physical property – maintenance, inspections,
operations, capital improvements, sustainability
  • Keenly monitor and manage the systems for
    electricity, generator, photovoltaics, water pumps, rainwater water
    collection, water heaters, alarms, Wi-Fi, etc.
  • Carry out simple maintenance tasks as
    needed 24/7
  • Inspect properties thoroughly and provide
    a written report to the National Director with recommendations as to the
    necessity and/or advisability of maintenance, repairs, alterations and
    renovations.
  • Supervise maintenance, repairs,
    alterations and renovations as may be decided from time to time, and
    dealing with technical operations, such as mechanical and electrical
    systems.
Marketing and leasing – Preparing the space for rent, showing
the property
  • Collaborate with the ISU-Uganda National
    Director and the Financial Officer in developing procedures that meet the
    programs financial requirements related to the training center. These
    procedures would include collecting fees chargeable; paying bills;
    forecasting requirements; preparing an annual maintenance budget;
    scheduling expenditures; analyzing variances; maintaining accurate records
    of property inventory.
  • Maintains property by investigating and
    resolving complaints; enforcing rules of occupancy; inspecting vacant
    units and completing repairs; planning renovations, landscaping, and
    outdoor compound maintenance.
  • Enforces the Training Center policies and
    procedures by confronting violators.
Legal and risk management – work with National Director and
other appropriate ISU-Uganda staff regarding training center insurance,
emergency planning, government regulations, contracts, etc.
  • Enhance job knowledge by participating in
    educational opportunities; reading professional publications; maintaining
    personal networks.
  • Accomplishes organization goals by
    accepting ownership for accomplishing new and different requests;
    exploring opportunities to add value to job accomplishments.
Qualifications, Skills and
Experience: 
  • The ideal candidate for the Facilities
    Manager job placement must hold a diploma or certificate from a technical
    school for building maintenance, utilities, repair or related area.
  • Proven working experience in facilities
    maintenance and repair.
  • Proven record of positive collaboration
    and interactions with supervisors, coworkers and the public.
  • High degree of integrity.
  • High level of personal service experience.
  • Proper social etiquette and cultural
    knowledge.
  • General skills in areas of management,
    supervision, computers, planning, and organization.
  • Independent and team project management.
  • Creative and resourceful, intuitive
    thinking and problem solving.
  • Willingness to be trained formally and
    informally in areas specific to the maintenance and upkeep of the training
    center.
  • Good negotiating skills.
  • Multi-lingual; the position requires
    fluency in English and some knowledge of Lusoga
  • Service training for private and/or hotel
    environments.
Compensation:  A
competitive package of salary and health benefits will be offered to the
successful applicant. Salary will be based on the salary history of the
successful candidate.
How to Apply:
All suitably qualified and interested candidates should join ISU-U should send their application letters with updated resumes / CVs (maximum 3 pages via E-mail to:  bjelland@iastate.edu, and copy to jsix@iastate.edu and gnadiope@iastate.edu
with REF FM in the subject line.
Deadline: 17th April
2017
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