Director of Finance and Administration NGO Careers – RTI International

Organisation: RTI
International
Funding Source: U.S. Agency
for International Development (USAID)
Duty Station: Kampala,
Uganda
Reports to: Chief of Party
About US:
RTI International is one of the world’s leading research institutes,
dedicated to improving the human condition by turning knowledge into practice.
Our staff of more than 3,700 provides research and technical services to
governments and businesses in more than 75 countries in the areas of health and
pharmaceuticals, education and training, surveys and statistics, advanced technology,
international development, economic and social policy, energy and the
environment, and laboratory testing and chemical analysis.
About USAID Project:
 RTI International seeks to
implement an anticipated USAID-funded Organizational Development Activity
project. The goal of the project is to enhance the organizational effectiveness
and adaptive capacity of USAID/Uganda (and, to a lesser extent, its
implementing partners) and improve its ability to achieve its development goals
set forth in its 2017-2021 Country Development Cooperation Strategy (CDCS). The
project will build upon USAID/Uganda’s work to date in strengthening the
leadership skills of its staff and will further improve individual, team,
cross-team and Mission-wide capacity to implement its CDCS, collaborate and
engage external stakeholders, roll its leadership development program to
implementing partners, and respond to emerging organizational development (OD)
needs. The project will utilize USAID’s Collaborating, Learning, and Adapting
(CLA) approach and staff will continuously assess the effectiveness of their
support and that learning is translated into improved approaches.
Job Summary: The Director of
Finance and Administration will oversee all finance, human resources, IT,
procurement, logistics and administrative aspects of the project. The incumbent
will ensure that project resources are budgeted, disbursed, monitored and
reported according to USAID and RTI guidelines. She/he will also ensure that
the project operates efficiently, using resources effectively and within the
budget of the project. The project team will be small and the Finance and
Administrative Director will play an essential role in managing project
finances and administration.
Key Duties and
Responsibilities:  
  • Oversee all payments issued under the
    project (including those made to vendors, grantees, consultants,
    subcontractors, and staff) and ensure that they are issued in compliance
    with RTI and USAID financial accounting policies and procedures and that
    they are in line with the project budget.
  • Ensure proper segregation of duties on all
    authorized financial transactions.
  • The jobholder will record all financial
    transactions in QuickBooks and ensures accurate bookkeeping with proper
    supporting documentation.
  • Manage payroll administration, including
    appropriate deductions as required under relevant labor laws and RTI
    policies. 
  • Manage the monthly financial close each
    month, according to RTI protocols.
  • Manage the preparation and submission of
    monthly financial statements, including expenses, receivables, and
    reconciliations of bank accounts.
  • Take a lead in preparing the annual
    project budget that aligns with project workplan activities.
  • Routinely monitor and follow up on any
    outstanding advances and ensures that they are appropriately liquidated
    within a timely manner.
  • Regularly monitors the project budget,
    informing the Chief of Party and other staff on the project burn rate and
    advising her/him on any necessary adjustments.
  • Routinely prepare financial projections
    (including accrued and projected costs) with the project team in order to
    ensure that project expenses are in line with the budget and provide
    accurate forecasts.
  • Manage project cash flow and prepares
    bi-weekly requests for cash from the RTI home office that details
    projected costs for the period, minimizing excess funds in the project
    bank account each month.
  • Play a HR function on the project,
    including communicating and administering RTI HR policies,
  • Oversee the HR paperwork for project staff
    and liaises with the appropriate RTI HR business partner to ensure that
    policies and procedures are adhered to.
  • Keenly monitor the balances of staff
    vacation, or personal time off (PTO).
  • Oversee administration of compensation and
    benefits to staff according to RTI procedures.
  • Manage the overall administration of the
    office and ensures that office supplies are in stock and oversees use of
    the project vehicle.
  • Manage the project assets and maintains
    control over project property through a log that indicates the property,
    value of property, condition and location.
  • Potentially manage administrative staff
    supporting the project.
Qualifications, Skills and
Experience: 
  • The ideal candidate must hold a Master’s
    degree in Finance, Business Administration, Accounting, or a related field.
  • A minimum of nine years’ experience in
    managing the finances and administration of a donor-funded programs,
    preferably on a USAID-funded program, including knowledge of accounting,
    bookkeeping, and monitoring and managing budgets.
  • The successful applicant will have
    extensive experience in financial management on donor-funded projects.
  • The ideal candidate will have exceptional
    communication skills and have the ability to convey complicated financial
    / budget information in a manner that non-finance staff can easily absorb
    in order to guide decision-making around resources and operations.
  • She/he must have accounting experience as
    well as management of large and complex budgets.
  • She/he will be a senior person who
    directly engages in and performs work as opposed to overseeing and
    delegating it within the team.
  • Extensive knowledge of USAID rules and
    regulations.
  • Experience and familiarity with
    QuickBooks, or a similar accounting program is highly desired.
  • The ideal candidate will be an individual
    who is detail-oriented and is able to multi-task within tight timelines.
  • Keen attention to detail and ability to
    meet deadlines.
  • Excellent communication skills so that
    non-finance staff understand the budget and expenditures and can link the
    implementation of their technical work to finance and ensure that the
    project remains within the budget.
  • Good team-player skills and the ability to
    ensure that policies are carried out across multiple countries.
How to Apply:
All applicants should send their applications online at the link below.

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