The Ugandan Jobline

• The incumbent will provide simple
  acquisition procedures (professional services contracts, purchase orders,
  blanket purchase agreements, basic employment contracts);
• Initiate vendor database management. 
• Keenly review incoming procurement
  requests, establish priorities and perform appropriate and necessary
  preparations based on the type of procurement requested]
• Guide USAID/Tanzania staff on procurement
  policies and other pertinent considerations affecting procurement requests
• Review all procurement requests for
  compliance with established guidelines such as Federal Acquisition
  Regulation (FAR), AIDAR and ADS prior to initiating action
• Manage deadlines and track the status of
  requests according to priority assigned
• Perform contract administration and
  follow-up on delinquent deliverables and services
• Review Statements of Work (SOWs), PSC
  position descriptions, Purchase Orders, Requests for Quotations (RFQs),
  announcements, and other solicitations, quotes, proposals, bids and
  invoices, and other procurement documents for accuracy or as otherwise
  needed to fulfill the procurement action; facilitate correction or require
  follow-up actions
• Identify and post procurement
  solicitations and other notices in public places in newspapers, and in
  other outlets determined to provide broad and easy access for a wide range
  of potential interested parties
• Organize and coordinate technical
  evaluation committees to review proposals or other technical submissions
  and obtain technical evaluation reports supporting technical decisions
  related to the procurement action
• Negotiate contracts, prepare the award
  document and prepare or assemble all required supporting file
  documentation for submission to the Executive Officer for signature
• Initiate Buyer and Requester procurement
  actions in USAID’s Global Acquisition and Assistance System (GLAAS)
• Maintain a tracking system of all
  procurement documents, from purchase requests, to receipt of procured
  goods or services by the requestor in GLAAS
• Screen and review quotations, bids,
  proposals or other offers
• Track due dates for required contractor
  deliverables including status/progress reports; provide update to EXO and
  the requesting office of successful delivery or potential delay
• Coordinate timely funding and payment with
  Office of Financial Management (OFM) and work with OFM to resolve funding
  or other finance-related problems
• Process closeout of procurement actions
  from Executive Office and from USAID/Tanzania’s Office of Acquisition and
  Assistance (OAA)
• Develop proposed resolution of audit
  findings on contracts
• Keep abreast of market conditions
  including pricing, availability and suppliers of commonly purchased
  supplies and services
• Manage and support vendor relationships
• Review requests for cash purchases, to
  ensure cost is fair and reasonable prior to approval
• Report procurement actions via EPICs,
  GLAAS and other WEB-based tools, and prepare reports in ASSIST, in
  coordination, with OFM and OAA
• Perform other procurement tasks as
  requested by the COR or CO

• The ideal candidate for the USAID Project
  Procurement Specialist career placement must hold a Bachelor’s degree in a
  related field is required; Master’s degree preferred.
• At least three years of professional
  procurement experience is required
• Previous experience using GLAAS system.
  GLASS certification desirable
• Significant knowledge of international best
  practices in procurement procedures, project administration, contract
  procedures and project follow-up.
• Previous exposure and experience working
  with USAID preferred
• Excellent communication skills and
  experience in working with high level government officials and business
  executives.
• A demonstrated background in procurement
  utilizing the Federal Acquisition Regulations (FAR) desired.
• Fluency in English required. Knowledge of
  Kiswahili desirable
• US Citizen.

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