Administrative Secretary NGO Jobs – Uganda Orthodox Medical Bureau (UOMB)

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Job Title:         Administrative Secretary
Organization: Uganda
Orthodox Medical Bureau (UOMB)
Duty Station: Kampala,
Uganda
Reports to: National Director
of Human Resources
   
About US:
Uganda Orthodox Medical Bureau is a faith-based NGO founded in 2008 and
is the health technical arm of Uganda Orthodox Church. The NGO serves as a
liaison between Uganda Orthodox Church, government of Uganda, Donors and Member
health institutions. It supports 19 health facilities affiliated to Uganda
Orthodox Church.
Job Summary: The Administrative
Secretary is responsible for providing Front Desk, switchboard and clerical
support to the various projects at the Bureau so that a good image is portrayed
to all Bureau guests and to ensure a smooth work flow within the administrative
unit.
Key Duties and
Responsibilities:  
  • The incumbent will attend to all incoming
    and outgoing calls and ensure that all phone bills are appropriately
    charged to the different cost centers
  • Attend to all guests who come to the
    bureau.
  • Ensure that the front office is clean and
    orderly
  • Receive and route all incoming
    correspondences to the relevant offices
  • Responsible for Bureau Assets and Estates
    management
  • Provide support in coordinating the Bureau
    driver and hired vehicles especially for town running
  • Coordinate and handle documents for
    courier
  • Keep and manage boardroom roaster for
    internal meeting bookings and arrange for other logistics where necessary
  • Perform any other duties as assigned
Qualifications, Skills and
Experience: 
  • The ideal applicant must hold a Bachelor’s
    degree in Secretarial Studies, Business Administration or equivalent
  • A minimum of three to five years’
    experience working in a busy environment
  • Proven ability multi-task
  • Excellent interpersonal skills
  • Excellent interpersonal skills and ability
    to work in a team-oriented environment.
  • Working knowledge of filing systems.
How to Apply:
All suitably qualified and interested candidates should hand deliver
their applications (An updated Curriculum Vita, certified copies of academic
documents and two letters of referees) by to the address below:
The Executive Secretary (Uganda Orthodox Medical Bureau),
P.O. Box 3970 Kampala.
(Secretariat is located in Namungoona near Holy Cross Orthodox Mission
Hospital)
Deadline: 14th April
2017
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