Job Title: Administration & Finance Assistant
Organisation: Finn Church
Aid (FCA)
Aid (FCA)
Duty Station: Uganda
About FCA:
Finn Church Aid is Finland’s biggest development co-operation
organisation and the second biggest organisation in Finland working in
humanitarian aid. Finn Church Aid is a member of the ACT Alliance (ACT), an
alliance of faith-based development and humanitarian aid organisations forming
one of the world’s largest aid organisations. Finn Church Aid is committed to
continue working until people in need of assistance can make their own living
and fulfil their basic needs. Finn Church Aid also campaigns for dignity and
justice.
organisation and the second biggest organisation in Finland working in
humanitarian aid. Finn Church Aid is a member of the ACT Alliance (ACT), an
alliance of faith-based development and humanitarian aid organisations forming
one of the world’s largest aid organisations. Finn Church Aid is committed to
continue working until people in need of assistance can make their own living
and fulfil their basic needs. Finn Church Aid also campaigns for dignity and
justice.
Job Summary: The Administration
& Finance Assistant will assist the FCA Finance and Administration
Coordinator and the Project Coordinator in financial and administrative management
of the FCA/ECHO project.
& Finance Assistant will assist the FCA Finance and Administration
Coordinator and the Project Coordinator in financial and administrative management
of the FCA/ECHO project.
Key Duties and
Responsibilities:
Responsibilities:
Financial Management and Reporting:
- Render support in preparing and
maintaining the project account in accordance with FCA Financial Policies
and procedures and to ensure financial compliance, accuracy and
completeness of data for its inclusion into statement of accounts and
adjustment of budgets related to the FCA/ECHO project. - Supports the FAC and the PC in maintaining
efficient financial control (of cash flows, local payment, etc.),
accountability standards, procedures and records; - Support and assists the Project
Coordinator and the project staff on all aspects of allowances, salary
advances , travel claims and other financial matters, calculate and
authorize payments due for claims and services. - Prepares detailed cost estimates, and
participates in budget analysis of ECHO-financed activities, as required. - Manages money transfers and bank
relations. - Render support in preparing monthly
financial reports in line with the monthly reporting timetable. - Provide timely and appropriate financial
information to FAC and budget holders. - Ensure compliance with government
regulations in financial and other matters (taxation and approval from
local authorities); and timely payment of taxes - Support the FAC in coordination of
internal and external audits. - Assist the FAC to conduct spot checks,
regular and ad-hoc, in the field offices and partner offices to test the
financial control.
Administration:
- Ensure that timesheets are completed by
all staff on a monthly basis. - Support the field offices in strengthening
systems and operational functions in relation to general administration, - Ensure FCA Procurement Policies compliance
in UGA- CO operations. - Maintain hard and electronic files and
update data base systems ensuring timely and appropriate recording,
safekeeping and disposal of confidential information - Ensure proper management and maintenance
of IT and communications (laptops, printers, telephone and other means
related to Information Technology and Communication).
Qualifications, Skills and
Experience:
Experience:
- The ideal candidate for the Finn Church
Aid (FCA) Administration & Finance Assistant job placement should hold
a University degree or equivalent in accounting, finance, Business
Administration or other closely related field. - At least two to four years’ experience in
a similar position. - Good accountancy and administration
skills. - Highly analytical skills.
- Knowledge and experience in managing
budgets - Excellent communication and interpersonal
skills - Knowledge of Quick books is an asset.
How to Apply:
All suitably qualified candidates who wish to join the Finn Church Aid
(FCA) in the aforementioned capacity are encouraged to send their short
applications and updated CVs to: [email protected]. Please address your
application to: The Country Manager,
Finn Church Aid (FCA), Uganda program, Plot 2409 Kiwafu Estates – Kansanga,
Kiwafu Rd, P.O. Box 21826, Kampala.
Uganda
(FCA) in the aforementioned capacity are encouraged to send their short
applications and updated CVs to: [email protected]. Please address your
application to: The Country Manager,
Finn Church Aid (FCA), Uganda program, Plot 2409 Kiwafu Estates – Kansanga,
Kiwafu Rd, P.O. Box 21826, Kampala.
Uganda
Deadline: 18th April 2017
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