The Ugandan Jobline

• Responsible for organising administrative
  and logistical aspects of project activities (fieldwork, meetings,
  workshops, transport etc.)
• Coordinates with the GIZ office on the
  mode of service delivery
• Keenly monitors the availability of
  accessories and stocks
• Responsible for filing documents in
  reference files or in a data management system
• Possibly manages confidential files,
  specifically in the areas of personnel and finance
• Prepares and follows up on local
  subsidies, finance agreements and consulting contracts

• Manages daily office operations
• Provides support in the preparations of
  events, meetings and conferences
• Ensures that information is exchanged
  between project staff, partners and other institutions
• Assists with coordination of consultant
  activities

• Maintains, carries out, and is responsible
  for local procurement (negotiates costs, prepares orders, inspects
  delivery etc.), including quotation procedures according to GIZ
  regulations
• Maintains a database of suppliers and
  conducts regular research for alternatives
• Receives and checks delivered materials

• The jobholder assures the preparation of
  project budget planning and monitoring of expenses
• Regularly monitors and follows up on
  outstanding receivables and liabilities
• Manages and monitors the monthly
  accounting and financial plans
• Responsible for financial management, such
  as cash withdrawals, keeping the cashbook, bank accounts, preparing and entering
  vouchers
• Keenly reviews travel claims submitted by
  staff for final approval
• Conducts spot checks on the cash and bank
  book
• Checks requests for funds before release
  and assists with auditing of project accounting
• Checks invoices, delivery receipts and
  other papers and signs them/submits them for payment

• The ideal candidates for the GIZ
  Administrative Officer jobs should hold a University degree in a relevant
  specialisation with a qualification in business administration (equivalent
  of BA or MBA)
• A minimum of three years of professional
  experience in a. comparable position
• Broad organizational and administrative
  experience
• Previous exposure and experience in event
  and conference organisation is an added advantage
• Experience in customer care or customer
  sen/ice is an added advantage
• Working knowledge of a common accounting
  software is an added advantage
• Good working knowledge of ICT (related
  software, phone, fax, email, internet) and computer applications (e.g. MS
  Office)
• Excellent English language skills
• local language skills are an asset
• Broad knowledge and understanding of
  financial planning and accounting
• Broad experience in management and
  administration
• Willingness to improve skills in line with
  the tasks to be performed – corresponding measures are agreed upon with
  the management
• Capacity to work under pressure on
  several, parallel assignments is essentia!
• Experience with GIZ rules and regulations
  is an asset

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