3 Administrative Officer Job Opportunities – GIZ

Organization: GIZ
Project Name: Energising
Development (EnDev)
Duty Station: Kampala,
Uganda
Reports to: Programme
Manager
About US:
GIZ provides customised solutions to complex challenges. We are an
experienced service provider and assist the German Government in achieving its
objectives in the field of international cooperation. We offer demand-driven,
tailor-made and effective services for sustainable development.
About GIZ EnDev:
Energising Development (EnDev) is a global multi-donor partnership
implemented by Deutsche Gesellschaft fur Internationale Zusammenarbeit (GIZ)
that facilitates access to modern energy services in 24 countries worldwide. In
Uganda, EnDev, under the Promotion of Renewable Energy and Energy Efficiency
Programme (PREEEP) cooperates closely with the Ministry of Energy and Mineral
Development (MEMD). EnDev Uganda facilitates access to modern energy services
through market development with the private sector for improved cook stoves
(ICS) and solar PV products. In its ICS programme component, EnDev Uganda
supports Ugandan ICS companies to increase their production capacity, improve
their product and service quality as well as competitiveness and marketability.
Key Duties and
Responsibilities:  
Administration:
  • Responsible for organising administrative
    and logistical aspects of project activities (fieldwork, meetings,
    workshops, transport etc.)
  • Coordinates with the GIZ office on the
    mode of service delivery
  • Keenly monitors the availability of
    accessories and stocks
  • Responsible for filing documents in
    reference files or in a data management system
  • Possibly manages confidential files,
    specifically in the areas of personnel and finance
  • Prepares and follows up on local
    subsidies, finance agreements and consulting contracts
Coordination:
  • Manages daily office operations
  • Provides support in the preparations of
    events, meetings and conferences
  • Ensures that information is exchanged
    between project staff, partners and other institutions
  • Assists with coordination of consultant
    activities
Procurement:
  • Maintains, carries out, and is responsible
    for local procurement (negotiates costs, prepares orders, inspects
    delivery etc.), including quotation procedures according to GIZ
    regulations
  • Maintains a database of suppliers and
    conducts regular research for alternatives
  • Receives and checks delivered materials
Finance and Accounting:
  • The jobholder assures the preparation of
    project budget planning and monitoring of expenses
  • Regularly monitors and follows up on
    outstanding receivables and liabilities
  • Manages and monitors the monthly
    accounting and financial plans
  • Responsible for financial management, such
    as cash withdrawals, keeping the cashbook, bank accounts, preparing and entering
    vouchers
  • Keenly reviews travel claims submitted by
    staff for final approval
  • Conducts spot checks on the cash and bank
    book
  • Checks requests for funds before release
    and assists with auditing of project accounting
  • Checks invoices, delivery receipts and
    other papers and signs them/submits them for payment
Other Duties/additional tasks: Performs other duties and tasks as requested by the management
Qualifications, Skills and
Experience:
  • The ideal candidates for the GIZ
    Administrative Officer jobs should hold a University degree in a relevant
    specialisation with a qualification in business administration (equivalent
    of BA or MBA)
  • A minimum of three years of professional
    experience in a. comparable position
  • Broad organizational and administrative
    experience
  • Previous exposure and experience in event
    and conference organisation is an added advantage
  • Experience in customer care or customer
    sen/ice is an added advantage
  • Working knowledge of a common accounting
    software is an added advantage
  • Good working knowledge of ICT (related
    software, phone, fax, email, internet) and computer applications (e.g. MS
    Office)
  • Excellent English language skills
  • local language skills are an asset
  • Broad knowledge and understanding of
    financial planning and accounting
  • Broad experience in management and
    administration
  • Willingness to improve skills in line with
    the tasks to be performed – corresponding measures are agreed upon with
    the management
  • Capacity to work under pressure on
    several, parallel assignments is essentia!
  • Experience with GIZ rules and regulations
    is an asset
How to Apply:
All suitably qualified and interested persons should send their
applications either by post, courier or E-mail along with the contacts of three
professional referees to:
The Director,
Future Options Consulting Ltd,
4th Floor, DTB Centre, Kampala Road,
P.O. Box 34934, Kampala, Uganda
Deadline: 21st April,
2017 by 5:00PM
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