2 Procurement Supply Management Specialist Career Opportunities – Ministry of Health

Organisation: Ministry of
Health
Project Name:  Global Fund to Fight AIDS, Tuberculosis and
Malaria (GFATM)
Duty Station: Kampala,
Uganda
Reports to: FCU Coordinator,
Assistant Commissioner Health Services, Pharmacy
About US:
The Global Fund to Fight AIDS, Tuberculosis and Malaria (GFATM) is an
International Partnership that provides grants to lower income countries with
high HIV, Malaria and Tuberculosis disease burden. The Fund also supports
health service delivery through grants that are dedicated to health and
community systems strengthening. These resources are additional to and not a
replacement for financing to the health sector from recipient Governments.
Recipient Countries are required to demonstrate transparency, traceability,
attribution and efficient accountability of the resources.
Job Summary: The Procurement
Supply Management Specialist will mainly be responsible for the development and
implementation of effective and reliable procurement and supply management
processes according to the programmatic needs of Global Fund grants, and in
compliance with national, regional and international PSM laws, regulations,
policies and practices. The PSM Specialist will promote a collaborative,
client- focused, quality and results-oriented approach to PSM within the FMU
and across the Ministry of Health. Procurement represents a major portion of
expenditure of the Global Fund Grants. The PSM Specialist is responsible for
the successful delivery of the procurement services for the efficient
implementation of the Global Fund grants. The PSM Specialist works in close
collaboration with the Quantification, Planning and Procurement unit (QPPU) in
Ministry of Health.
Key Duties and Responsibilities:  
  • Work closely with health programs to spearhead
    quantification and forecasting (Q&F) for health-related products.
  • Carry the responsibility within the FCU
    for the Q&F.
  • Keenly monitor and update stock,
    consumption/distribution and pipeline information related to Grant
    implementation.
  • The jobholder will also represent FCU in
    the QPU working group, promote the functioning of the same and disseminate
    data to all partners.
  • Develop, implement and update procurement
    plans for Grant health and non-health commodities including costing,
    reporting, scheduling for GFATM approval and internal follow up of
    procurement and contracting activities.
  • Ensure timely and accurate preparation of
    annual procurement plans, including establishment of deadlines, and
    monitoring of their implementation. Review specifications and terms of
    reference to ensure completeness, accuracy and compliance with quality
    standards.
  • Ensure proper tendering and bidding
    procedures, including submissions to the Contracts Committee and the QPU
    on Procurement, when needed.
  • The incumbent will also solicit and
    evaluate Grant related tenders to ensure overall competitiveness, quality
    and conformity to specified requirements.
  • Ensure compliance with Global Fund Grant
    procurement guidelines.
  • Prepare (and/or update) and submit a
    Quality Assurance Plan for Global Fund health commodities.
  • Ensure implementation of all QAP
    activities.
  • Ensure that procured health products
    comply with international and national standards.
  • The jobholder will also coordinate warehousing
    and storage of products
  • Coordinate timely delivery of goods and
    services.
  • Handle claims and claims statistics
    related to SRs
  • Oversee correct in and outstanding,
    storage and inventory procedures.
  • Oversee the correctness of data in the
    warehouse inventory system.
  • Ensure management of assets procured under
    Global Fund grants.
  • Prepare and update the Grant related PSM
    risk management plan and ensures its implementation
  • Ensure Sub Recipient contract related
    activities as capacity assessment, procurement process, evaluation of the
    proposals, develops contract conditions and ensures contract management,
    supervises PSM related reporting and evaluates contract performance in
    collaboration with FCU M&E team.
  • Provide information and communicates with
    FCU Coordinator on GF and PSM related issues and provide data for
    communication with the Global Fund Secretariat.
  • Work in close collaboration with the
    finance manager, oversee Grant financial flows related to procurement.
    Ensure reconciliation between inventory and accounting system data.
  • Prepare Grant PSM overall and annual
    budgets as well as specific sub programme budgets
  • Monitor PSM plan annual and overall budget
    and expenditure
  • Ensure communication with LFA and other
    Global Fund entities and ensures responses and clarification
  • Ensure correct and timely payment for
    logistics services in close collaboration with the FCU’s Finance Unit.
  • Identify areas for capacity development in
    the area of PSM
  • Disseminate best procurement and supply
    management practices on local level
  • Customize and develop procurement-related
    training material to contribute to capacity building
  • Share experience/ best practices with
    national team and eventually on the procurement network
  • Perform other duties assigned by the
    supervisor
Qualifications, Skills and
Experience: 
  • The ideal candidate for the Global Fund
    Health Procurement Supply Management Specialist job opportunity must hold
    a qualification in procurement and supply chain management at degree or
    professional level
  • Hold a master’s degree in Business,
    Pharmaceutical, Economics, Public Administration or any development
    related field and/or a degree in procurement
  • Pharmaceutical and/or supply chain
    background is essential
  • Membership with Procurement and supply
    chain management professional bodies like IPPU will be added advantage
  • At least five years of professional
    experience, which includes two years of international experience in
    pharmaceutical supply chain management, preferably in developing
    countries;
  • Prior procurement and supply chain experience
    in the frame work of Global Fund grants
  • Ability to work under pressure and handle
    multiple concurrent activities;
  • Strong IT skills;
  • Design and management of evaluation
    processes
  • Skills and understanding of survey design
    and implementation
  • Skills and understanding of gender
    considerations
  • Skills and understanding of Results Based
    Management (RBM) principles
  • Skills and understanding of logic
    modelling/logical framework analysis
  • Skills and understanding of Real-time,
    utilization-focused, joint, summative and formative evaluation
  • Good quantitative and qualitative data
    collection and analysis skills
  • Knowledgeable in participatory approaches.
How to Apply:
All suitably qualified and interested candidates should send their
applications addressed to the Permanent Secretary, Ministry of Health, P.O. Box
7272, Plot 6, Lourdel Road, Wandegeya, Kampala and hand delivered to the open
Registry Room No. A103. Ministry of Health Headquarters between 8.00 am – 5.00
pm working days).  The complete
applicants should include the following;
  • Detailed curriculum vitae,
  • Photocopies of Professional registration
    certificates and valid practicing licences where applicable.
  • Copy of National Identity Card.
NB:
  • All applications should bear the title of
    the post being applied for.
  • Applicants should include their telephone
    and email contacts on their application forms.
  • Applicants subsequently shortlisted for
    oral interviews shall be required to present Originals of their Academic
    Transcripts and Certificates and National Identity Cards at the time of
    sitting the Oral Interviews.
  • Applicants who will not have heard from
    the Ministry within a period of one month after completion of the
    recruitment and selection exercise should consider themselves
    unsuccessful.
Deadline: Friday, 28th
April 2017
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