Job Title: Stores Management Officer
Organisation: University
Research Co., LLC (URC)
Research Co., LLC (URC)
Project Name: USAID
Strengthening Uganda’s Systems for Treating AIDS Nationally (SUSTAIN) Project
Strengthening Uganda’s Systems for Treating AIDS Nationally (SUSTAIN) Project
Duty Station: Kampala,
Uganda
Uganda
Reports to: Operations
Director
Director
About US:
University Research Co., LLC (URC) is a global company dedicated to
improving the quality of health care, social services, and health education
worldwide. With a non-profit affiliate, the Center for Human Services (CHS),
URC manages projects in over 45 countries, including the United States.
improving the quality of health care, social services, and health education
worldwide. With a non-profit affiliate, the Center for Human Services (CHS),
URC manages projects in over 45 countries, including the United States.
About URC SUSTAIN Project:
University Research Co., LLC (URC) is implementing the USAID-funded
Strengthening Uganda’s Systems for Treating AIDS Nationally (SUSTAIN) project.
The project supports delivery of quality HIV prevention, treatment, care and
laboratory services at selected regional referral and general hospitals.
Strengthening Uganda’s Systems for Treating AIDS Nationally (SUSTAIN) project.
The project supports delivery of quality HIV prevention, treatment, care and
laboratory services at selected regional referral and general hospitals.
Job Summary: The Stores
Management Officer will provide support to USAID’s SUSTAIN staff with the
overall aim of ensuring smooth functioning of operations and project
activities. The incumbent is an integral part of the administrative team and
will work closely with program staff to ensure project stores needs are met.
Management Officer will provide support to USAID’s SUSTAIN staff with the
overall aim of ensuring smooth functioning of operations and project
activities. The incumbent is an integral part of the administrative team and
will work closely with program staff to ensure project stores needs are met.
Key Duties and
Responsibilities:
Responsibilities:
- Work closely with procurement to receive
purchased stock for all general office supplies, and ensures safe custody
and proper use and maintenance of office supplies - In charge of the organization of the
stores; s/he will receive, issue and ensure all inventory in the stores is
safe and adequately recorded on a daily basis - Manage the regular upkeep and maintenance
of the store, ensuring the availability of adequate amount of office
stationary, cleaning material and other goods in the stores - Work in close collaboration with the
Project Finance team, coordinate payment of goods and services upon
receipt of invoices in accordance with URC policies and ensure compliance with
USAID financial and procurement policies and procedures - Ensure compliance to stock management
procedures (records, filling and identification) - Take stock of, and order, office
consumables, including stationary, cleaning supplies, and kitchen
materials - Keep a database of all received and
dispatched commodities and supplies to supported facilities - Ensure proper identification of all
arrival/departure material (quantity, quality, and delivery) - Ensure correct preparation of deliveries
as per allocations from the program staff - Ensure proper physical stock management
requirements (organization, cleaning, ventilation) - Follow-up with special attention expiry
date of commodities, and warn the concerned persons two months before
expiry date - Carry out monthly inventory counts of
stock and ensure that stock cards are created, up-to-date, and accurate - Prepare all consignment and shipping
documents (Delivery Note, way bill etc.) to be transported to the various
supported facilities - Ensure safe preparation and loading of
cargo onto transportation vehicles - Assist in equipment and asset stock
inventory when needed - Oversee repairs and maintenance of the
office premises, including compound cleaning, indoor repairs, and routine
maintenance - Perform any other duties as assigned by
supervisor and other senior staff
Qualifications, Skills and
Experience:
Experience:
- The applicants for the USAID SUSTAIN
Stores Management Officer job placement must hold a Bachelor’s Degree in
Business Administration, Procurement & Supply chain management, or related
field - Possession of a Post Graduate diploma in
Stores management or equivalent course will be an advantage - A minimum of three years relevant work
experience in a similar position in an NGO setting - Excellent Planning, organizing,
communication and interpersonal skills desired - Ability to work in a multicultural
environment, pay attention to detail and maintaining confidentiality is a
must - A person with high integrity desired
How to Apply:
All suitably qualified and interested applicants should submit their
cover letter, certificate of good conduct, curriculum vitae, copies of academic
credentials and contact information for 3 professional references addressed to:
cover letter, certificate of good conduct, curriculum vitae, copies of academic
credentials and contact information for 3 professional references addressed to:
Human Resource & Administration Coordinator,
University Research Co., LLC – Centre for Human Services,
Plot 7 Ntinda View Crescent, Naguru
Kampala, UGANDA
E-mail to: [email protected]
Deadline: 10th March 2017 by
12:00 Noon
12:00 Noon
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