The Ugandan Jobline

• Coordinate
  and maintain the COP’s calendar of appointments and schedule the COP’s
  meetings and conference calls.
• Work
  in close liaison with government officials (including MOH and hospital
  directors) and their staff, and other implementing partners), to
  set up high-level meetings with project COP and senior management as
  desired.
• The
  jobholder will also manage incoming correspondence to the COP, including
  e-mails, letters, and invitations to meetings.
• Assist
  the COP in prioritizing his workload, tracking and bringing to his
  attention items for urgent action. Drawing upon experience and
  judgment, retrieve priority documents for the COP’s attention and
  routinely provide recommendation of appropriate action to ensure timely
  execution.
• Draft
  and proofread outgoing correspondence on behalf of the COP.
• Prepare
  documents and PowerPoint presentations as requested by the COP.
• Process
  signature and mailing requests coming to the COPs desk from the various
  project sections (including administration/procurement, finance and
  technical areas).
• Establish and manage a confidential filing
  system for the COP.
• Process
  reports, memos, and minutes of senior management and other meetings as
  required by the COP.
• Support
  selected project program implementation activities including event and
  meeting logistics management, as requested by supervisor.
• The
  jobholder will process domestic and international travel itineraries,
  expense vouchers and visa procurements for the COP and other senior
  management staff.
• Perform
  any other related duties assigned for time to time.

• The applicants for the USAID SUSTAIN
  Executive Assistant job opportunity should hold a Bachelor’s Degree in Business Administration, Secretarial
  Studies, SWASA or another relevant field.
• At
  least three years relevant work experience in the similar job.
• High
  level of integrity and professionalism.
• Excellent interpersonal skills.
• High
  level of organizational skills with keen attention to detail.
• Proactive
  and able to work with minimal supervision.
• High
  level of integrity and confidentiality.
• Good
  computer literacy skills.
• Excellent
  command of both written and spoken English

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