United Nations Programme Associate Jobs – UN Women

Job Title:   Programme Associate
Organization: United Nations
Women (UN Women)
Duty Station: Kampala,
Uganda
Reports to: Operations
Manager
About Us:
The UN Women, grounded in the vision of equality enshrined in the
Charter of the United Nations, works for the elimination of discrimination
against women and girls; the empowerment of women; and the achievement of
equality between women and men as partners and beneficiaries of development, human
rights, humanitarian action and peace and security. Placing women’s rights at
the centre of all its efforts, the UN Women leads and coordinates the United
Nations system-wide efforts to ensure that commitments on gender equality and
gender mainstreaming translate into action. It provides strong and coherent
leadership and technical advice in support of Member States’ priorities and
efforts, building effective partnerships with civil society and other relevant
actors.
Job Summary: The Programme
Associate works with and provides support to the members of the Programme Team
in the development and implementation of effective programmes consistent with
UN Women rules and regulations.  The
incumbent actively contributes to research, financial management, and programme
implementation including providing necessary operational, administrative and
programmatic support. The Programme Associate works in close collaboration with
the operations, programme and projects’ staff in the Country office and UN
Women HQs as required for resolving complex finance-related issues and exchange
of information.
Key Duties and
Responsibilities:  
Support in the formulation of Programme Strategies:
  • Collect and present background information
    for the preparation of effective application of RBM tools;
  • Provide programme and administrative
    support in the preparation of programme work plans, budgets, and proposals
    on programme implementation arrangements;
  • Assemble briefing materials and prepare
    power-point and other presentations for the programme unit;
  • Identify sources, and gather and compile
    data and information for the preparation of documents, guidelines,
    speeches and position papers.
Programme Management Support:
  • Assist the Programme Team in the
    implementation of the control mechanisms for development projects through
    monitoring of budget preparation and modifications;
  • Create projects in Atlas, prepare required
    budget revisions, revision of project award and project status,
    determination of unutilized funds, operational and financial close of a
    project;
  • Support the Programme Team in the
    financial management of Programmes;
  • The jobholder will provide guidance to the
    executing agencies on routine implementation of projects, tracking use of
    financial resources;
  • Provide necessary information for the
    audit of programmes/projects and support implementation of audit
    recommendations;
  • Organize, compile and process information
    from donors, Regional Office, and programme team, as inputs to various
    databases and documents;
  • Assist the Programme team in the tracking
    and reporting on mobilized resources.
Administrative and Financial Management Support to the Programme Unit:
  • Regular review of Financial Reports;
    preparation of non-PO vouchers for development projects;
  • Ensure maintenance of the internal expenditures
    control system which ensures that vouchers processed are matched and
    completed; transactions are correctly recorded and posted in Atlas;
  • Take timely corrective actions on
    un-posted vouchers, including the vouchers with budget check errors, match
    exceptions, unapproved vouchers;
  • Create requisitions in Atlas for
    development projects registers of goods receipt in Atlas;
  • Make budget check for requisitions, POs
    and vouchers;
  • Prepare cost sharing, and trust fund
    agreements, follow up on contributions within the Country Office resource
    mobilization efforts;
  • Provide support in the preparation of
    cost-recovery bills in Atlas by elaboration and implementation of the
    income tracking system and follow up on cost recovery.
Facilitation of Knowledge Building and Knowledge Sharing:
  • Support synthesis of lessons learnt and
    best practices related to programme management;
  • Support synthesis of lessons learned and
    best practices in programme finance;
  • Sound contributions to knowledge networks
    and communities of practice;
  • Support organization of training for the
    office staff and partners on programme and operations related issues.
Qualifications, Skills and
Experience: 
  • The ideal applicant for the United Nations
    UN WOMEN Programme Associate job vacancy must hold a University degree or
    equivalent in Social Sciences, Community Development, Business or Public
    Administration. Possession of advanced degree in the above is an added
    advantage.
  • At least five years of programme and
    administrative experience preferably in a large or international
    corporation or organization;
  • Previous experience in working in a
    computer environment using multiple office software packages, experience
    in ATLAS an advantage;
  • Previous experience with UN is an added
    advantage.
  • Language: Fluency in English is
    required; Knowledge of the other UN working knowledge is an asset.
Personal Competencies:
Core values / guiding principles:
  • Integrity: Demonstrate
    consistency in upholding and promoting the values of UN Women in actions
    and decisions, in line with the UN Code of Conduct;
  • Professionalism: Demonstrate
    professional competence and expert knowledge of the pertinent substantive
    areas of work;
  • Cultural sensitivity and valuing
    diversity:
    Demonstrate an appreciation of the multicultural
    nature of the organization and the diversity of its staff. Demonstrate an
    international outlook, appreciating difference in values and learning from
    cultural diversity.
Core Competencies:
  • Ethics and Values: Demonstrate
    and safeguard ethics and integrity;
  • Organizational Awareness: Demonstrate
    corporate knowledge and sound judgment;
  • Development and Innovation: Take
    charge of self-development and take initiative;
  • Work in teams: Demonstrate
    ability to work in a multicultural, multi ethnic environment and to
    maintain effective working relations with people of different national and
    cultural backgrounds;
  • Communicating and Information
    Sharing:
    Facilitate and encourage open communication and
    strive for effective communication;
  • Self-management and Emotional
    Intelligence:
    Stay composed and positive even in difficult
    moments, handle tense situations with diplomacy and tact, and have a
    consistent behavior towards others;
  • Conflict Management: Surface
    conflicts and address them proactively acknowledging different feelings
    and views and directing energy towards a mutually acceptable solution;
  • Continuous Learning and Knowledge
    Sharing:
    Encourage learning and sharing of knowledge;
  • Appropriate and Transparent Decision
    Making:
    Demonstrate informed and transparent decision making.
Functional Competencies:
  • Ability to perform a broad range of
    specialized activities aimed at effective and efficient functioning of the
    Programme unit including logistical support;
  • Ability to provide input to business
    process re-engineering, elaboration and implementation of new data
    management systems;
  • Creates, edits and presents information in
    clear and presentable formats, using appropriate IT functionality;
  • Ability to organize and complete multiple
    tasks by establishing priorities;
  • Ability to handle a large volume of work
    possibly under time constraints;
  • Ability to establish, build and sustain
    effective relationships with clients, demonstrating understanding of
    client’s perspective; anticipates client needs and addresses them
    promptly;
  • Ability to administer and execute financial
    processes and transactions;
  • Ability to manage data, documents,
    correspondence and reports information and workflow.
NB: The United Nations
does not charge a fee at any stage of the recruitment process (Application,
interview meeting, processing, or training). The United Nations does not
concern itself with information on applicants’ bank accounts.
How to Apply:
All suitably qualified and interested candidates desiring to serve the
United Nations Women (UN Women) in the aforementioned capacity should express
their interest by visiting the UN recruitment website and clicking Apply Now.
Deadline: 20th March 2017
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