The Ugandan Jobline

• Collect and present background information
  for the preparation of effective application of RBM tools;
• Provide programme and administrative
  support in the preparation of programme work plans, budgets, and proposals
  on programme implementation arrangements;
• Assemble briefing materials and prepare
  power-point and other presentations for the programme unit;
• Identify sources, and gather and compile
  data and information for the preparation of documents, guidelines,
  speeches and position papers.

• Assist the Programme Team in the
  implementation of the control mechanisms for development projects through
  monitoring of budget preparation and modifications;
• Create projects in Atlas, prepare required
  budget revisions, revision of project award and project status,
  determination of unutilized funds, operational and financial close of a
  project;
• Support the Programme Team in the
  financial management of Programmes;
• The jobholder will provide guidance to the
  executing agencies on routine implementation of projects, tracking use of
  financial resources;
• Provide necessary information for the
  audit of programmes/projects and support implementation of audit
  recommendations;
• Organize, compile and process information
  from donors, Regional Office, and programme team, as inputs to various
  databases and documents;
• Assist the Programme team in the tracking
  and reporting on mobilized resources.

• Regular review of Financial Reports;
  preparation of non-PO vouchers for development projects;
• Ensure maintenance of the internal expenditures
  control system which ensures that vouchers processed are matched and
  completed; transactions are correctly recorded and posted in Atlas;
• Take timely corrective actions on
  un-posted vouchers, including the vouchers with budget check errors, match
  exceptions, unapproved vouchers;
• Create requisitions in Atlas for
  development projects registers of goods receipt in Atlas;
• Make budget check for requisitions, POs
  and vouchers;
• Prepare cost sharing, and trust fund
  agreements, follow up on contributions within the Country Office resource
  mobilization efforts;
• Provide support in the preparation of
  cost-recovery bills in Atlas by elaboration and implementation of the
  income tracking system and follow up on cost recovery.

• Support synthesis of lessons learnt and
  best practices related to programme management;
• Support synthesis of lessons learned and
  best practices in programme finance;
• Sound contributions to knowledge networks
  and communities of practice;
• Support organization of training for the
  office staff and partners on programme and operations related issues.

• The ideal applicant for the United Nations
  UN WOMEN Programme Associate job vacancy must hold a University degree or
  equivalent in Social Sciences, Community Development, Business or Public
  Administration. Possession of advanced degree in the above is an added
  advantage.
• At least five years of programme and
  administrative experience preferably in a large or international
  corporation or organization;
• Previous experience in working in a
  computer environment using multiple office software packages, experience
  in ATLAS an advantage;
• Previous experience with UN is an added
  advantage.
• Language: Fluency in English is
  required; Knowledge of the other UN working knowledge is an asset.

• Integrity: Demonstrate
  consistency in upholding and promoting the values of UN Women in actions
  and decisions, in line with the UN Code of Conduct;
• Professionalism: Demonstrate
  professional competence and expert knowledge of the pertinent substantive
  areas of work;
• Cultural sensitivity and valuing
  diversity: Demonstrate an appreciation of the multicultural
  nature of the organization and the diversity of its staff. Demonstrate an
  international outlook, appreciating difference in values and learning from
  cultural diversity.

• Ethics and Values: Demonstrate
  and safeguard ethics and integrity;
• Organizational Awareness: Demonstrate
  corporate knowledge and sound judgment;
• Development and Innovation: Take
  charge of self-development and take initiative;
• Work in teams: Demonstrate
  ability to work in a multicultural, multi ethnic environment and to
  maintain effective working relations with people of different national and
  cultural backgrounds;
• Communicating and Information
  Sharing: Facilitate and encourage open communication and
  strive for effective communication;
• Self-management and Emotional
  Intelligence: Stay composed and positive even in difficult
  moments, handle tense situations with diplomacy and tact, and have a
  consistent behavior towards others;
• Conflict Management: Surface
  conflicts and address them proactively acknowledging different feelings
  and views and directing energy towards a mutually acceptable solution;
• Continuous Learning and Knowledge
  Sharing: Encourage learning and sharing of knowledge;
• Appropriate and Transparent Decision
  Making: Demonstrate informed and transparent decision making.

• Ability to perform a broad range of
  specialized activities aimed at effective and efficient functioning of the
  Programme unit including logistical support;
• Ability to provide input to business
  process re-engineering, elaboration and implementation of new data
  management systems;
• Creates, edits and presents information in
  clear and presentable formats, using appropriate IT functionality;
• Ability to organize and complete multiple
  tasks by establishing priorities;
• Ability to handle a large volume of work
  possibly under time constraints;
• Ability to establish, build and sustain
  effective relationships with clients, demonstrating understanding of
  client’s perspective; anticipates client needs and addresses them
  promptly;
• Ability to administer and execute financial
  processes and transactions;
• Ability to manage data, documents,
  correspondence and reports information and workflow.

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