Job Title: Supply Assistant
Organisation: United Nations
High Commissioner for Refugees (UNHCR)
High Commissioner for Refugees (UNHCR)
Position No.: 10020841
Vacancy Notice: 012/2017
Duty Station: Uganda
Reports to: Associate Supply
Officer
Officer
About UNHCR:
The Office of the United Nations High Commissioner for Refugees was
established on December 14, 1950 by the United Nations General Assembly.
UNHCR’s mandate under the Statute of the Office of the United Nations High
Commissioner for Refugees is to lead and co-ordinate action for international
protection to refugees; seek permanent solutions for the problems of refugees
and safeguard refugee rights and well-being. UNHCR has an additional mandate
concerning issues of statelessness, as it is given a designated role under
Article 11 of the 1961 Convention on the Reduction of Statelessness.
established on December 14, 1950 by the United Nations General Assembly.
UNHCR’s mandate under the Statute of the Office of the United Nations High
Commissioner for Refugees is to lead and co-ordinate action for international
protection to refugees; seek permanent solutions for the problems of refugees
and safeguard refugee rights and well-being. UNHCR has an additional mandate
concerning issues of statelessness, as it is given a designated role under
Article 11 of the 1961 Convention on the Reduction of Statelessness.
Job Summary: The Supply
Assistant provides technical support to all local activities pertaining to the
supply chain function including planning, sourcing, transport, shipping,
customs clearance and warehousing in the operation support supply activities
within an office. The incumbent is supervised by a higher level supply position
in the office and receives regular guidance and instructions from the
supervisor on successive steps. S/he maintains regular contact on a working
level on routine issues with other UNHCR offices, UN agencies, NGOs, government
partners and commercial contractors in the area to facilitate the operation.
The duty of the incumbent is to support and monitor the management of material
resources within the geographical area covered by the office while exercising
efficiency in the use of those resources.
Assistant provides technical support to all local activities pertaining to the
supply chain function including planning, sourcing, transport, shipping,
customs clearance and warehousing in the operation support supply activities
within an office. The incumbent is supervised by a higher level supply position
in the office and receives regular guidance and instructions from the
supervisor on successive steps. S/he maintains regular contact on a working
level on routine issues with other UNHCR offices, UN agencies, NGOs, government
partners and commercial contractors in the area to facilitate the operation.
The duty of the incumbent is to support and monitor the management of material
resources within the geographical area covered by the office while exercising
efficiency in the use of those resources.
Key Duties and
Responsibilities:
Responsibilities:
Operational Support:
- Initiate custom clearance of consignments,
draft exemption requests, liaise with local agent, support warehouse
management, assist with planning and goods deliveries and provide
information on the status of requests and the availability of items in the
supply chain. - The incumbent will also maintain accurate
and comprehensive records on logistical activities and provide reports and
updates periodically, and on request.
Infrastructure Support:
- Keenly examine Purchase Requests to ensure
conformity and liaise with requesters. - Prepare quotation requests and tenders,
produce bid-tabulations from tenders, and -prepare Purchase orders for
approval. - Dispatch approved Purchase Orders, and
follow-up with the delivery of ordered commodities and services. - Provide information on all procurement
activities within area of responsibility. - Provide support in managing Property,
Plant and Equipment (PPE) effectively according to UNHCR rules and
regulations including registration and marking of new PPE, physical
verification of PPE, preparation of agreements, preparation of disposal
forms (including submissions to LAMB/AMB), and assistance with disposal of
PPE. - Produce standard asset management reports
and other asset information, periodically and when requested.
Business Support:
- Identify and assess vendors based on their
capability for delivering commodities and services. - Maintain vendor and item master databases.
- Maintain accurate data in all relevant
business systems. - Compile statistical information on supply
chain related matters that will assist in decision making. - Perform any other responsibility deemed
necessary or as delegated by the Supervisor in order to meet the level of
service requires by the organisation.
Key Performance Indicators: UNHCR
delivers timely and quality goods and services to persons of concern in
compliance with supply chain rules and procedures.
delivers timely and quality goods and services to persons of concern in
compliance with supply chain rules and procedures.
Qualifications, Skills and
Experience:
Experience:
- The ideal candidate for the United Nations
UNHCR Supply Assistant job placement should have completed secondary
education; - At least four years of previous relevant
professional job experience; - Fluency in English and working knowledge
of another relevant UN language and/or local language (as applicable in
the duty station - Good computer skills (MS Office,
PeopleSoft) - Previous exposure and experience in
customs formalities - Previous experience in logistics
How to Apply:
All interested Ugandan nationals who wish to join the United Nations
High Commissioner for Refugees (UNHCR) in the aforementioned capacity are
encouraged to click on the link below and follow the application instructions
after reviewing the job details.
High Commissioner for Refugees (UNHCR) in the aforementioned capacity are
encouraged to click on the link below and follow the application instructions
after reviewing the job details.
Deadline: 17th March
2017
2017
For more of the latest jobs, please visit https://www.theugandanjobline.com or
find us on our facebook page https://www.facebook.com/UgandanJobline
find us on our facebook page https://www.facebook.com/UgandanJobline