Job Title: Legal Officer
Organization: United Nations
Regional Service Centre Entebbe (RSCE)
Regional Service Centre Entebbe (RSCE)
Duty Station: Entebbe,
Uganda
Uganda
Job Opening Number: 17-Legal
Affairs-FMADPKO-71959-R-Entebbe (M)
Affairs-FMADPKO-71959-R-Entebbe (M)
About RSCE:
The Regional Service Centre Steering Committee is the decision-making
body for RSCE, in compliance with General Assembly resolutions, United Nations
Secretariat rules and regulations, strategic guidance from United Nations
Headquarters and oversight bodies. The Steering Committee consults with the
Global Field Support Strategy Implementation Coordination Team, as required.
body for RSCE, in compliance with General Assembly resolutions, United Nations
Secretariat rules and regulations, strategic guidance from United Nations
Headquarters and oversight bodies. The Steering Committee consults with the
Global Field Support Strategy Implementation Coordination Team, as required.
The Regional Service Centre, as approved by the Member States, is owned,
managed and staffed by the regional missions it serves. This framework
reinforces the existing missions’ chain of command structures and lines of
authority in a manner that does not create an additional layer between
Headquarters and the regional missions. It also ensures that staffing for RSC.
managed and staffed by the regional missions it serves. This framework
reinforces the existing missions’ chain of command structures and lines of
authority in a manner that does not create an additional layer between
Headquarters and the regional missions. It also ensures that staffing for RSC.
Key Duties and
Responsibilities:
Responsibilities:
Oversight and Audit:
- Manages the preparation and implementation
of the annual work plan of the Risk Management and Compliance Unit to
ensure work priorities and objectives, taking into account the most
effective use of resources; - Serves as the primary point of contact on
all matters relating to the oversight bodies (the United Nations Board of
Auditors, Joint Inspection Unit (JIU) and Office of Internal Oversight
Services (OIOS) and the Audit Response Unit/DFS). Oversees the findings
and recommendations of the oversight bodies to identify material
weaknesses and reportable conditions; - Actively facilitates the work of oversight
bodies by coordinating with the relevant stakeholders in the RSCE and
ensures that any recommendations are addressed and all stakeholders are
regularly updated. - Documents, evaluates and tests systems and
controls to determine their adequacy and effectiveness to ensure (i)
compliance with policies and procedures, (ii) accomplishment of
management’s objectives, (iii) reliability and integrity of information,
(iv) economic use of resources, and (v) safeguarding of assets. - The jobholder also facilitates the field
visits of the oversight bodies and the Audit Response Unit/DFS.
Coordinates initial arrangements for oversight assignments, including
provision of facilities, such as office space, access to systems,
planning, and preparation of documentation that might be required. - Ensures that relevant programme managers
and support staff are available during the course of oversight
assignments; - Arranges, attends and takes notes at the
entrance/exit conferences and subsequently ensures that agreed actions
arising are taken. Where necessary, facilitates and coordinates matters
arising during the course of assignments between the Mission and the
oversight bodies, including advising Mission Representatives on informal
and preliminary responses, such as responses to audit observations; - Briefs auditors on accounting, financial
control and reporting procedures; - Serves as a repository/custodian of all
audit records; - Keenly reviews formal responses to
oversight bodies, particularly for factual accuracy, and ensures timely,
relevant, and pertinent responses. Critically reviews recommendations and
advises Senior Administrative Officer (Deputy Chief RSCE) on whether to
accept or reject recommendations taking into account, inter alia, the
costs of implementation and the benefits that might arise, competing
priorities, materiality, and the risk management framework adopted by the
Mission, and identifying and suggesting alternative solutions to the
problems arising from the findings if the recommendations are to be
rejected; - Follows up on the implementation of BOA,
JIU, OIOS, Minimum Operational Security Standards, Minimum Operating
Residential Security Standards, Fire, and Aviation Safety recommendations
and provides status updates on a regular basis; - Identifies systemic and repeated issues
drawing lessons learned and develops guidelines for the conduct of mission
self-assessment reviews; - Facilitates and monitors the timely
submission of letters of representation from Principal Administrative
Officer (Chief RSCE) through Senior Administrative Officer (Deputy Chief
RSCE).
Administration of Justice:
- Acts as focal point for the administration
of justice within the RSCE; assists with addressing all legal cases,
including communication with and responses to the Management Evaluation
Unit (MEU), the United Nations Dispute Tribunal (UNDT), the Ombudsman, the
United Nations Appeals Tribunal (UNAT), and any follow-up actions required
as an outcome of such cases. - Receives the cases and coordinates the
responses with the relevant parties to ensure that the responses are
complete and that all relevant evidence is provided.
Internal Controls:
- Ensures that internal controls of the RSCE
are updated and followed. - Provides support in translating new
Administrative Instructions into Standard Operating Procedures (SOPs) for
the Service Lines, as well as maintaining the RSCE Service Line TORs and
Process Guides in coordination with other Units in the Office of the Chief - Undertakes random reviews of transactions
to ensure their compliance with the relevant rules and regulations.
Accountability: Assists in administering the RSCE’s
accountability framework to ensure that staff receives the required
designations and delegations in a timely manner.
accountability framework to ensure that staff receives the required
designations and delegations in a timely manner.
Risk management related activities:
- Ensures the alignment of risk management
with internal control measures; - Undertakes research on existing guidance
and best practices materials for risk management; - Works closely with other Service Line
Managers and the Client Missions as appropriate, to ensure ongoing
dialogue regarding risk management and the integration of the risk
management process into both strategic planning and day to day operations;
- Provides technical guidance on and
introduce methodologies for collecting, collating and disseminating data
relating to risk management planning; - Reviews the regular ‘Risk Management
Report’ of the Centre specifying the activities and progress of the risk
management initiative and ensure that all required risk information is
recorded in the risk management system for analysis and reporting
purposes; - Researches into modern audit and risk
management techniques and applies them in the performance of the duties; - Performs other duties as required.
Qualifications, Skills and
Experience:
Experience:
- The ideal candidate for the United Nations
Legal Officer (Chief Compliance and Risk Management Unit) career
opportunity should hold an advanced university degree (Master’s degree or
equivalent) in business administration, finance, accounting, international
law or related field. A first-level university degree in combination with
qualifying experience may be accepted in lieu of the advanced university
degree. - At least five years of progressively
responsible in any of the fields of processing claims, auditing, finance,
accounting, law (including legal analysis, research and writing) or related
area, including work at the international level is required. - One year of experience in United Nations
peacekeeping or other field operation is desirable. - Previous experience in translating new
Administrative Instructions into Standard Operating Procedures to Service
lines is desirable. - Prior experience in handling legal and
disciplinary matters in a United Nations common system field operation is
desirable - Experience in a Regional Global Service
Centre is desirable. - Languages: Fluency in English,
both oral and written is required; Knowledge of another UN official
language is an advantage.
Personal Competencies:
- Professionalism: Shows pride in
work and in achievements; demonstrates professional competence and mastery
of subject matter; is conscientious and efficient in meeting commitments,
observing deadlines and achieving results; is motivated by professional
rather than personal concerns; shows persistence when faced with difficult
problems or challenges; remains calm in stressful situations. Takes responsibility
for incorporating gender perspectives and ensuring the equal participation
of women and men in all areas of work. - Communication: Speaks and
writes clearly and effectively; Listens to others, correctly interprets
messages from others and responds appropriately; Asks questions to
clarify, and exhibits interest in having two-way communication; Tailors
language, tone, style and format to match audience; Demonstrates openness
in sharing information and keeping people informed. - Client Orientation: Considers
all those to whom services are provided to be “clients” and seeks to see
things from clients’ point of view; Establishes and maintains productive
partnerships with clients by gaining their trust and respect; Identifies
clients’ needs and matches them to appropriate solutions; Monitors ongoing
developments inside and outside the clients’ environment to keep informed
and anticipate problems; Keeps clients informed of progress or setbacks in
projects; Meets timeline for delivery of products or services to client.
NB: The United Nations
does not charge a fee at any stage of the recruitment process (Application,
interview meeting, processing, or training). The United Nations does not
concern itself with information on applicants’ bank accounts.
does not charge a fee at any stage of the recruitment process (Application,
interview meeting, processing, or training). The United Nations does not
concern itself with information on applicants’ bank accounts.
How to Apply:
All suitably qualified and interested candidates desiring to serve the
United Nations Regional Service Centre at Entebbe (RSCE) in the aforementioned
capacity should express their interest by visiting the UN recruitment website
and clicking Apply Now.
United Nations Regional Service Centre at Entebbe (RSCE) in the aforementioned
capacity should express their interest by visiting the UN recruitment website
and clicking Apply Now.
Deadline: 31st March
2017
2017
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