The Ugandan Jobline

• Sets-up training venue for Training of
  Trainers (TOT) workshop.
• Sets-up all equipment to be used during
  TOT workshop.
• The incumbent receives, Sorts and
  distributes incoming mail for Peace Corps Volunteer and staff at TOTs.
• Works closely with Hotel for meal times
  and monitors and tallies with hotel for services utilized by Peace Corps
  guests.
• Prepares TOT report and distributes to
  relevant units
• Prepares Trainees Arrival Information
  Packet, Trainers PST Guides, and Trainers TOT files, Letters of training
  correspondence, TOT calendar and Files for Participants.
• Prepares COTE for PST and ensures its
  distribution in time.

• Handles all secretarial work of   the training Section.
• Maintains professional record keeping of
  electronic, hardcopies and back-up files of training materials.
• Ensures safe handling and use of all office
  equipment.
• Receives, sorts and distributes incoming
  mail for Trainees, PCVTs and staff and ensures postage of outgoing mail.
• In charge of store for Trainees’ and
  Training property, safe keeping and distribution. 
• Maintains records of correspondences done
  during training.
• Makes and arranges for photocopying and
  printing of teaching materials and ensures their delivery to the
  recipients in time.
• Keeps regular correspondence with Peace
  Corps Kampala for updates and any incoming information.
• Works in liaison with the Training
  Assistant, Training & Programming Assistant, Program teams and
  Training Manager TM for efficient running of the Training program.
• Sets-up and operates training equipment
  (LCDs, videos, audios etc.)
• Oversees transporting  supplies, equipment, and other
  non-expendable items for training
• Sets-up a control system and storage areas
  for supplies and equipment and ensuring that all the equipment: Computers,
  Printers, Photocopy machines, Cameras, Modems etc. received from PC/U are
  safely handled and maintained in good condition
• Prepares a weekly cash needs projections
  to send to the TM and Cashier for day to day running of training events
• Sets-up a checklist and system for
  disbursement of materials and payments
• Disburses funds and maintains an accurate
  record of day to day expenditures throughout the Training program
• Prepares and submits to the TM, weekly
  reports and cover sheets of all funds spent, with receipts attached in
  weekly basis.
• Prepares and submits requests for payments
  for honorarium of resource persons and other required training activities
• Sets-up a travel plan for vehicle trips in
  coordination with TM and core staff members, providing this to the General
  Services Manager (GSM) and ensuring that the schedule is adhered to
• Tracks contracts and expenses to ensure
  adherence and communicating non-compliance as soon as this is realized to
  the TM
• Maintains a record of participants and
  visitors at the training site
• Works closely with hotel management for
  reservation or cancellation of participants’ rooms in a timely manner and
  keeping records of the number of days spent
• Documents training events by taking notes,
  photography, video as required and ensuring these are disseminated to
  staff
• Supports tracking of PST hours, monitoring
  and evaluation functions
• Plays an active role as a cross-cultural
  guide, language informant and  
  safety and security advisor. 
  

• Packs up office equipment for transfer to
  Peace Corps Kampala after PST.
• Prepares PST Debrief and final PST report
  by soliciting inputs from various components and distributes to relevant
  units.
• Conducts post PST inventory of all
  training materials and resources in storage and prepares inventory report.
• Performs any other duties as assigned.

• The ideal candidate for the Unites States
  Peace Corps Training Secretary/Logistician job opportunity must hold a
  Bachelor’s degree in a field of study relevant for training and
  administration
• A minimum of three years’ experience in
  secretarial, budgeting, administration and logistical management with
  relevant government agencies, not-for-profit organizations, or private
  businesses
• Background in administration, logistics
  management and /or event planning
• Cross cultural experience, Diversity and Inclusion.
  Prior experience working with Americans is an added advantage.
• Computer literacy i.e. proficiency in the
  use of MS Word and Excel, bookkeeping, budget management.
• Excellent computer skills including Photoshop (or equivalent), PowerPoint and spreadsheet programs
• Ability to work independently with little
  supervision;
• Good organization and time management
  skills;
• Willingness to take the initiative;
• Excellent teamwork skills, strong service
  attitude; personal integrity; strong cross-cultural skills; strong
  interpersonal skills, strong interest in Uganda’s development; and ability
  to travel extensively.
• Ability to work on a regular Monday
  through Friday schedule with occasional evening and weekend hours when
  necessary
• Applicants must be legally able to work in
  Uganda
• Language Proficiency:  Excellent command of English, both
  spoken and written; native ability in spoken and written at least one
  Ugandan language;

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