Sub Grants and Compliance Senior Finance Officer NGO Jobs – Mercy Corps

Organisation: Mercy Corps
Duty Station: Kampala,
Reports to: Finance Director
About US:
Mercy Corps is an international non-profit organization which
implements high-quality, analytical development programmes in very difficult
places. Mercy Corps has been operating in Uganda since 2006. It has and
continues to implement programs in Acholi and Karamoja sub regions. Mercy Corps
is taking a community-led, market driven approach to address poverty and food
insecurity needs through interventions that get to the root causes and
contributing factors of economic vulnerability. Donors include the United
States Agency for International Development (USAID), DFID, Mastercard
Foundation, WALMART Foundation, Coca Cola Africa Foundation, US Depart of State
(DOS) /PEPFAR, and Nike Foundation.
Job Summary:   The Sub Grants and Compliance Senior Finance
Officer  will be tasked with sub-grants
management, monitoring and reporting and compliance with donors/USAID
regulations and Mercy Corps regulations, review and monitor sub grants and sub
grantees to ensure spending’s are in compliance with the terms and conditions
of the sub grant agreement. The incumbent is also responsible for tracking sub
grants and sub grantee requirements and for maintaining all sub grants and
contracts financial files. He / she will be tasked with tracking compliance and
compliance trackers for the grant.
Key Duties and Responsibilities:
  • Carry out sub grants pre-award assessments
    and recommends for substantial involvements and compliance requirements
    and modifications to the sub grant agreement and/or monitoring plan to
    lessen financial and compliance risks.
  • Follow up, collect and review sub grantees
    financial reports and fund requests, keep up-to-date records and report
    all sub grantees financial status. Review sub grantees financial reports
    for correctness, completeness, timeliness and compliance.
  • Conduct site financial review or audit and
    report findings with recommendation to the supervisor communicate agreed
    upon findings to the sub grantees and follow up its implementation.
  • Handle sub grants close-outs ensuring that
    all requirements of the sub grant agreement have been met and that sub
    grant funds have been properly settled.
  • Follow-up all grant compliance issues and
    document all required information.
  • Provide on-going training and support to
    subgrantees and Mercy Corps program and finance staff on Mercy Corps and
    respective donor’s rules and regulations.
  • Responsible for Grant and budgets
    management and production of monthly budgets vs actual reports in a timely
  • Closely monitor sub grants to ensure that
    no grants are overspent or under spent. Prepare regular expenditure
    projections to ensure that the budgets at all times have sufficient funds
    to cover fixed costs of the office and program expenses for the duration
    of the grant. Verify correct coding of expenditure
  • Keenly review and track all sub grants and
    grants/budget purchases and contracts and other commitments. Update the
    contracts and communicate monthly.
  • Follow up VAT regulations for the VAT/DUTY
    taxes exemptions, reimbursements and reporting to USAID and other donors
    as per their specific requirements.
  • Mentor and train field managers on budget
    tracking, review burn rates and provide advise if spending is not
    happening according to plan.
  • Make frequent field visit and work with
    the program manager to ensure grant implementation is on course.
  • Ensuring donor regulations are adhered to
    for all aspects of the operations
  • Maintain all donor and sub grant files and
    ensure they are well labeled, fully updated with all contracts, submitted
    reports, governing clauses and all other relevant documents.
  • Ensure all grants are closed in a timely
    manner and that all financial reports are submitted on time. Follow the
    finance manual to be in full compliance with Mercy Corps’s requirements.
  • Be adaptable and flexible to take board
    new tasks and new assignments as requested from time to time.
  • Ensure compliance with GAAPs, Ugandan and
    US law and standard accounting practice.
  • Conduct himself/herself both
    professionally and personally in such a manner as to bring credit to Mercy
    Corps and to not jeopardize its humanitarian mission.
  • Support other finance functions when ever
    need arises.
  • Any other tasks to be assigned by the
Qualifications, Skills and
  • The ideal candidate for the Mercy Corps
    Sub Grants and Compliance Senior Finance Officer job placement should
    preferably hold a Bachelor’s degree or equivalent in accounting or finance
    is required.
  • A minimum of six years’ experience in
    grants, financial and contracts management.
  • Broad knowledge and understanding of donor
    rules and regulations is required.
  • At least three years international NGO/USG
    experience is required.
  • Previous experience and skill with budget
    preparation and analysis, financial reports preparation and presentation
    and proven ability to translate technical financial data into informative
  • Strong accounting skills and experience,
    including management of the general ledger, journal entries, payroll,
    payables and balance sheet.
  • Advanced computer skills in MS Office
    programs, particularly Excel
  • Prior management experience and strong
    organizational skills
  • Excellent oral and written English skills
  • Willing to travel regularly to Mercy Corps
    and sub grantees field offices and project sites approximately 50%.
How to Apply:
All suitably qualified and interested candidates should send their
E-mail applications including a cover letter clearly stating the salary
requirements, updated CV (with three professional referees), and copies of
academic qualifications/certificates addressed to the Senior HR and Legal
Manager, Mercy Corps Uganda to:
Deadline:  31st March 2017

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