The Ugandan Jobline

• Collect and analyze proposals/quotations
  against specifications of the RFP/RFQs and prepare cost bid analysis
  reports with award justification and reference other terms and conditions
• The incumbent will regularly review
  current policies and procedures related to logistics, procurement, vehicle
  usage and asset management to ensure compliance with donor and corporate
  requirements
• Prepare and issue purchase
  orders/contracts for the acquisition of goods and services after
  negotiation of contractual terms and conditions with the vendors/
  contractors.
• Keenly review payment paper trails that
  are produced in the region and carry out the operations check specifically
  required for processing by the Finance team
• Update and maintain a filling system for
  all documents related to procurements in Uganda
• Maintain vendor contracts and
  relationships for Uganda

• Act as focal point person for all
  Operational Activities (IT, Contract Management, Procurement, Logistics,
  Fleet and Asset Management) in Uganda
• Train and coach members of the program
  team in the use of the different operational tracking tools and how best
  these programs can benefit from the tools
• Provide pro-active advice to regional
  program teams to ensure optimal operational systems while maintaining
  adherence to TechnoServe’s relevant policies (e.g., vehicle policy, travel
  policy, procurement policy, etc.)
• Support in-country program team in
  development of quarterly plans for procurement, team logistics, and
  vehicle management (including vehicle fueling and maintenance)
• Maintain a procurement tracking report to ensure
  that all orders are tracked from the point of request through to final
  receipt
• Serve as the coordinator for travel and
  support for members of the cross-cutting programs or EA Regional Teams
  traveling in the country, coordinating logistics of travel and
  accommodation

• Ensure the office environments in all
  offices are maintained to an appropriate level of organization and
  cleanliness, with monitored provision of sundries
• The jobholder will also coordinate the
  administration of office resources and arrange for the repair and
  maintenance of office equipment as directed

• Prepare and review monthly fuel
  reconciliation reports including vehicle maintenance reports, split them
  into programs, and advise Program Managers on the way forward
• Oversee overall management of vehicle
  fleet, including establishing maintenance schedules, assurances about
  safety and security equipment, review and supervision of all office
  drivers and subordinate staff
• Ensure field vehicles and driver administration
  is executed in a professional manner and in accordance with TechnoServe
  vehicle policy and traffic regulations, and that all related vehicle
  documents are filled out appropriately and on-time
• Ensure that rental vehicles are fit for
  the purpose hired, hired drivers have an acceptable level of skills, and
  are briefed on TechnoServe policies and code of conduct
• Ensure vehicles have updated insurance,
  registration and other required documents

• Ensure there is an up-to-date and accurate
  asset registry for Uganda
• Ensure the transfer and return of assets
  to/from staff in different duty stations
• Ensure regular physical
  verification/checks of all assets and inventory in TechnoServe Field
  Offices

• Develop, maintain and coordinate updating
  of the Country Safety & Security Plan
• With the support of the CD, ensure
  implementation of the Country Safety & Security Plan and other
  applicable safety and security related policies and procedures
• Support crisis or incident management, as
  required
• Provide a security briefing to all international
  visitors to the office (HQ staff, consultants, etc.) within 24-48 hours
  their arrival

• Conduct ongoing threat assessments for
  TechnoServe’s operational areas
• Monitor staff adherence to TechnoServe
  safety and security-related policies
• Identify weak points in safety and
  security, protocols requiring improvement
• Track staff travel (to better provide
  support in the event of an incident)
• Monitors vehicles, drivers, guard
  activities, and operations for adherence to safety and security protocols,
  as appropriate
• Report security incidents affecting
  TechnoServe staff, offices and assets
• Compose and distribute safety and security
  updates to country office staff and liaises with the headquarters
  compliance and risk management function
• Distribute information as directed by CD
  to staff

• The applicant must hold a Bachelor’s
  degree in Procurement, Business Administration or related field. A Masters
  degree in Business Administration or Professional Qualification is
  preferred
• At least seven years’ experience in
  Administration/ procurement and Logistics work
• Previous exposure and experience managing
  fleet/drivers is important with ability to travel to field offices as and
  when required
• Computer literacy skills:
  Demonstrates knowledge and ability to use specific computer programs or
  applications for own functional area. Has the ability to improve
  performance by integrating new and existing technology into the workplace.
• Innovative Mindset: Curious
  inquiries, asks questions and seeks out information from multiple sources,
  learns from mistakes, sees change as an opportunity.
• Internal Client Focus: Client
  Focus is based on the ability to understand the client’s needs and
  concerns in the short to long-term and to provide sound recommendations
  and/or solutions.
• Compliance & Governance:
  Compliance with and knowledge of company policies, applicable legislation,
  grant requirements, donor contracts, the local labor code and tax laws.

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