Job Title: Logistics Assistant (Graduate Intern)
Organization: Plan
International
International
Duty Station: Uganda
Reports to: Administrative
Assistant
Assistant
About US:
Founded 75 years ago, Plan International is one of the oldest and
largest children’s development organizations (non-profit / INGOs) in the world.
We work in 50 developing countries across Africa, Asia and the Americas to
promote child rights and lift millions of children out of poverty. Plan’s
vision is of a world in which all children realize their full potential in
societies that respect people’s rights and dignity. Plan is independent, with
no religious, political or governmental affiliations.
largest children’s development organizations (non-profit / INGOs) in the world.
We work in 50 developing countries across Africa, Asia and the Americas to
promote child rights and lift millions of children out of poverty. Plan’s
vision is of a world in which all children realize their full potential in
societies that respect people’s rights and dignity. Plan is independent, with
no religious, political or governmental affiliations.
Job Summary: The Logistics
Assistant (Graduate Intern) will support growing tasks in the Kamuli
Administration Department particularly supporting the Administration Assistant.
Assistant (Graduate Intern) will support growing tasks in the Kamuli
Administration Department particularly supporting the Administration Assistant.
Key Duties and
Responsibilities:
Responsibilities:
Management of Fleet at the PA
- Prepares
weekly transport schedules to ensure efficiency and effectiveness in staff
movements and in accordance with the transport policy. - Prepares
motor vehicle and motorcycles mileage reports monitoring the monthly
effectiveness and efficiency use of the Fleet at Kamuli Programme Unit by
the 10th of the following month. - Completes
and shares Monthly Fuel and Repair Analysis Consumption Reports by
the 10th of each subsequent month with clear identified gaps in
vehicle/motorcycle operations and also suggested corrective actions to be
implemented hence effective monitoring of the life span of fleet. - Manages
booking for repairs of motorcycles and motor vehicles. - Prepares
and submits reports related to fleet i.e. Monthly Fleet management report,
Fuel reconciliations, Monthly Motor vehicle mileage report - Ensure
proper filing of all Fleet Documents.
Management of Fixed Assets:
- Updates
of asset register are completed by capturing new acquisitions, transfers
and disposals done in FAME within a maximum of 5 working days as they
occur for assets above $500. - Keeps
track of assets below $500 that are not registered in FAME but vital for
operations of the organisation. - Conducts
quarterly assets verification and produce a signed report by the 10th day
of the month after end of every quarter. - Carry
out annual asset account in conjunction with an independent staff
from Accounts Department, a signed report is produced that documents
findings of the annual count. - Reports
of losses and misuse of assets shared with the supervisor for action
within 10 working days after incident happening. - Ensure
proper filing of all Fixed Assets.
Management of Security at Programme Unit
- Routinely
monitors fleet that is kept in the office compound by generating a brief
report every Monday. - Routinely
ensure that all the Office Security Systems are properly working
and report and defects to the Supervisor for rectification. - Manages
the office First Aid Kits and fire extinguishers are serviced on schedule.
In liaison with the Supervisor prepare refresher trainings to staff on
the appropriate skills to operate the devices.
Qualifications, Skills and
Experience:
Experience:
- The ideal candidate for the Plan
International Logistics Assistant (Graduate Intern) job placement should
hold a Bachelor’s degree in
Social Sciences or any related field - The
applicant must be a recent graduate of not more than 18 months - No working experience required
- Good team player
- Ability
to work under pressure and produce results within deadlines - Excellent
interpersonal skills and ability to establish credibility quickly - Ability
to build and maintain effective working relationships across all levels - Excellent
communication (oral and written) skills in English - Knowledge
and ability to use MS Office tools - Graduates
should be willing to commit their time on the programme for the entire
year. - Graduates
with demonstrated good character, creativity, honesty, positive attitude,
ability to learn.
How to Apply:
All candidates who wish to join Plan as Graduate Interns must submit
the following:
the following:
- Application
letter - Curriculum
Vitae with Contact telephone numbers - Copies
of relevant certificates - Names
and contact details of three references. - Statement
indicating the objective of the internship and the expected outcomes. - In
all cases, intern applicants will be required to include details of
their course of study, number of years in college, respective grades
attained, at-least a 500 words write-up on “Reasons for their interest in
joining Plan International Uganda as an intern”.
Send application package to:
Ag. Country Human Resources Manager,
Plan Uganda
Email to: [email protected]
Deadline: 24th March, 2017
NB: Please consider your
application unsuccessful in case you do not hear from us by 31st July 2017
application unsuccessful in case you do not hear from us by 31st July 2017
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