The Ugandan Jobline

• The Human Resource Officer will closely
  with the HR& Admin Manager, ensure that there is   timely placement of job posting in the
  media.
• Assist the HR Office in carrying out the
  first instance screening of job applications in line with the criteria
  determined against requirements in the job posting.
• Support the HR Office in Check references
  of the candidates.
• Upon confirmation of the facts, draft
  offer letters and contracts accordingly.
• Tasked with the preparation of
  induction/orientation packs for new staff.
• Ensure timely placement of new staff, and
  follow up on probation periods.
• Under the guidance of the HR &Admin
  Manager, give general advice relating to employment terms and conditions,
  policies and procedures, using the project policy manual.
• Support the HR office to ensure that all
  MUWRP employee contracts are updated and the non-renewals are handled as
  per the policy.
• Provide support in the administration of
  the initial stages of the staff appraisal exercise (e.g. giving guidance
  on the process, issuing reminders to departmental heads and supervisors,
  etc)

• Ensure
  that all staff timesheets are entered in the system in a correct and
  timely manner.
• Keenly
  review monthly time and attendance biometric records and compile report
  for decision making.
• Check
  and maintain attendance registers, leave records and other HR
  related forms.

• Maintain
  updates staff files/records and ensure confidentiality regarding Human
  Resources activities and data including leave, pay rise, promotion,
  confirmation, appraisals, and disciplinary actions.
• Ensure
  that staff records are electronically entered in the Electronic HR
  System.
• Under
  the guidance of the HR and Administration manager, draft routine
  correspondences and Memos and, where necessary, in consultation with HRM
• Ensure
  that all personnel files records are entered electronically in the
  Information system.

• Assist
  the HR manager to ensure that all new hires are enrolled on the authorised
  medical scheme.
• Support
  the HR manager in organising the Organisation’s Team Building Seminars.
• Ensure
  that MUWRP staff work under safe working environment by implementing the
  MUWRP safety policy.
• Attend
  departmental meetings
• The
  incumbent will propose and organize staff into meaningful schemes that
  enhance their welfare

• Under
  the guidance of the HR & Administration manager,   follow up employee concerns,
  complaints, and coordinate internal investigations and disciplinary
  meetings to resolve grievances.
• Under
  the guidance of the HR & Administration manager, provide counselling
  to individual staff as and when they are faced with issues that affect
  their performances at work.
• Send
  out reminders and sets out staff appraisal timelines and ensures that recommendations
  from appraisals are followed up and implemented to achieve desired goals.
• Effective
  implementation of the HR & Procedures Manual

• Actively
  participate in organising international and local meetings, trainings and
  workshops.
• Support
  the front desk and the Admin/ Operations Officer for smooth administrative
  operations
• Perform
  any other duties as delegated to by the supervisor.

• The ideal candidate for the HR Officer job
  vacancy must hold a Bachelor’s Degree
  in Human Resource Management, Administration/office management
  studies or related field from a recognized University.
• Possession
  of a Post Graduate Diploma in Human Resource Management from a recognized
  institution is highly desirable for this position.
• A
  minimum of three years’ experience working in a busy Human Resource
  Setting.
• Broad
  knowledge and understanding of the Uganda Labour Laws.
• Previous
  exposure and experience in a donor-funded organization is an added
  advantage
• Good
  computer knowledge, including but not limited to Ms. Word, Ms. Excel,
  E-mail and Internet.
• Highly
  organized, detail oriented and self-motivated.
• Familiarity
  with standard electronic office machines (phones, copier, fax etc)
• Integrity and confidentiality are a must
  have.
• Excellent organizational skills
• Proven ability to understand people
• Empathy
• Excellent communication skills
• Ability to multitask
• Team work

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