Head of Finance NGO Careers – The Association for Strengthening Agricultural Research in Eastern and Central Africa (ASARECA)

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Job Title:   Head of Finance
Organisation: ASARECA
Duty Station:  Kampala, Uganda
Reports to: Executive
Secretary
About US:
The Association for Strengthening Agricultural Research in Eastern and
Central Africa (ASARECA) is a sub-regional not-for-profit association. It was
established in 1994 by 11 member countries represented by their national
agricultural research for development institutes. The 11 member countries are:
Burundi, Democratic Republic of Congo, Eritrea, Ethiopia, Kenya, Madagascar,
Rwanda, South Sudan, Sudan, Tanzania and Uganda. The major objective of ASARECA
is to develop policies and programs aimed at deepening co-operation in
agricultural research and policy among its member countries for the mutual
benefit of all the stakeholders in the agricultural sector.
Key Duties and
Responsibilities:  
Budgeting:
  • Develop, analyze and monitor program
    budgets: monitor and track obligations and expenditures against budgets
  • Carry out budget preparation, management
    and consolidation including the development and review of relevant
    standard costs for ASARECA.
  • Consolidate the ASARECA annual budget and
    present through the ES to the BoD for approval
  • Keenly monitor and review budgets and
    advise management as appropriate.
  • Prepare quarterly budget performance
    reports.
  • Assist in the development of the financial
    strategic plan of ASARECA.
Financial Management:
  • Manage the smooth running of the financial
    accounting system.
  • Ensure compliance of financial systems
    with ASARECA policies and procedures, donor rules and regulation and the
    Government of Uganda laws
  • Make sure that the policies and procedures
    of financial management are consistently applied.
  • Maintain proper books of accounts to
    record expenditure, revenue, assets and liabilities in line with the
    ASARECA accounting Policies and International Accounting Standards
  • Approve all financial transactions of
    ASARECA and accountabilities of sub-recipients.
  • Manage the Banking systems i.e. opening,
    closure and smooth operation of bank accounts.
  • Supervise the finance team in reviewing
    cash receipts and disbursement transactions such as but not limited to
    travel, advances and liquidations of sub-grantee expenses, and vendor
    transactions – ensuring adequacy of supporting documents and appropriate
    cost accounting allocations.
  • Work closely with the relevant
    Programs/themes, units, etc. on integrated management of all project
    finances to ensure effective use of resources in order to achieve program
    objectives in compliance with all donor requirements.
  • Keenly review monthly Financial Reports
    from field programs for completeness and accuracy; ensure appropriate
    budget approvals, and submit to the Executive Secretary.
  • Offer technical support to ensure
    effective income tracking including cash flow, pre-financing, timely and
    accurate payment requests and tracking outstanding amounts due from donors
Sub-grantee Management:
  • Coordinate audit reviews of partner
    institutions.
  • Support financial management of sub-grants
    including processing advances/liquidations, monitoring/compliance visits
    and close-out procedures.
  • Offer technical assistance to partners on
    financial compliance and reporting
  • Provide technical assistance to sub
    grantees in the area of financial management and sub contract compliance.
  • Coordinate with other programmes/theme
    leaders for training/mentoring of sub-grantees.
Reporting:
  • Guide and prepare periodic financial
    reports that show an accurate financial position and performance of
    ASARECA
  • Guide senior leadership regularly on
    financial matters
  • Lead the preparation of the ASARECA annual
    financial report through the ES to the Board of Directors, Development
    Partners and General Assembly
  • Attend Board of Directors’ meetings to
    report on ASARECA’s financial performance.
  • Serve the Finance Committee of the BoD as
    Secretary and ex-officio member.
Qualifications, Skills and
Experience: 
  • The ideal candidate must hold a Master’s
    degree / MBA in Finance/Accounting with a professional qualification
    (ACCA, CPA, CIMA)
  • A minimum of eight years of relevant
    experience at senior managerial level working in a donor funded
    organisation preferably with an International NGO particularly those
    addressing agriculture and those applying partnership approaches is
    desirable
  • Extensive knowledge of applicable donor
    rules and regulations such as for USAID, World Bank, DFID, EU, Sida
  • Previous experience in setting up and
    managing donor compliance monitoring systems, developing and implementing
    relevant tools
  • Proven knowledge of computerised
    accounting systems software packages, preferably Sun Accounting System
  • Experience of training and transferring
    skills to other staff members (workshop and one- to-one coaching)
  • High integrity
  • Strong financial management skills
    including proposal budgeting, income tracking, budget monitoring and
    financial reporting
  • Excellent interpersonal, management and
    team development experience;
  • Excellent written and oral communication
    skills.
  • Strong leadership skills and demonstrated
    ability to enforce accountability
  • Keen attention to detail and demonstrated
    ability in financial risk management
  • Proven ability both to solve complex
    accounting problems and communicate effectively on these with
    non-specialist staff
How to Apply:
All suitably qualified and interested candidates should send your
application in confidence to the address below by indicating the job title on
the subject line and send (by post or email). The  application letter and curriculum vitae (as
one PDF document) must contain details of your qualifications, experience,
present position, current and expected remuneration as well as copies of
professional/ academic certificates. Please include day and evening telephone
numbers, e-mail address, names and addresses of three references. Please send
to:
Head of Human Resource and Administration
ASARECA
Plot 5 Mpigi Road
P.O. Box 765, Entebbe, Uganda
E-mail to: hr@asareca.org
Deadline: 22nd March
2017
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