Fresher USAID SUSTAIN Receptionist Job Placement – University Research Co., LLC (URC)

  Administration Jobs in Uganda, Business Administration Jobs in Uganda, Finance Jobs in Uganda, NGO - Non-Government Organisations Jobs in Uganda, Social Sciences Jobs in Uganda, Uncategorized
Job Title:          Receptionist
Organisation: University
Research Co., LLC (URC)
Project Name: USAID
Strengthening Uganda’s Systems for Treating AIDS Nationally (SUSTAIN) Project
Duty Station: Kampala,
Uganda
Reports to: Operations
Manager
About US:
University Research Co., LLC (URC) is a global company dedicated to
improving the quality of health care, social services, and health education
worldwide. With a non-profit affiliate, the Center for Human Services (CHS),
URC manages projects in over 45 countries, including the United States.
About URC SUSTAIN Project:
University Research Co., LLC (URC) is implementing the USAID-funded
Strengthening Uganda’s Systems for Treating AIDS Nationally (SUSTAIN) project.
The project supports delivery of quality HIV prevention, treatment, care and
laboratory services at selected regional referral and general hospitals.
Job Summary: The
Receptionist is mainly responsible for attending to visitors and deal with
inquiries on the phone and face to face. The incumbent is expected to provide
general information regarding the organization to the general public, clients
and customers.
Key Duties and
Responsibilities:  
  • Carry
    out general clerical duties, to include but not be limited to
    photocopying, scanning, faxing, filing, and mailing.
  • Provide
    office administrative support including organization and facilitation
    for internal meetings, drafting agendas, and taking minutes;
  • Maintain
    hard copy and electronic versions of a project archive, including contract
    and subcontract documents, client approvals, consultant documents,
    travel files, procurement files, project deliverables, project reports ,
    and minutes of meetings.
  • The
    jobholder will manage and document correspondences between project
    offices, the home office, client, other partners, and stakeholders.
  • Support
    new staff orientation, onboarding and other HR initiatives.
  • Answer
    incoming telephone calls, take complete and accurate messages for people
    who are not available, and ensure they receive the messages.
  • The
    incumbent will greet and escort guests.
  • Ensure
    timely settlement of office bills.
  • Assist
    with making logistical arrangements for project events and field
    activities.
  • Make
    logistical arrangements for project staff traveling outside their region
    or for international visitors.
Qualifications, Skills and
Experience:
  • The applicants for the USAID SUSTAIN Receptionist
    job opportunity should hold a Bachelor’s
    Degree in Administration, Leisure & hospitality Social Science, or
    other relevant field.
  • A
    minimum of two (2) years of relevant professional experience in reception
    Management or customer care
  • Computer
    literacy i.e. proficiency in Windows, Word, Excel, PowerPoint, and
    other data processing and graphical presentation software.
  • Proven
    ability to independently plan and execute complex tasks while addressing
    daily management details and remaining organized and focused on
    long-term deadlines and strategy highly desirable.
  • Ability
    to assess problems and develop solutions.
  • Excellent
    inter-personal communication skills
  • Excellent
    organization skills.
  • Oral
    and written English language fluency.
How to Apply:
All suitably qualified and interested applicants should submit their
cover letter, certificate of good conduct, curriculum vitae, copies of academic
credentials and contact information for 3 professional references addressed to:
Human Resource & Administration Coordinator,
University Research Co., LLC – Centre for Human Services,
Plot 7 Ntinda View Crescent, Naguru
Kampala, UGANDA
E-mail to:
hr-uganda@urc-chs.com
Deadline: 27th March 2017 by
12:00 Noon

For more of the latest jobs, please visit https://www.theugandanjobline.com or
find us on our facebook page https://www.facebook.com/UgandanJobline

Related Jobs