Job Title: Receptionist
Organisation: University
Research Co., LLC (URC)
Research Co., LLC (URC)
Project Name: USAID
Strengthening Uganda’s Systems for Treating AIDS Nationally (SUSTAIN) Project
Strengthening Uganda’s Systems for Treating AIDS Nationally (SUSTAIN) Project
Duty Station: Kampala,
Uganda
Uganda
Reports to: Operations
Manager
Manager
About US:
University Research Co., LLC (URC) is a global company dedicated to
improving the quality of health care, social services, and health education
worldwide. With a non-profit affiliate, the Center for Human Services (CHS),
URC manages projects in over 45 countries, including the United States.
improving the quality of health care, social services, and health education
worldwide. With a non-profit affiliate, the Center for Human Services (CHS),
URC manages projects in over 45 countries, including the United States.
About URC SUSTAIN Project:
University Research Co., LLC (URC) is implementing the USAID-funded
Strengthening Uganda’s Systems for Treating AIDS Nationally (SUSTAIN) project.
The project supports delivery of quality HIV prevention, treatment, care and
laboratory services at selected regional referral and general hospitals.
Strengthening Uganda’s Systems for Treating AIDS Nationally (SUSTAIN) project.
The project supports delivery of quality HIV prevention, treatment, care and
laboratory services at selected regional referral and general hospitals.
Job Summary: The
Receptionist is mainly responsible for attending to visitors and deal with
inquiries on the phone and face to face. The incumbent is expected to provide
general information regarding the organization to the general public, clients
and customers.
Receptionist is mainly responsible for attending to visitors and deal with
inquiries on the phone and face to face. The incumbent is expected to provide
general information regarding the organization to the general public, clients
and customers.
Key Duties and
Responsibilities:
Responsibilities:
- Carry
out general clerical duties, to include but not be limited to
photocopying, scanning, faxing, filing, and mailing. - Provide
office administrative support including organization and facilitation
for internal meetings, drafting agendas, and taking minutes; - Maintain
hard copy and electronic versions of a project archive, including contract
and subcontract documents, client approvals, consultant documents,
travel files, procurement files, project deliverables, project reports ,
and minutes of meetings. - The
jobholder will manage and document correspondences between project
offices, the home office, client, other partners, and stakeholders. - Support
new staff orientation, onboarding and other HR initiatives. - Answer
incoming telephone calls, take complete and accurate messages for people
who are not available, and ensure they receive the messages. - The
incumbent will greet and escort guests. - Ensure
timely settlement of office bills. - Assist
with making logistical arrangements for project events and field
activities. - Make
logistical arrangements for project staff traveling outside their region
or for international visitors.
Qualifications, Skills and
Experience:
Experience:
- The applicants for the USAID SUSTAIN Receptionist
job opportunity should hold a Bachelor’s
Degree in Administration, Leisure & hospitality Social Science, or
other relevant field. - A
minimum of two (2) years of relevant professional experience in reception
Management or customer care - Computer
literacy i.e. proficiency in Windows, Word, Excel, PowerPoint, and
other data processing and graphical presentation software. - Proven
ability to independently plan and execute complex tasks while addressing
daily management details and remaining organized and focused on
long-term deadlines and strategy highly desirable. - Ability
to assess problems and develop solutions. - Excellent
inter-personal communication skills - Excellent
organization skills. - Oral
and written English language fluency.
How to Apply:
All suitably qualified and interested applicants should submit their
cover letter, certificate of good conduct, curriculum vitae, copies of academic
credentials and contact information for 3 professional references addressed to:
cover letter, certificate of good conduct, curriculum vitae, copies of academic
credentials and contact information for 3 professional references addressed to:
Human Resource & Administration Coordinator,
University Research Co., LLC – Centre for Human Services,
Plot 7 Ntinda View Crescent, Naguru
Kampala, UGANDA
E-mail to:
[email protected]
[email protected]
Deadline: 27th March 2017 by
12:00 Noon
12:00 Noon
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