Job Title: Human Resources Assistant
Organization: Refugee Law
Project (RLP)
Project (RLP)
Duty Station: Kampala,
Uganda
Uganda
Reports to: Human Resources
Officer
Officer
About US:
The Refugee Law Project (RLP) is an outreach project of the School of
Law, Makerere University. Our Mission is to empower asylum seekers, refugees,
deportees, IDPs and host communities to enjoy their human rights and lead
dignified lives. Refugee Law Project’s work is currently structured in five
thematic areas: Access to Justice; Conflict, Transitional Justice &
Governance (CTJ&G), Gender & Sexuality; Mental Health &
Psychosocial Wellbeing; and Media for Social Change.
Law, Makerere University. Our Mission is to empower asylum seekers, refugees,
deportees, IDPs and host communities to enjoy their human rights and lead
dignified lives. Refugee Law Project’s work is currently structured in five
thematic areas: Access to Justice; Conflict, Transitional Justice &
Governance (CTJ&G), Gender & Sexuality; Mental Health &
Psychosocial Wellbeing; and Media for Social Change.
Job Summary: The Human
Resources Assistant is responsible for providing support and assistance in the
implementation of human resource policies and practices according to the
organisation objectives.
Resources Assistant is responsible for providing support and assistance in the
implementation of human resource policies and practices according to the
organisation objectives.
Key Duties and
Responsibilities:
Responsibilities:
Recruitment and Selection:
- The HR Assistant will participate in
recruitment efforts by posting job adverts; profiling applications;
coordinate the shortlisting exercise; scheduling job interviews;
organizing interview materials; compile scores sheets and formulate
interview reports. - Communicate feedback to candidates and
complete reference and background checks.
Compensation and Benefits:
- Prepare monthly staff salary adjustments
for inputting in the payroll ensuring that all new staff are added on the
payroll; - Carry out benefit enrollment process;
ensure that NSSF benefits are upto date and answering all queries in line
with staff payroll and benefits. - Tasked with ensuring that staff get their
medical insurance benefits and renewals to Medical Insurance and other
Employee Insurance Schemes are renewed on time; - Update leave schedule and prepare quarterly
reports; participate in benefits tasks like Claim resolutions; reconciling
benefits statements and approving invoices for payment.
Records Maintenance:
- Prepare new employee personnel files;
ensure that employee personnel files are up to date; maintain the HR
database; - Maintain records related to grievances;
performance reviews and disciplinary actions; perform file audits and
share the report with HR Manager; complete termination paper work
Employee Relations: With utmost confidentiality properly handle
employee complaints and grievances procedures and ensure they are reported to
the HR Manager on time.
employee complaints and grievances procedures and ensure they are reported to
the HR Manager on time.
Temporal Staff Management:
- Routinely check and respond to the
inquiries sent through the Internship, volunteer, research associate and
recruitment emails; - The HR Assistant will profile applications
and forward them to line managers for preview and consideration. - Prepare temporal contracts and coordinate
the reporting process, orientation and exit procedures.
Separation Management: Prepare
acceptances to resignations; ensure that Exit Interviews are held and Exit
forms are completed; organize farewell teas and ensure last salary is paid to
staff and also prepare recommendation letters to exited staff upon request.
acceptances to resignations; ensure that Exit Interviews are held and Exit
forms are completed; organize farewell teas and ensure last salary is paid to
staff and also prepare recommendation letters to exited staff upon request.
Performance Management: Coordinate the performance Appraisal
Exercise; prepare a report for management discussion and implementation.
Exercise; prepare a report for management discussion and implementation.
Workplace Management: Ensure that the office premises are tidy
and clean at all times through supervision of Office Assistants and Cleaners.
and clean at all times through supervision of Office Assistants and Cleaners.
Qualifications, Skills and
Experience:
Experience:
- The ideal candidate must hold a Bachelor’s
Degree in Human Resources Management, Business Phycology, Industrial
Psychology, Business Administration with a Specialty in HR and or any
other related field from a recognized university - At least two years of HR-related
experience - The applicant must be adept at
problem-solving including being able to identify issues and resolve
problems in a timely manner; - Proven ability to give timely report on
activities undertaken; - Demonstrated ability to work under
pressure with minimum supervision; - Creative and innovative skills;
- Ability to prioritize and plan work
activities; - Accurate, organized thorough, and able to
monitor work for quality; - Highly dependable able to follow
instructions, respond to management direction; - Detail oriented;
- Ability to enjoy interfacing with staff at
all levels; - Excellent interpersonal skills and high
level of self-motivation; - Computer literacy skills in MS Office
applications - Excellent communication and presentation
skills; - Good touch typing skills of at least
30Words Per Minute.
How to Apply:
If you meet the above requirements and are interested, we encourage you
to address motivation letter and updated CV to the Human Resources Manager via
E-mail to [email protected]. Please indicate the position
applied for in the subject line of the email. Copies of certificates should not
be attached, but will be requested for from short-listed candidates only.
to address motivation letter and updated CV to the Human Resources Manager via
E-mail to [email protected]. Please indicate the position
applied for in the subject line of the email. Copies of certificates should not
be attached, but will be requested for from short-listed candidates only.
Deadline: Friday, 10th
March 2017 by 5.00pm
March 2017 by 5.00pm
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