The Ugandan Jobline

• The Finance Assistant will work closely
  with the RMO to oversee the financial management for  the activities in the country including
  the financial expenditures vs running costs for the office;
• Provide support in the preparation of
  donor financial reports in accordance with IOM regulations and established
  procedures;
• Assist in the preparation of annual budget
  for the Mission, oversee budget control process and analyze variances
  between budget and actual expenditures. Assist in the preparation of
  budgets for new projects;
• Support and oversee payroll preparation
  ensuring salaries are properly allocated to projects; monthly analysis of
  project balances will be done systematically for consistence with IOM’s
  projectisation criteria;
• Ensure data entry in PRISM is applied
  according to specified roles and authorizations as per mission’s PACR;
• Bring to the attention to the RMO any
  relevant financial and budgetary issues of old and existing projects and
  suggest adjustments as necessary;
• Prepare and submit monthly accounting
  reports prior to submission to MAC;
• Assist the Project Managers to ensure that
  program activities are being implemented in a manner that is consistent
  with donor agreement – from budgetary perspective and from the IOM
  perspective with respect to IOM financial rules applicable during project
  implementation;
• Suggest improvements on internal controls
  and streamlining/efficiencies;
• Provide briefing, advice and technical
  guidance to staff at all levels on IOM financial rules, regulations,
  instructions, and procedures.
• Provide guidance and training to other
  staff in the unit;
• Perform such other duties as may be
  assigned.

• The ideal candidate for the International
  Organization for Migration IOM Finance Assistant job placement should hold
  a High School Degree/ Certificate with six years of relevant experience or
  Bachelor’s degree with four years of relevant experience from an
  accredited academic institution in Accounting or Business Administration,
  with a professional certification as chartered accountant or certified
  public accountant
• At least six years (four years for Bachelor’s
  degree or higher) of relevant professional experience in financial
  management, accounting and budgeting and good knowledge of human resources
  management;
• Previous exposure and experience in
  liaising with governmental and diplomatic authorities as well as with
  international institutions;
• Familiarity with financial oversight and
  public administration;
• Working knowledge of International Public
  Sector Accounting Standards (IPSAS) and SAP highly desirable;
• Prior audit experience highly regarded.
• Languages: English (fluent).
  Working knowledge of other UN languages.

• Accountability- Accepts
  and gives constructive criticism. Follows all relevant procedures,
  processes, and policies. Meets deadline, cost, and quality requirements
  for outputs. Monitors own work to correct errors. Takes responsibility for
  meeting commitments and for any shortcomings
• Client Orientation –
  Identifies the immediate and peripheral clients of own work. Establishes
  and maintains effective working relationships with clients. Identifies and
  monitors changes in the needs of clients, including donors, governments,
  and project beneficiaries. Keeps clients informed of developments and
  setbacks
• Continuous Learning –
  Contributes to colleagues’ learning. Demonstrates interest in improving
  relevant skills. Demonstrates interest in acquiring skills relevant to other
  functional areas. Keeps abreast of developments in own professional area
• Communication – Actively
  shares relevant information. Clearly communicates, and listens to feedback
  on, changing priorities and procedures. Writes clearly and effectively,
  adjusting wording to the intended audience. Listens effectively and
  communicates clearly, adapting delivery to the audience
• Creativity and Initiative
  – Actively seeks new ways of improving programmes or services. Expands
  responsibilities while maintaining existing ones. Persuades others to
  consider new ideas. Proactively develops new ways to resolve problems
• Leadership and Negotiation
  – Convinces others to share resources. Actively identifies opportunities
  for and promotes organizational change. Presents goals as shared
  interests. Articulates vision to motivate colleagues and follows through
  with commitments
• Performance Management –
  Provides constructive feedback to colleagues. Identifies ways for their
  staff to develop their abilities and careers. Provides fair, accurate,
  timely, and constructive staff evaluations. Uses staff evaluations
  appropriately in recruitment and other relevant HR procedures. Holds
  directly reporting managers accountable for providing fair, accurate,
  timely, and constructive staff evaluations
• Planning and Organizing –
  Sets clear and achievable goals consistent with agreed priorities for self
  and others. Identifies priority activities and assignments for self and
  others. Organizes and documents work to allow for planned and unplanned
  handovers. Identifies risks and makes contingency plans. Adjusts
  priorities and plans to achieve goals. Allocates appropriate times and
  resources for own work and that of team members
• Professionalism –
  Masters subject matter related to responsibilities. Identifies issues,
  opportunities, and risks central to responsibilities. Incorporates
  gender-related needs, perspectives, and concerns, and promotes equal
  gender participation. Persistent, calm, and polite in the face of
  challenges and stress. Treats all colleagues with respect and dignity.
  Works effectively with people from different cultures by adapting to
  relevant cultural contexts. Knowledgeable about and promotes IOM core
  mandate and migration solutions
• Teamwork –Actively
  contributes to an effective, collegial, and agreeable team environment.
  Contributes to, and follows team objectives. Gives credit where credit is
  due. Seeks input and feedback from others. Delegates tasks and
  responsibilities as appropriate. Actively supports and implements final
  group decisions. Takes joint responsibility for team’s work
• Technological Awareness
  – Learns about developments in available technology. Proactively
  identifies and advocates for cost-efficient technology solutions.
  Understands applicability and limitation of technology and seeks to apply
  it to appropriate work
• Resource Mobilization-Establishes
  realistic resource requirements to meet IOM needs

• Effectively applies knowledge of relevant
  financial discipline
• Develops / follows internal control
  procedures to prevent fraud and mismanagement
• Ensures application of institutional
  financial policies and guidelines
• Advocates incorporation of financial
  considerations into processes and procedures

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