Finance Assistant Job Careers – International Organization for Migration (IOM)

Job Title:      Finance Assistant
Organization: International
Organization for Migration (IOM)
Duty Station: Kampala,
Uganda
Job Grade: G6
Reports to: Resources
Management Officer (RMO)
Ref: SVN: 01/03/017
About Us:
The International Organization for Migration (IOM), established in
1951, is the leading international intergovernmental organization dealing with
migration.  IOM works to help ensure the
orderly and humane management of migration, to promote international
cooperation on migration issues, to assist in the search for practical
solutions to migration problems and to provide humanitarian assistance to
migrants in need, including refugees and internally displaced people.
Key Duties and
Responsibilities:  
  • The Finance Assistant will work closely
    with the RMO to oversee the financial management for  the activities in the country including
    the financial expenditures vs running costs for the office;
  • Provide support in the preparation of
    donor financial reports in accordance with IOM regulations and established
    procedures;
  • Assist in the preparation of annual budget
    for the Mission, oversee budget control process and analyze variances
    between budget and actual expenditures. Assist in the preparation of
    budgets for new projects;
  • Support and oversee payroll preparation
    ensuring salaries are properly allocated to projects; monthly analysis of
    project balances will be done systematically for consistence with IOM’s
    projectisation criteria;
  • Ensure data entry in PRISM is applied
    according to specified roles and authorizations as per mission’s PACR;
  • Bring to the attention to the RMO any
    relevant financial and budgetary issues of old and existing projects and
    suggest adjustments as necessary;
  • Prepare and submit monthly accounting
    reports prior to submission to MAC;
  • Assist the Project Managers to ensure that
    program activities are being implemented in a manner that is consistent
    with donor agreement – from budgetary perspective and from the IOM
    perspective with respect to IOM financial rules applicable during project
    implementation;
  • Suggest improvements on internal controls
    and streamlining/efficiencies;
  • Provide briefing, advice and technical
    guidance to staff at all levels on IOM financial rules, regulations,
    instructions, and procedures.
  • Provide guidance and training to other
    staff in the unit;
  • Perform such other duties as may be
    assigned.
Qualifications, Skills and
Experience:
  • The ideal candidate for the International
    Organization for Migration IOM Finance Assistant job placement should hold
    a High School Degree/ Certificate with six years of relevant experience or
    Bachelor’s degree with four years of relevant experience from an
    accredited academic institution in Accounting or Business Administration,
    with a professional certification as chartered accountant or certified
    public accountant
  • At least six years (four years for Bachelor’s
    degree or higher) of relevant professional experience in financial
    management, accounting and budgeting and good knowledge of human resources
    management;
  • Previous exposure and experience in
    liaising with governmental and diplomatic authorities as well as with
    international institutions;
  • Familiarity with financial oversight and
    public administration;
  • Working knowledge of International Public
    Sector Accounting Standards (IPSAS) and SAP highly desirable;
  • Prior audit experience highly regarded.
  • Languages: English (fluent).
    Working knowledge of other UN languages.
Personal Competencies:
Behavioral Competencies:
  • Accountability- Accepts
    and gives constructive criticism. Follows all relevant procedures,
    processes, and policies. Meets deadline, cost, and quality requirements
    for outputs. Monitors own work to correct errors. Takes responsibility for
    meeting commitments and for any shortcomings
  • Client Orientation
    Identifies the immediate and peripheral clients of own work. Establishes
    and maintains effective working relationships with clients. Identifies and
    monitors changes in the needs of clients, including donors, governments,
    and project beneficiaries. Keeps clients informed of developments and
    setbacks
  • Continuous Learning
    Contributes to colleagues’ learning. Demonstrates interest in improving
    relevant skills. Demonstrates interest in acquiring skills relevant to other
    functional areas. Keeps abreast of developments in own professional area
  • Communication – Actively
    shares relevant information. Clearly communicates, and listens to feedback
    on, changing priorities and procedures. Writes clearly and effectively,
    adjusting wording to the intended audience. Listens effectively and
    communicates clearly, adapting delivery to the audience
  • Creativity and Initiative
    – Actively seeks new ways of improving programmes or services. Expands
    responsibilities while maintaining existing ones. Persuades others to
    consider new ideas. Proactively develops new ways to resolve problems
  • Leadership and Negotiation
    – Convinces others to share resources. Actively identifies opportunities
    for and promotes organizational change. Presents goals as shared
    interests. Articulates vision to motivate colleagues and follows through
    with commitments
  • Performance Management
    Provides constructive feedback to colleagues. Identifies ways for their
    staff to develop their abilities and careers. Provides fair, accurate,
    timely, and constructive staff evaluations. Uses staff evaluations
    appropriately in recruitment and other relevant HR procedures. Holds
    directly reporting managers accountable for providing fair, accurate,
    timely, and constructive staff evaluations
  • Planning and Organizing –
    Sets clear and achievable goals consistent with agreed priorities for self
    and others. Identifies priority activities and assignments for self and
    others. Organizes and documents work to allow for planned and unplanned
    handovers. Identifies risks and makes contingency plans. Adjusts
    priorities and plans to achieve goals. Allocates appropriate times and
    resources for own work and that of team members
  • Professionalism
    Masters subject matter related to responsibilities. Identifies issues,
    opportunities, and risks central to responsibilities. Incorporates
    gender-related needs, perspectives, and concerns, and promotes equal
    gender participation. Persistent, calm, and polite in the face of
    challenges and stress. Treats all colleagues with respect and dignity.
    Works effectively with people from different cultures by adapting to
    relevant cultural contexts. Knowledgeable about and promotes IOM core
    mandate and migration solutions
  • Teamwork –Actively
    contributes to an effective, collegial, and agreeable team environment.
    Contributes to, and follows team objectives. Gives credit where credit is
    due. Seeks input and feedback from others. Delegates tasks and
    responsibilities as appropriate. Actively supports and implements final
    group decisions. Takes joint responsibility for team’s work
  • Technological Awareness
    – Learns about developments in available technology. Proactively
    identifies and advocates for cost-efficient technology solutions.
    Understands applicability and limitation of technology and seeks to apply
    it to appropriate work
  • Resource Mobilization-Establishes
    realistic resource requirements to meet IOM needs
Technical Competencies:
  • Effectively applies knowledge of relevant
    financial discipline
  • Develops / follows internal control
    procedures to prevent fraud and mismanagement
  • Ensures application of institutional
    financial policies and guidelines
  • Advocates incorporation of financial
    considerations into processes and procedures
How to Apply:
All suitably qualified and interested candidates should send their
updated resumes with three references electronically to hruganda@iom.int with
the subject of the email indicated as the Reference Number and Position Title
i.e. “SVN 01/03/017 Finance Assistant.”
NOTE: Please ensure to send your attachments as one document in
PDF and the title of your attachment should be your full names.
Deadline: 30th March, 2017
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