The Ugandan Jobline

• Undertakes actions related to the
  administration of the unit’s human resource activities under the guidance
  of the supervisor, e.g., recruitment, placement, promotion, performance
  appraisal, job classification reviews, separation of staff members,
  training etc., ensuring consistency in the application of UN rules and
  procedures.
• The incumbent provides information
  regarding conditions of service, duties and responsibilities, and
  privileges and entitlements under the Staff Rules and Regulations.
• Provide information on the unit’s staffing
  needs for inclusion in RSCE’s staffing table.

• Assists in developing the unit’s work
  program and budget; analyses inputs and formulates resource allocations by
  work program, or business processes.
• Regularly monitors budget/work program
  with respect to budget, trust funds and grants, on a regular basis, and
  reallocates resources as necessary.
• Provides support in the implementation of
  procedures and systems for implementing the appropriate financial
  database.
• Significantly contributes to the
  development of budgetary guidelines for own unit.

• Provides direct and executive support to
  the RSCE Front Office by ensuring that the Chief and Deputy Chief have all
  the information required to take decisions and carry out their
  responsibilities;
• Provides substantive and technical input
  to the work of the RSCE Steering Committee, and supports the reporting
  process to stakeholders;
• Assists in drafting SOPs and guidelines on
  various issues related to RSCE internal functioning;

• Supports the relationship of the Service
  Centre with its client missions through efforts such as the review of the
  RSCE Service level Agreement based on implementation of UMOJA extensions
  and other administrative tools, as well as the related changes to the
  division of roles between UNHQ, RSCE and Client Missions;
• Coordinates support to complex inquiries
  raised by the RSCE Client Missions in order to facilitate their timely
  resolution;

• Updates and maintains key information for
  the RSCE to support the work of the RSCE management;
• Coordinates the logistical and
  administrative support for the sessions of the Steering Committee and
  other official visits to the RSCE;
• Assists in supervision of support staff as
  required;
• Offers support in coordinating the
  operational travel programme, monitoring of accounts and payment to
  vendors and individual contractors for services, physical space planning
  and the identification of office technology needs and maintenance of
  equipment, software and systems;
• Performs other related administrative
  duties as required.

• The ideal candidate for the United Nations
  Associate Administrative Officer job opportunity should hold an advanced
  university degree (Master’s degree or equivalent) in Business
  Administration, Management, Economics, Public Administration or related
  field is required. A first level university degree with a combination with
  qualifying experience may be accepted in lieu of the advanced university
  degree.
• At least two (2) years of progressively
  responsible experience in Project / Programme Management, development or
  related area and a Master’s degree or equivalent, or four years of work
  experience in relevant area with a first university degree (bachelor’s
  degree) is required.
• Languages: Fluency in English
  (both oral and written) is required; knowledge of another UN language is
  desirable.

• Professionalism: Ability to
  establish the most effective ways for resolving issues and initiating
  corrective/preventive actions; deciding on the most effective
  communication channels with the clients and business partners; identifies
  issues, formulates opinions on compliance with existing rules and presents
  the recommendations and conclusions to the Chief RSCE for improvements;
  Ensuring the adequate preparation of reports or rationale with respect to
  key logistic and administrative decisions; Shows pride in work and in
  achievements; demonstrates professional competence and mastery of subject
  matter; is conscientious and efficient in meeting commitments, observing
  deadlines and achieving results; is motivated by professional rather than
  personal concerns; shows persistence when faced with difficult problems or
  challenges; remains calm in stressful situations. Takes responsibility for
  incorporating gender perspectives and ensuring the equal participation of
  women and men in all areas of work.
• Communication: Speaks and
  writes clearly and effectively; listens to others, correctly interprets
  messages from others and responds appropriately; asks questions to
  clarify, and exhibits interest in having two-way communication; tailors
  language, tone, style and format to match audience; demonstrates openness
  in sharing information and keeping people informed.
• Planning and Organizing:
  Develops clear goals that are consistent with agreed strategies;
  identifies priority activities and assignments; adjusts priorities as
  required; allocates appropriate amount of time and resources for
  completing work; foresees risks and allows for contingencies when
  planning; monitors and adjusts plans and actions as necessary; uses time
  efficiently.

For
more of the latest jobs, please visit https://www.theugandanjobline.com
or find us on our facebook page https://www.facebook.com/UgandanJobline

Related Jobs