The Ugandan Jobline

• Ensure
  all Restless Development staff are trained in procurement planning and are
  aware of the main procurement procedures;
• Ensure
  that all procurement requests are delivered in a timely manner while
  ensuring that Restless Development purchasing systems and relevant
  donor guidelines are complied with;
• Ensure
  extensive supplier and market surveys are carried out and a preferred
  supplier list (Vendor Roster) and price lists are established and
  regularly updated;
• Secure
  best value for money and service benefits on all procurement
  requests;
• Work
  in liaison with relevant stakeholders in budget preparation and
  procurement planning and assist in building accurate and extensive budget
  breakdowns and ensure there’s a procurement plan for all budgets.
• Ensure
  effective performance of the procurement function country wide;
• Ensure
  that all procurement files are completed as per Restless Development
  logistics and financial procedures, and that the paper trail is closed off
  by handover of all documentation to the Finance Department.
• The incumbent will support the procurement committee to
  check and prepare documents ahead of meetings. Ensure procurements follow
  policies in place.

• Ensure
  that all procedures and documents pertaining to Asset Management as per
  the Finance manual are in place and being followed;
• Update
  monthly fixed assets register and ensure all new assets not on warranty
  are duly engraved and put system in place to track all moveable assets
  such as cameras, projectors, voice recorders to prevent loss.

• Ensuring
  that all aspects of driver and vehicle policy are implemented and
  adhered to and ensure that timetables are in place for renewing of
  insurance/taxation/road licences etc. and that vehicles comply with
  relevant legislation at all times;
• Ensure
  that all car movements are well planned and plans are adhered to and
  ensure that a car/motorbike maintenance plan is in place and
  executed to set standards;
• Ensure
  that checks related to safety of vehicles are carried out on a regular
  basis;
• Ensure
  that vehicle usage is controlled and monitored (including fuel usage,
  etc.);
• Ensure
  that all relevant monthly reports are compiled and submitted on a
  monthly basis;
• Carry
  out line management meetings (LMM) with drivers and guards. Ensure a guard
  roster is in place and Guard emergency phone is functional. All drivers
  should have their objectives in place.

• Ensure contracts and contractual obligations
  with our landlords in HO, Jinja, Karamojong regions are maintained.
• Management
  of all logistic aspects related to office compound at the Kampala office

• Serve
  as the Security Focal Point counterpart for Restless Development
  Uganda on a daily basis (the Head of Operations(HOO) remains in-charge of
  all security matters)
• Offer
  support to the HOO to ensure that security guidelines for Uganda in
  general and field locations are regularly reviewed, and updated
  where necessary, and implemented;
• In
  absence of the Duty Officer, monitor security at all field locations on a
  daily basis, advising the HOO of any incidents that occur;
• The
  jobholder will compile weekly security reports and issue to the HOO
• Follow-up
  incident reporting (safety & security incidents) in all bases and
  ensure that copies of all reports are filed in Kampala;

• Support
  internal and external audit processes.
• Maintain
  internet and communications for HO, Jinja and Moroto. Develop and
  share internet usage control reports.
• Up-to-date
  staff work permits and IVPE special passes and dependant passes
• Other
  duties as required, including occasional work on weekends for which time
  off in lieu can be taken

• The applicants for the Restless
  Development Assistant Administration and Logistics Coordinator should hold
  a Bachelor’s degree in
  Logistics, Engineering, Business, or related field
• At
  least three years’ work experience in relevant field (i.e. logistics or
  administration resources management)
• Extensive
  knowledge of project management, vehicle management, communication
  systems, IT, procurement, stock control and asset management systems
• Highly
  effective verbal and written communications skills
• Excellent
  organisational skills
• Ability
  to work independently with minimum supervision
• Excellent
  computer skills including Excel, Word etc.
• Ability
  to problem solve and make sound operational decisions
• Excellent
  budget management skills

Related Jobs