Job Title: Administrative Officer
Organization: United Nations
Regional Service Centre Entebbe (RSCE)
Regional Service Centre Entebbe (RSCE)
Duty Station: Entebbe,
Uganda
Uganda
Job Opening Number:
17-Administration-FMADPKO-75104-F-Entebbe (M)
17-Administration-FMADPKO-75104-F-Entebbe (M)
Reports to: Service Delivery
Manager
Manager
About RSCE:
The Regional Service Centre Steering Committee is the decision-making
body for RSCE, in compliance with General Assembly resolutions, United Nations
Secretariat rules and regulations, strategic guidance from United Nations
Headquarters and oversight bodies. The Steering Committee consults with the
Global Field Support Strategy Implementation Coordination Team, as required.
body for RSCE, in compliance with General Assembly resolutions, United Nations
Secretariat rules and regulations, strategic guidance from United Nations
Headquarters and oversight bodies. The Steering Committee consults with the
Global Field Support Strategy Implementation Coordination Team, as required.
The Regional Service Centre, as approved by the Member States, is
owned, managed and staffed by the regional missions it serves. This framework
reinforces the existing missions’ chain of command structures and lines of
authority in a manner that does not create an additional layer between
Headquarters and the regional missions. It also ensures that staffing for RSC.
owned, managed and staffed by the regional missions it serves. This framework
reinforces the existing missions’ chain of command structures and lines of
authority in a manner that does not create an additional layer between
Headquarters and the regional missions. It also ensures that staffing for RSC.
Key Duties and
Responsibilities:
Responsibilities:
The jobholder will initiate and conduct studies to improve budget
reporting systems and cost-effective utilization;
reporting systems and cost-effective utilization;
- Regularly monitor and control budgetary
allocations through regular reviews; provide effective monitoring over
reports and data. Identify deviations from plans and propose corrective
measures; - Establish and maintain a set of sound
policies, procedures, standards and tools which are consistent with UN
policy and practice in order to ensure proper resources management and
control; - Subject matter expert in producing cost
estimates / developing budget proposal both for planned and ah hoc
activities/requirements, Identify reporting requirements for the
performance targets, including KPIs and efficiency gain initiatives; - Steer the development of surveys,
including reviewing, analyzing and/or interpretation of responses and
subsequently produces relevant reports, conclusions and/or recommendations
Supervise and/or lead Reporting, Business Analyses and Client Support Team
in its day to day activities, including technical and administrative
support services team (drivers, training, etc)
Responsible for operational coordination for all HR and Finance
activities relative to the support services rendered to the client missions;
activities relative to the support services rendered to the client missions;
- Ensure full compliance (incld
dissemination of new) with all instructions and policies, and ensure all
office/operations elements operate in full compliance with the existing
rules and regulations; - Review and endorse work instructions and
SOPs and ensure all processes and procedures are in place or introduced
and are leading to optimization and efficiency of the support services
rendered to the client missions; - Represent in regular and ad hoc
operational meetings with the client missions management. - Certifying Officer for a number of client
missions and Bank Signatory for two largest SPMs
Manage all project management initiatives including developing,
implementing and evaluating projects across the project life cycle.
implementing and evaluating projects across the project life cycle.
- Keenly review relevant documents and
reports, maintain issues log that identifies and tracks the status of
issues, recommend corrective actions as necessary and communicate with all
stakeholders regarding project status; - Steer and monitor all activities and
issues relative to quality management, benefits management and risk
management strategies. - Develop and implement client orientation
strategy and ensure continued efforts to promote the subject UN
competency. - Supervise a team and/or provide advice to
others on general administration, financial administration and management
issues and practices; - Reviews of offices/departmental space
requirements, operational travel programme, adequacy of the space
requirements and technology requirements of the Service Line;
Develop & execute a change management strategy, including
developing stakeholder management methodologies, change impact validation and
measurement approaches to stabilize the operations
developing stakeholder management methodologies, change impact validation and
measurement approaches to stabilize the operations
- Take lead and maintain oversight over all
activities and issues relative to implementation of the identified change
management initiatives and evaluate change readiness and impact
assessments. - Carry out planning and corrective actions
to ensure workforce preparedness and trainings. - Maintain accurate and reliable performance
management baselines. - Serve as the focal point for the change
management and related activities, including participation in relevant
GFSS change management activities as necessary
Qualifications, Skills and
Experience:
Experience:
- The ideal candidate for the United Nations
Administrative Officer job opportunity should hold an advanced university
degree (Master’s degree or equivalent degree) in Business Administration
or related field. A first-level university degree in any of these fields,
in combination with two additional years of qualifying work experience may
be accepted in lieu of the advanced university degree. - At least seven years of progressively
responsible experience in administration, finance, human resources
management, project/programme management or related fields. - Field experience and experience working
within a Shared Service Center is desirable. - Languages: Fluency in spoken
and written English is required.
Personal Competencies:
Core Competencies:
- Professionalism: Knowledge of
administrative, budgetary, financial and human resources policies and
procedures. Demonstrated in-depth technical knowledge of all aspects of
administration with proven analytical skills. Ability to apply various
United Nations administrative rules and regulations in work situations.
Conceptual analytical and evaluative skills to conduct independent
research and analysis. Ability to identify issues, formulate opinions,
make conclusions and recommendations. Shows pride in work and in
achievements; demonstrates professional competence and mastery of subject
matter; is conscientious and efficient in meeting commitments, observing
deadlines and achieving results; is motivated by professional rather than
personal concerns; shows persistence when faced with difficult problems or
challenges; remains calm in stressful situations. Takes responsibility for
incorporating gender perspectives and ensuring the equal participation of
women and men in all areas of work. - Teamwork: Works collaboratively
with colleagues to achieve organizational goals. Solicits input by
genuinely valuing others’ ideas and expertise; is willing to learn from
others. Places team agenda before personal agenda. Supports and acts in
accordance with final group decision, even when such decisions may not entirely
reflect own position. Shares credit for team accomplishments and accepts
joint responsibility for team shortcomings - Client Orientation: Considers
all those to whom services are provided to be “clients ” and seeks to see
things from clients’ point of view. Establishes and maintains
productive partnerships with clients by gaining their trust and respect.
Identifies clients’ needs and matches them to appropriate
solutions. Monitors ongoing developments inside and outside the
clients’ environment to keep informed and anticipate problems.
Keeps clients informed of progress or setbacks in projects. Meets
timeline for delivery of products or services to client
NB: The United Nations
does not charge a fee at any stage of the recruitment process (Application, interview
meeting, processing, or training). The United Nations does not concern itself
with information on applicants’ bank accounts.
does not charge a fee at any stage of the recruitment process (Application, interview
meeting, processing, or training). The United Nations does not concern itself
with information on applicants’ bank accounts.
How to Apply:
All suitably qualified and interested candidates desiring to serve the
United Nations Regional Service Centre at Entebbe (RSCE) in the aforementioned
capacity should express their interest by visiting the UN recruitment website
and clicking Apply Now.
United Nations Regional Service Centre at Entebbe (RSCE) in the aforementioned
capacity should express their interest by visiting the UN recruitment website
and clicking Apply Now.
Deadline: 5th March 2017
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