The Ugandan Jobline

• Maintain hard and electronic office files
  and records; classify and code material relating to a variety of topics;
• The jobholder will search and retrieve
  office files, and reproduce documentation and background material for
  reference and action by the supervisor, as and when required; – Receive,
  register, route correspondence and office pouch.
• The incumbent will maintain a follow up
  system
• The jobholder will also draft routine
  correspondence, memoranda and reports.
• Format more complex documents by using the
  appropriate technology.
• Actively facilitate implementation of
  Personnel administrative formalities and processing of documents in
  relation to official travels, leaves and movements of staff.
• Support staff members with processing
  personnel-related documentation.
• Maintain office inventory and stocks of
  office supplies.
• Regularly monitor the asset management
  track to ensure all admin procurements and disposal of UNHCR property are
  done and recorded accurately.
• Support the supervisor to monitor and
  record expenditure/disbursement of funds.
• Following instructions from the supervisor
  make logistic and administrative arrangements for seminars, workshops, and
  briefings that may be required by the Office/Division.
• May regulate and monitor routine provision
  of services and/or shifts from providers, as and when applicable;
• Keenly monitor office/compound facilities
  and equipment and in consultation with the supervisor take appropriate
  action to ensure proper functioning at all time.
• Perform any other responsibilities/functions
  deemed necessary by the supervisor/or senior manager in order to meet the
  level of the services in the organization.

• The ideal candidate for the United Nations
  UNHCR Administrative Assistant job placement should have completed
  secondary education or equivalent technical or commercial school with
  certificate/training in Business Administration, Finance, Office
  Management , Human Resources or other related field.
• At least three years’ experience (for
  secondary education holder) or four years (for certificate/training
  holder) of previous job experience relevant to the function;
• Good computer skills (MS office and People
  soft applications).
• Fluency in English and working knowledge
  of another relevant UN language or local language duty station.
• Good knowledge of UNHCR Admin and
  Financial rules, procedures and processes;
• Broad knowledge and working experience of
  MSRP (Peoplesoft);
• Prior exposure to UNHCR refugee operations
  and functions relating to field office administration
• Completion of UNHCR learning programmes or
  specific training relevant to functions of the position is desired

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