Admin Jobs – Executive Assistant at Uganda Printing and Publishing Corporation (UPPC)

Job Title:     Executive Assistant
Organisation: Uganda
Printing and Publishing Corporation (UPPC)
Duty Station: Entebbe,
Uganda
Reports to: Managing
Director
About US:
Uganda Printing and Publishing Corporation (UPPC) is a body corporate
established by the UPPC Act 1992 Cap.30 as a leading Government printer
mandated to provide printing and publishing facilities to the government
ministries, departments, and parastatal bodies .private companies, individuals
and organizations. The corporation prints and publishes all government
legislation and documents and undertakes security printing works.
Job Summary: The Executive
Assistant will support the Managing Director in carrying out his roles for purposes
of ensuring quality, timely and secure service delivery.
Key Duties and
Responsibilities:  
  • The incumbent will relieve Managing
    Director of administrative detail of all tasks, coordinating work flow,
    updating and chasing delegated tasks to ensure progress to deadlines,
    taking initiative in manager’s absence, keeping tasks on schedule and
    ensuring consistent performance of routine;
  • Prepare, arrange and maintain the Managing
    Director’s office in line with the Corporation’s mission;
  • The jobholder will also prepare and
    monitor Managing Director’s Diary/Calendar for efficient communication
    within and outside UPPC;
  • Prepare, manage, maintain and co-ordinate
    a Records Management system and information flow within the Managing
    Director’s office;
  • Co-ordinate and monitor execution of
    targets by the management team as agreed during management meetings;
  • Remind the Managing Director on progress
    of implementation of Board decisions and feedback;
  • Ensure constant reminders to heads of
    departments to submit departmental reports on time and record them
    accordingly in the Managing Director Office;
  • Organize for both Board and Management
    meetings;
  • In-charge of identifying important events
    which require participation of the Managing Director and advise the
    Managing Director accordingly;
  • Ensure effective communication to
    stakeholders through management of the in-coming and outgoing files;
  • The incumbent will research on issues
    concerning Printing and Publishing industry and advise the Managing
    Director accordingly;
  • Perform any other duties as may be
    assigned to you by your supervisor.



Qualifications, Skills and
Experience: 
  • The ideal candidate should preferably hold
    a Bachelor’s Degree in Business Administration, Office Management or
    Secretarial studies;
  • A minimum of three years’ experience in an
    administrative environment in a reputable organization
  • Computer literacy skills i.e. proficiency
    in MS office and Internet;         
  • Excellent communication skills, i.e. oral
    and written.
  • Very strong confidential and interpersonal
    skills.
  • High standards of integrity with a clean
    track record.
  • Good team building skills.
  • Keen attention to detail
  • Highly organized with ability to
    multi-task.
  • High degree of creativity and innovation
    with a forward thinking approach.
  • Ability to prioritize, organize, own work
    load and manage projects to completion.
  • Ability to work well under pressure and
    with tight time constraints.
How to Apply:
All suitably qualified and interested candidates are encouraged to send
their applications and updated CVs to:
The Managing Director
Uganda Printing and Publishing Corporation
Plot 8-12, Airport Rd, Entebbe, Uganda
NB: Please mark the envelope
with the job applied for in CAPITAL LETTERS and include applicant names and
three professional referees. 
Deadline: 25th March 2017
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