The Ugandan Jobline

• The incumbent will relieve Managing
  Director of administrative detail of all tasks, coordinating work flow,
  updating and chasing delegated tasks to ensure progress to deadlines,
  taking initiative in manager’s absence, keeping tasks on schedule and
  ensuring consistent performance of routine;
• Prepare, arrange and maintain the Managing
  Director’s office in line with the Corporation’s mission;
• The jobholder will also prepare and
  monitor Managing Director’s Diary/Calendar for efficient communication
  within and outside UPPC;
• Prepare, manage, maintain and co-ordinate
  a Records Management system and information flow within the Managing
  Director’s office;
• Co-ordinate and monitor execution of
  targets by the management team as agreed during management meetings;
• Remind the Managing Director on progress
  of implementation of Board decisions and feedback;
• Ensure constant reminders to heads of
  departments to submit departmental reports on time and record them
  accordingly in the Managing Director Office;
• Organize for both Board and Management
  meetings;
• In-charge of identifying important events
  which require participation of the Managing Director and advise the
  Managing Director accordingly;
• Ensure effective communication to
  stakeholders through management of the in-coming and outgoing files;
• The incumbent will research on issues
  concerning Printing and Publishing industry and advise the Managing
  Director accordingly;
• Perform any other duties as may be
  assigned to you by your supervisor.

• The ideal candidate should preferably hold
  a Bachelor’s Degree in Business Administration, Office Management or
  Secretarial studies;
• A minimum of three years’ experience in an
  administrative environment in a reputable organization
• Computer literacy skills i.e. proficiency
  in MS office and Internet;         
• Excellent communication skills, i.e. oral
  and written.
• Very strong confidential and interpersonal
  skills.
• High standards of integrity with a clean
  track record.
• Good team building skills.
• Keen attention to detail
• Highly organized with ability to
  multi-task.
• High degree of creativity and innovation
  with a forward thinking approach.
• Ability to prioritize, organize, own work
  load and manage projects to completion.
• Ability to work well under pressure and
  with tight time constraints.

Related Jobs