Organisation: University
Research Co., LLC (URC)
Research Co., LLC (URC)
Project Name: USAID Regional
Health Integration to Enhance Health Services in East Central Uganda Project
(USAID/Uganda RHITES-EC) Project
Health Integration to Enhance Health Services in East Central Uganda Project
(USAID/Uganda RHITES-EC) Project
Duty Station: Jinja, Uganda
Reports to: Chief of Party
(COP)
(COP)
About US:
University Research Co., LLC (URC) is a global company dedicated to
improving the quality of health care, social services, and health education
worldwide. With a non-profit affiliate, the Center for Human Services (CHS),
URC manages projects in over 45 countries, including the United States.
improving the quality of health care, social services, and health education
worldwide. With a non-profit affiliate, the Center for Human Services (CHS),
URC manages projects in over 45 countries, including the United States.
About USAID RHITES-EC Project:
University Research Co., LLC (URC) is implementing the USAID Regional
Health Integration to Enhance Health Services in East Central Uganda Project
(USAID/Uganda RHITES-EC) whose aim is to support the implementation of a
comprehensive integrated investment in regional
health, nutritional assistance and HIV/AIDS programs. The five-year
project targets 11 districts in East Central Uganda with an estimated total
population of 4.1 million through a district-based integrated package of
quality health, nutrition, HIV / AIDS and child development services.
Health Integration to Enhance Health Services in East Central Uganda Project
(USAID/Uganda RHITES-EC) whose aim is to support the implementation of a
comprehensive integrated investment in regional
health, nutritional assistance and HIV/AIDS programs. The five-year
project targets 11 districts in East Central Uganda with an estimated total
population of 4.1 million through a district-based integrated package of
quality health, nutrition, HIV / AIDS and child development services.
Job Summary: The
Administrative Assistant will provide secretarial and office administrative services
to the USAID RHITES-EC Project Chief of Party (COP) and other project
activities.
Administrative Assistant will provide secretarial and office administrative services
to the USAID RHITES-EC Project Chief of Party (COP) and other project
activities.
Key Duties and
Responsibilities:
Responsibilities:
- Provide secretarial services provided to
COP - Tasked with ensuring proper filing system
is maintained - Ensure the documents are prepared and
distributed - Ensure that the project correspondence
well managed - Provide logistical/ administrative support
to COP’s office - Tasked with the management of Meetings
- Arrange appointments for the Chief of
Party and ensure that they are properly coordinated - Type letters, reports and other documents
of the Service Centre - File documents and maintain a proper
filing system - Receive incoming mail and distribute them
to the appropriate officers - Receive and make telephone calls
- Maintain a diary for meetings, workshops,
visitors of the COP - Take dictations and transcribe them
- Offer logistical support to the COP
- Establish and maintain a proper filing
system for the Project - Answer telephone calls, screen and route
them to respective persons - Distribution of mail, and dispatch the
outgoing mails - In charge of maintaining appointment
schedules for the COP - Draft, type correspondence & other
official documents as instructed by COP - Open, sort and screen in-coming mails
- The incumbent will also have the duty of
requisitioning and controlling irectorate stationery - Processing contingencies, refund and
reimbursements for the COP & other Senior Management members - Taking Minutes and disseminating them
- Perform any other duties that may be
assigned by the supervisor from time to time
Qualifications, Skills and
Experience:
Experience:
- The ideal candidate for the USAID
RHITES-EC Project Administrative Assistant job vacancy should preferably
hold a Bachelor’s Degree in Business Studies - Possession of a Postgraduate training in
administrative studies is an added advantage - At least two years of secretarial and
clerical administration work in a busy office - Good public relations/interpersonal skills
- Short-hand skills
- Excellent communication skills
- Good computer skills
- High degree of integrity and confidentiality
- Assertiveness desired
- Good Knowledge of Business English
How to Apply:
All suitably qualified and interested candidates who wish to join the
USAID RHITES EC Project should send their cover letters, curriculum vitae,
copies of academic credentials and contact information for 3 professional
references addressed to:
USAID RHITES EC Project should send their cover letters, curriculum vitae,
copies of academic credentials and contact information for 3 professional
references addressed to:
Human Resource Coordinator,
University Research Co., LLC – Centre for Human Services,
Plot 10
Kiira Lane, Mpumudde Division, UGANDA
Kiira Lane, Mpumudde Division, UGANDA
E-mail to: [email protected]
Deadline: 31st March,
2017 by 12:00pm
2017 by 12:00pm
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