World Bank ARSDP Administrative Assistant Job Placement – Ministry of Lands Housing and Urban Development (MoLHUD)

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Organisation: Ministry of
Lands Housing and Urban Development (MoLHUD)
Project Name: Albertine
Region Sustainable Development Project (ARSDP)-Component 2- Local Access,
Planning and Development
Funding Source: World Bank
Duty Station: Kampala,
Uganda
Reports to: Project Engineer
About US:
The Ministry of Lands Housing and Urban Development (MoLHUD) has
received funding from the World Bank to implement Albertine Region Sustainable
Development Project (ARSDP)-Component 2- Local Access, Planning and
Development. This Project Component will finance physical planning and
infrastructure development in Hoima District, Buliisa District and Buliisa Town
Council.
Job Summary: The
Administrative Assistant will provide general administration and support
functions to PST staff under ARSDP.
Key Duties and
Responsibilities:   
  • Provide technical support to PST in all
    office administrative transactions
  • Meeting and greeting clients, supporting
    and facilitating the activities of visitors at the ARSDP-PST Offices;
  • Receiving, sorting, delivering and
    processing incoming and outgoing correspondences and handling general
    enquiries in consultation with Personal Secretary to PC;
  • Screening, answering and forwarding phone
    calls,
  • Ensuring that the office facilities are
    clean at all times including the reception area;
  • Tasked with monitoring the physical and
    functional state of general equipment and furniture, and report faults the
    Project Engineer;
  • Ensuring that office utilities (water,
    electricity etc.) are properly used without wastage;
  • Ensuring that the Offices are opened
    before 8:00 am and closed after 5 pm.
  • Supports the service providers of catering
    services for meetings held in ARSDP offices premises.
  • Undertaking internal errands for staff
    including delivery of documents to relevant Offices;
  • Manage the Administrative Desk at
    meetings, workshops and functions organized by ARSDP
  • Take minutes during ARSDP Meetings and
    follow up with Specialists on agreed action points
  • Arranging boardroom bookings, arranging
    local travels and, occasionally, travelling with the PST to support
    Administrative functions or to provide general assistance during
    presentations;
  • Printing, Photocopying and scanning and
    organizing office documents in the required order
  • Preparing and serving office tea
  • Perform any other duties assigned by the
    Project Engineer or any member of PST.



Qualifications, Skills and Experience: 
  • The ideal candidate for the World Bank
    ARSDP Project Administrative Assistant job should preferably hold an honors
    Bachelor’s Degree specializing in Secretarial Studies or Office management
  • A minimum of three years’ experience in
    Secretarial work and/or Office Management attained from a reputable
    organization.
  • Computer skills in office applications
    such as Microsoft Excel & Word
  • Excellent interpersonal skills; commitment
    to team-oriented work in a multi-disciplinary matrix management
    environment.
  • Proven skills in organizing venues for a
    wide range of functions.
  • Ability to work under pressure, meet tight
    deadlines, and prioritize and deliver assignments as required.
  • Effective time management, and ability to
    handle confidential information
  • Strong English language skills (verbal and
    written)
How to Apply:
All candidates are strongly encouraged to hand deliver their written
applications with academic documents and updated CVs to:
Ministry of Lands, Housing and Urban Development,
Procurement & Disposal Unit
Ministry Lands, Housing & Urban Development
Century Building, Plot 13 – 15 Parliament Avenue
First Floor Room 17
Deadline: 28th February 2017

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