UN Supply Associate Jobs – United Nations High Commissioner for Refugees (UNHCR)

Job Title:       Supply Associate
Organisation: United Nations
High Commissioner for Refugees (UNHCR)
Position No.: 10027145
Vacancy Notice: 010/2017
Reports to: Field Officer
Duty Station: Uganda
Post Grade: GL6
About UNHCR:
The Office of the United Nations High Commissioner for Refugees was
established on December 14, 1950 by the United Nations General Assembly.
UNHCR’s mandate under the Statute of the Office of the United Nations High
Commissioner for Refugees is to lead and co-ordinate action for international
protection to refugees; seek permanent solutions for the problems of refugees
and safeguard refugee rights and well-being. UNHCR has an additional mandate
concerning issues of statelessness, as it is given a designated role under
Article 11 of the 1961 Convention on the Reduction of Statelessness.
Job Summary: The Supply
Associate will manage and support all activities pertaining to the supply chain
function including planning, sourcing, transport shipping, customs clearance
and warehousing management in the operation. The incumbent will be supervised
by the Associate Supply Officer who defines general work objectives and provides
necessary advice and guidance. The incumbent may supervise some staff in the
office. The incumbent maintains regular contact on a working level on routine
issues with other UNHCR offices, UN agencies, NGOs, government partners and
commercial contractors in the area to facilitate the operation. The duty of the
incumbent is to support and monitor the management of material resources within
the geographical area covered by the office while exercising efficiency in the
use of those resources.
Key Duties and Responsibilities:  
Strategy:
  • Prepare plans for delivery of relief items
    according to operational needs.
  • Apply UNHCR’s procurement strategy when
    planning for purchase of important commodities and services.
Operational Support:
  • Ensure timely customs clearance of
    consignments.
  • Manage storage of goods according to
    “best practices” and UNHCR rules and regulations; maintain an
    efficient system for the release, distribution and redeployment of goods.
  • Coordinate transportation and distribution
    of relief items.
  • Coordinate activities of implementing
    partners and/or contractors performing supply related activities, and
    ensure that they understand and adhere to relevant UNHCR rules and
    procedures.
  • Maintain accurate and comprehensive
    records on logistical activities and provide timely reports and updates
    both periodically and on request.
 Infrastructure Support:
  • Evaluate purchase requisitions to ensure
    that specifications, delivery dates and all other requirements are in
    order.
  • Draft and dispatch quotation requests and/or
    tenders, and assist in the evaluation of offers and draft bid-tabulations,
    prepare proposals for award of contracts to the Committee on Contracts.
  • Prepare Purchase Orders and send
    confirmations, requests for inspection and other correspondence, and monitor
    the manufacture/transport of ordered goods to ensure timely delivery.
  • Provide guidance and advice on UNHCR
    procurement policies and procedures to support and assist requesting
    sections.
  • Implement effective asset and fleet
    management that regularly monitors the asset/fleet pool, saves cost and
    safeguards the investment of the organisation including receipt,
    inspection, registration & marking of new Property, Plant and
    Equipment (PPE), organisation of the physical verification of PPE, ensure
    that PPE agreements are properly issued and signed, and preparation of
    disposal forms and cases for the Asset Management Board, and organise the
    disposal of PPE according to Asset Management Board decisions.
  • Provide asset management reports,
    customised reports, and gathers information on all assets and provides
    in-depth reports periodically and when requested.
Business Support:
  • Monitor the quality and accuracy of supply
    chain related data in relevant business systems. Compile and analyse
    statistical information, identify trends and developments in supply chain
    related matters that will assist in decision making.
  • Disseminate and promote UNHCR’s global
    policies, standards and guidance on supply chain management.
  • Any other responsibility deemed necessary
    or as delegated by the Supervisor in order to meet the level of service
    required by the organisation.
Key Performance Indicators:
  • UNHCR delivers timely and quality goods
    and services to persons of concern in compliance with supply chain rules
    and procedures.
  • Local liaison with partners effectively
    supports supply activities.
Qualifications, Skills and
Experience:
  • The ideal candidate for the United Nations
    UNHCR Supply Associate job placement should have completed secondary
    education with post-secondary training/certificate in Trade, Business
    Administration, Economics, Marketing or a related field
  • At least six years of previous relevant
    professional job experience
  • Fluency in English , Madi, Aringa, Lugbara
    and Swahili
  • Good communication skills (written and
    oral)
How to Apply:
All interested Ugandan nationals who wish to join the United Nations
High Commissioner for Refugees (UNHCR) in the aforementioned capacity are
encouraged to click on the link below and follow the application instructions
after reviewing the job details.
Deadline: 23rd
February, 2017

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