Sub-Grants Officer NGO Careers – VSO

Job Title:        Sub-Grants Officer
Organization: VSO
Duty Station: Gulu, Lira and
Arua, Uganda
Salary Range: UGX 35,000,000
Reports to: Finance
About VSO:
VSO is the world’s leading independent international development
organisation that works through volunteers to fight poverty in developing
countries. Our high-impact approach brings people together to share skills,
build capabilities, promote international understanding and action to change
lives and make the world a fairer place.
Job Summary: The Sub-Grants
Officer will be providing effective and efficient field based support to the
partnerships with partners under the ‘Leveraging Local Economy through
Agricultural Development’ (LEAD) project to ensure VSO lead partner activities
are implemented as planned and deliver against agreed targets and objectives;
ensure compliance with VSO and donor requirements especially in the areas of
financial management and procurement.
Key Duties and
Grant Management:
  • Assist the Head of Programmes
    (HoP)/Programme Manager (PM), Project Coordinator (PC), Finance
    Coordinator (FC) in preparing the VSO LEAD annual budget as well as input
    into budget re-forecasts.
  • Support in monthly monitoring of
    expenditure against budgets and activities against work plans
    communicating any areas of variance to HoP/PM and FC with suggested
    corrective actions
  • Support and advise partners in submitting
    their reports and accountabilities as well as checking of accountabilities
    submitted by partners against budget and query any variances
  • Ensuring that expenditure by partners is
    in line with budgets and support partners with budget revision and changes
  • Understand the donor rules and regulations
    and ensure partners are following and complying with
  • Manage timetable for and obtaining partner
  • Ensure financial reports and files are
  • Work closely with FC and PC to reconciling
    partner reports and develop financial reports to various users.
Project Delivery:
  • Work in close coordination with LEAD team
    and VSO HoP/PM/PC, and working closely with VSO volunteers:
  • Support implementation of VSO lead LEAD
    field based activities in the various locations are implemented according
    to agreed annual, quarterly and monthly work plans and budgets; and
    delivers against timeframes and project output and outcome
  • Support organising of project activities
    according to work plans and in line with VSO and Donor policies and
  • Provide weekly updates on project progress
    to HoP/PM/PC, VSO volunteer, Senior Grants Coordinator (SGC) highlighting
    any deviations against plans and budgets with solutions to overcome
  • Prepare activity and monthly
    plans/reports; document and share successes and case stories and lessons learnt
  • Participate in LEAD planning and review
  • Working closely with the VSO volunteers,
    to develop and strengthen partnerships; ensure application of VSO people
    first principles
  • Carry out at least monthly project support
    visits to each partner and volunteer
  • Provide on the job support and coaching to
    partners especially in the area of financial management and procurements
    to ensure delivery of partner lead project objectives and mitigate risks
  • With VSO volunteers and PC/PM to support
    partners to actualise procurement and finance policies and ensure
    compliance with VSO and donor requirements
  • Identifying, maintain and strengthen
    relationships with key stakeholders to strengthen project impact and
  • Work closely with FC to formulate a
    standardise financial reporting template for the partners
Qualifications, Skills and
  • The ideal candidate must hold a Bachelor’s
    Degree in Accounting, Finance or related degree. 
  • A minimum of three years’ experience of
    financial planning, book keeping practice and principle, knowledge of
    internal controls, general ledger, cash management and reconciliations,
    payroll processing and taxation.
  • Part qualified accountant, ideally
    studying to complete an accounting qualification.
  • Knowledge of donor financial reporting
    including budgeting, monitoring, managing expenditure and donor
    procurement procedures.
  • Previous exposure and experience of
    identifying and analysing financial risks.
  • Advanced knowledge of Microsoft Office,
    Excel particularly. Use of accounting software, SUN Accounts system
  • Demonstrated ability to coach and motive
  • Previous experience of working with a NGO;
    field work and supporting partners and staff
  • Demonstrated success at networking and
    partnership development
  • Self-motivated, ability to use own
    initiative, flexibility.
  • Ability to ride a motorcycle with valid
  • Knowledge and experience of youth
    livelihoods programming
  • Experience and knowledge of Northern
    Uganda is desired
  • Practical experience gained within a
    volunteering NGO context is desired
  • Previous exposure working with
    international volunteers  is an
    added advantage
  • Experience of working with partner
  • Experience of working with rigid and slow
  • Practical trainer in financial management
    especially bookkeeping and cash management
  • Oral and written fluency in English, with
    confidence in communicating to a wide range of audiences
  • Fluent in Luo or Lango is desired
How to Apply:
All suitably qualified and interested candidates are encouraged to
apply online by clicking on the web link below.

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