Senior Operations Coordinator NGO Jobs – International Rescue Committee (IRC)

Organization: International
Rescue Committee (IRC)
Duty Station: Kampala, Uganda
Reports to: Country Director
About Us:
The International Rescue Committee helps people whose lives and
livelihoods are shattered by conflict and disaster to survive, recover, and
gain control of their future. It was created by Albert Einstein more than 80
years and has been working in Uganda since 1998. It has particularly working in
the conflict zones where tens of thousands of people have been kills and over
1.6 million displaced. Following a peace agreement in 2006, Ugandans are
returning home and looking to rebuild their lives. The IRC is there to protect
women and children from violence and exploitation by fostering a safe
environment and encouraging education, and is supporting farmers and small
businesses, and helping communities promote peace and long-term development.
Job Summary: The Senior
Operations Coordinator will provide support to systems and functions necessary
to implement programs effectively and accountably, inclusive of Supply Chain,
ICT, administration, human resource as well as safety and security management.
The Operations Coordinator provides leadership of these efforts to ensure
quality program delivery by improving the integration, management and planning
of country operations. The Operations Coordinator manages a team made up of the
Supply Chain Manager, Human Resources Manager, ICT Officer, based in the main
office and Field Coordinators/Managers based in five field sites.
Key Duties and
Responsibilities:  
Human Resources and Administration Management:
  • Verify that country office administration
    and staff policies are documented, disseminated and required compliance
    monitoring processes are effective. Monitor employment policies and
    procedures compliance to evolving national labor law requirements.
  • Through collaboration with Operations and
    Program Coordinators ensure that each team is staffed appropriately
    according to need and funding availability.  Assure staff hiring is executed
    efficiently and in compliance to national labor law and IRC policy.
  • Work with the country and field offices to
    implement effective staff training programs, initiatives related to staff
    retention strategies to maximize use of staff capacity and resources.
  • Maintain management oversight for country
    level action plans for the Security Management Plan, “The IRC Way:  Standards for Professional Conduct”.
Supply Chain Management:
  • The incumbent will verify that country
    supply chain policies are appropriate, documented, disseminated and
    required compliance monitoring processes are effective. This should be
    achieved through the prioritization of ongoing and systematic field
    monitoring visits.
  • Assist supply chain staff in working
    effectively with other units to improve planning and resource utilization.
    Work with program staff to ensure procurement planning, identification of
    operational support needs and transition planning.
Financial Planning and Cost Control – in coordination with the Finance
Controller:
  • Provide input to the Country Director on
    potential areas of concern related to: operations spending; effectiveness
    of in-country reporting and planning systems; and Field/Program
    Coordinators oversight of expenditures and adherence to financial
    requirements.
  • Review operating budget and strategy
    planning as part of the annual fiscal year process prior to HQ submission
    and periodically throughout the fiscal year;
  • As requested by the Country Director,
    provide input to audit issues and corrective action plans.
Safety and Security Management:
  • The incumbent will also ensure that the
    Security Management Plan and SOP’s are revised as per the contextual needs
    and most recent guidelines from the Global Safety and Security unit.
  • Work in close collaboration with the
    Safety and Security Manager monitor field site security trends and review
    the implementation of SOPs.
  • Ensure all office and residential
    locations are safe and secure.
Field Office Management and Control:
  • Provide oversight and guidance to Field
    Coordinators/Managers/Officers based in five field offices.  This support should focus upon all
    aspects of field office control and efficiency.
  • Work in collaboration with the Regional
    Safety and Security Advisor to ensure that field staff are well trained
    and operating in compliance with the Security Management Plan.
  • Provide management support and oversight
    to the Field Coordinators/Managers/Officers in implementing security
    policies and procedures.
  • Develop and maintain a management
    information system that effectively captures performance data from country
    and field offices. Work with Finance Controller, Deputy Director of
    Programs and Country Director to proactively identify, analyze and respond
    to trends either through reinforcement or corrective action.
  • Participate in the development and/or
    review of new proposals, operating plans and Strategic Action Plans
    ensuring that the views of field staff are captured and reflected wherever
    appropriate.
Qualifications, Skills and
Experience:
  • The ideal candidate for the IRC Senior
    Operations Coordinator job vacancy should hold an MBA or comparable degree
  • At least five to seven years in an
    operational management role, with several of these being in an
    international NGO.
  • Excellent interpersonal and training
    skills, ability to work in multi-cultural environments.
  • Diverse background in operations, with
    strong understanding of finance, administration and supply chain.
  • Excellent interpersonal skills and a
    collaborative management style.
  • A demonstrated commitment to high
    professional ethical standards and a diverse workplace
  • Strong supervisory and inter-personal
    skills.
  • Computer competency with word processing,
    spreadsheets and databases.
  • Strong negotiation skills.
  • The IRC and IRC workers must adhere to the
    values and principles outlined in IRC Way – Standards for Professional
    Conduct.  These are Integrity,
    Service, and Accountability.  In accordance
    with these values, the IRC operates and enforces policies on Beneficiary
    Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace
    Harassment, Fiscal Integrity, and Anti-Retaliation.
How to Apply:
All suitably qualified and interested candidates are encouraged to
apply online at the link below.
Deadline: 16th
February, 2017
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