The Ugandan Jobline

• Verify that country office administration
  and staff policies are documented, disseminated and required compliance
  monitoring processes are effective. Monitor employment policies and
  procedures compliance to evolving national labor law requirements.
• Through collaboration with Operations and
  Program Coordinators ensure that each team is staffed appropriately
  according to need and funding availability.  Assure staff hiring is executed
  efficiently and in compliance to national labor law and IRC policy.
• Work with the country and field offices to
  implement effective staff training programs, initiatives related to staff
  retention strategies to maximize use of staff capacity and resources.
• Maintain management oversight for country
  level action plans for the Security Management Plan, “The IRC Way:  Standards for Professional Conduct”.

• The incumbent will verify that country
  supply chain policies are appropriate, documented, disseminated and
  required compliance monitoring processes are effective. This should be
  achieved through the prioritization of ongoing and systematic field
  monitoring visits.
• Assist supply chain staff in working
  effectively with other units to improve planning and resource utilization.
  Work with program staff to ensure procurement planning, identification of
  operational support needs and transition planning.

• Provide input to the Country Director on
  potential areas of concern related to: operations spending; effectiveness
  of in-country reporting and planning systems; and Field/Program
  Coordinators oversight of expenditures and adherence to financial
  requirements.
• Review operating budget and strategy
  planning as part of the annual fiscal year process prior to HQ submission
  and periodically throughout the fiscal year;
• As requested by the Country Director,
  provide input to audit issues and corrective action plans.

• The incumbent will also ensure that the
  Security Management Plan and SOP’s are revised as per the contextual needs
  and most recent guidelines from the Global Safety and Security unit.
• Work in close collaboration with the
  Safety and Security Manager monitor field site security trends and review
  the implementation of SOPs.
• Ensure all office and residential
  locations are safe and secure.

• Provide oversight and guidance to Field
  Coordinators/Managers/Officers based in five field offices.  This support should focus upon all
  aspects of field office control and efficiency.
• Work in collaboration with the Regional
  Safety and Security Advisor to ensure that field staff are well trained
  and operating in compliance with the Security Management Plan.
• Provide management support and oversight
  to the Field Coordinators/Managers/Officers in implementing security
  policies and procedures.
• Develop and maintain a management
  information system that effectively captures performance data from country
  and field offices. Work with Finance Controller, Deputy Director of
  Programs and Country Director to proactively identify, analyze and respond
  to trends either through reinforcement or corrective action.
• Participate in the development and/or
  review of new proposals, operating plans and Strategic Action Plans
  ensuring that the views of field staff are captured and reflected wherever
  appropriate.

• The ideal candidate for the IRC Senior
  Operations Coordinator job vacancy should hold an MBA or comparable degree
• At least five to seven years in an
  operational management role, with several of these being in an
  international NGO.
• Excellent interpersonal and training
  skills, ability to work in multi-cultural environments.
• Diverse background in operations, with
  strong understanding of finance, administration and supply chain.
• Excellent interpersonal skills and a
  collaborative management style.
• A demonstrated commitment to high
  professional ethical standards and a diverse workplace
• Strong supervisory and inter-personal
  skills.
• Computer competency with word processing,
  spreadsheets and databases.
• Strong negotiation skills.
• The IRC and IRC workers must adhere to the
  values and principles outlined in IRC Way – Standards for Professional
  Conduct.  These are Integrity,
  Service, and Accountability.  In accordance
  with these values, the IRC operates and enforces policies on Beneficiary
  Protection from Exploitation and Abuse, Child Safeguarding, Anti Workplace
  Harassment, Fiscal Integrity, and Anti-Retaliation.

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