The Ugandan Jobline

• Reads and has a clear understanding of the
  Mercy Corps Fleet Management procedures.
• Ensure that all vehicles are safe and
  road-worth and that all vehicles have proper on-board vehicle
  documentation. Maintain administrative vehicle files for each vehicle.
• Continuous tracking of vehicle log-sheets;
  responsible for monthly compilation of fuel consumptions and vehicle
  monthly expense report.
• Schedule vehicle use to meet programmatic
  and operational needs.
• Maintain vehicle movement board daily.
• Oversee and ensure proper use of the
  vehicles.
• Manage fuel consumption purchase and
  tracking including coordination with gas station(s)
• Organize cleaning of vehicles and
  motorcycles.
• Organize regular service schedules for
  vehicles and maintain service schedule files.
• Ensure major repairs are done in a timely
  manner.
• Track vehicle expenses in accordance with
  the respective procurement policy.
• File Monthly Vehicle Consumables sheet for
  each vehicle separately.
• Manage drivers’ leave schedules ensuring
  smooth operation of the fleet.

• Has a full understanding of MC procurement
  policies and formats. Provide training to staff on these policies;
• Enforce proper use of procurement ceilings
  and approval procedures.
• Ensure that Mercy Corps’ procurement
  activities are legal and moral.
• Support Program and Operational personnel
  in regular procurement planning meetings.
• Obtain quotations and bids from the market
  for PRs as per Mercy Corps standards and formats;
• Interact with contractors, in coordination
  with the Program.
• Ensures that the required documentation of
  supplies and transactions are completed to MC standards.
• Coordinate with the Finance Department to
  ensure that payments to vendors are made on-time and without any
  unnecessary strain on the financial systems of MC

• Reads and has a clear understanding of the
  Mercy Corps Asset Management Manual and all procedures;
• Ensures that procedures outlined in the
  Mercy Corps Asset Management Manual will be implemented in Field Office.
• Ensure all new Mercy Corps assets in the
  field office are in the asset register and ensure the appropriate coding
  and tags are placed on each item.
• Ensures the electronic database is updated
  monthly and provide an electronic copy to supervisor; a hard copy is
  printed, signed and filed in the assets folder;

• Act as the security focal point for the
  field office, update and implement security policies appropriate for the
  local context
• Ensure all national and international
  staff are well-informed of security policies and procedures, including
  emergency strategies and evacuation plans
• Train the hired security staff on Mercy
  Corps Security Standard Operating Procedures

• Oversee the smooth flowing of routine,
  administrative work of Mercy Corps office
• Ensure office and personnel policies are
  in compliance with Mercy Corps Field Administration Manual and National
  Staff Policy Handbook.
• Ensure adherence to all Mercy Corps
  administrative procedures by support staff.
• Ensure proper functioning and maintenance
  of the office equipment and other facilities;
• Manage the maintenance of personnel files
  for all Mercy Corps Kaabong Office and ensuring leave records of all staff
  are properly maintained and updated.

• The ideal candidate for the Mercy Corps
  Procurement and Logistics Officer job opportunity should hold a Bachelor’s
  Degree in Procurement and Logistics Management, Business Administration,
  or related & Equivalent field (with international NGOs is an asset)
• A minimum of three years’ experience in
  logistics and procurement with strong organizational skills, ability to
  maintain the procurement and logistics filing system, ability to interact
  effectively with international and national personnel, adaptability to
  unanticipated circumstances,
• Computer literacy i.e. proficiency in
  Microsoft Office and experience with using email.
• Excellent English oral and written skills,
  knowledge of Local language is an advantage
• Proven ability to solve problems
  independently without supervision

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