Operations Officer Job Careers – Busara Center for Behavioral Economics

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Job Title:         Operations Officer
Organization: Busara Center
for Behavioral Economics
Duty Station: Kampala,
Uganda
Reports to: Director of
Operations
About Us:
The Busara Center for Behavioral Economics is an advisory and research
organization focused on evaluation and implementation of behavioral
interventions in understudied countries and populations. Busara’s mission is to
work with researchers and organizations to advance and apply behavioral science
in pursuit of poverty alleviation. This involves the application of research
and rigorous methods to enable partners to improve program design, evaluate
existing programs, and optimize internal processes. To this end, Busara has
worked with a variety of organizations in an advisory capacity to apply
behavioral insights, build analytical models, and develop new products. In
addition, in its research center capacity, Busara operates a Nairobi-based lab
capable of implementing advanced experiments in psychology, behavioral
economics and other academic disciplines.
Job Summary: The Operations
Officer is the primary representative of Busara’s Operations department for our
projects in Uganda and is responsible for establishing and running a new
office. The Operations Officer will be responsible for setting up and managing
operations and administration of our Uganda office and day to day operational
support to project teams in country. This includes planning, directing and
controlling all activities related to the management of the office, financial
management, logistics support and asset/inventory management. The Operations
Officer should be a multi-skilled administrator, able to respond to day to day
requests as well as plan for longer term operational needs. The Operations
Officer must be skilled at managing multiple channels of communication in order
to best support project teams. A proactive nature, high attention to detail,
commitment to efficiency, familiarity with operations management, and strong
communication skills are key success factors for this position.
Key Duties and
Responsibilities:   
Admin:
  • Ensure proper administration of the
    start-up phase of Busara’s projects in Uganda and all subsequent stages,
    including setup and management of the Uganda Office
  • Ensure that an effective filing system is
    in place in the office, and coordinate with project staff to ensure that
    the project’s resources are effectively and efficiently utilized
  • Maintenance of project documentation,
    plans and reports
  • Ensure legal compliance and maintain
    appropriate legal paperwork (e.g. research permits and IRB requirements)
  • Assist in hiring and managing casual staff
    as project needs arise, performance management, capacity building, leave
    management and welfare
  • Manage the general upkeep of the office
    including weekly cleaning and dealing with repairs etc.
Finance:
  • Undertake and support in budgeting and
    planning, financial management and reporting of overall projects in
    constant coordination with Senior Project Manager
  • Monitor proper management of cash flow,
    ensuring project liquidity at all times
  • Process and approve expenditure (imprest, returns
    and purchase requisitions) for approved work plans and budgets
  • Support in the preparation of monthly and
    quarterly financial reports for the Uganda office
 Procurement & Logistics:
  • Work in close coordination with the
    Nairobi office, manage procurement and logistics for the Uganda office,
    including all in –country project needs
  • Manage and procure office stock including
    for office furniture, IT equipment, stationery, cleaning materials, airtime,
    internet, etc.
  • In partnership with the Senior Project
    Manager, coordinate movement plans in both the field and main offices
    including booking of hotels, conference facilities, transport of staff
    etc.
  • Maintain key relationships and contracts
    with suppliers, and ensure timely processing and payment of bills.
Qualifications, Skills and
Experience: 
  • The ideal candidate for the Operations
    Officer job placement should preferably hold a Bachelor’s degree or
    college diploma in social sciences, economics, development studies and/or
    business administration
  • A minimum of three years of related work
    experience in reputable organization. Previous experience with a nonprofit
    organization would be ideal
  • A good working knowledge of project
    management with experience in office management
  • Excellent oral and written communication
    skills
  • Keen attention to detail and familiarity
    with good practice in operations management
  • A proactive approach to improvement,
    including a willingness to suggest and implement solutions to operational
    challenges
  • Flexibility and an ability to quickly
    respond to needs
  • Demonstrated budgeting, budget monitoring
    and financial reporting skills
  • Advanced user of Microsoft Office Suite
    (Excel, Word, Powerpoint). Working knowledge of QuickBooks accounting will
    be an added advantage
How to Apply:
All suitably qualified and interested candidates should send an updated
CV and cover letter to jobs@busaracenter.org and ensure that the subject line
reads: “Operations Officer: REF NO: BU-2017-02-01.” Only online applications
shall be considered.
Deadline: 17th February
2017
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